Project Information

Bid Title

Generator Project - Ag Facility

Issuing Agency

County of Moore

Location

North Carolina

Published Date

Apr 10, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

Informal Bid 2026-04

Original Source

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Bid Documents

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Project Description

Bid Number:	Informal Bid 2026-04
Bid Title:	Generator Project - Ag Facility
Category:	Moore County General Bids
Status:	Open

Description: ADVERTISEMENT FOR BIDS COUNTY OF MOORE INFORMAL BID 2026-04 GENERATOR PROJECT – AG FACILITY PURSUANT to Section 143-131 of the General Statutes of North Carolina sealed Bids titled "INFORMAL BID 2026-04– GENERATOR PROJECT- AG FACILITY” may be furnished to the County of Moore, Attn: Terra Vuncannon, 103 W. Saunders Street, Carthage, North Carolina 28327 until 4:00 pm Thursday, April 30, 2026. Opening will not be public. A Mandatory Pre-bid will be held at 10:00 am Tuesday, April 21, 2026, beginning at 707 Pinehurst Ave., Carthage NC 28327. The intent of the County is to obtain informal bids for a Generator project for the County of Moore. Instructions for submitting bids and complete specifications for the services desired may be obtained at the above address during regular office hours or by the link below.  The County of Moore reserves the right to reject any and/or all bids. Terra Vuncannon Purchasing Manager Publication Date/Time: 4/10/2026 1:40 PM Closing Date/Time: 4/30/2026 4:00 PM Pre-bid Meeting: 04/21/2026 Contact Person: Terra Vuncannon Related Documents: Informal Bid 2026-04 Generator - Ag

Attachment Preview

COUNTY OF MOORE

NORTH CAROLINA

INFORMAL BID

_____________________________________________________________________________________

ISSUE DATE: April 10, 2026

INFORMAL BID: 2026-04

TITLE: Generator Project – Ag Facility

ISSUING DEPARTMENT:

COUNTY OF MOORE

Terra Vuncannon

103 W. Saunders Street

Carthage, NC, 28327

Sealed Bids will be received until 4:00 PM EST Thursday, April 30, 2026 from qualified firms

for Generator Project for the County of Moore Property Management Department. A

Mandatory Pre-bid will be held at 10:00 am Tuesday, April 21, 2026 beginning at 707

Pinehurst Ave. Carthage, NC 28327.

For your convenience, a Bid Drop-Off Box is located in the lobby at 103 W. Saunders

Street, Carthage, NC 28327. Bid opening is not public.

All inquiries for information concerning the Bid shall be directed to:

Terra Vuncannon, Purchasing Manager

103 W. Saunders Street

Carthage, NC 28327

(910) 947-7118

tvuncannon@moorecountync.gov

Sealed Bids shall be provided to Terra Vuncannon; it is the sole responsibility of the vendor to

ensure that its bid reaches the Financial Services by the designated date and hour indicated

above.

Firm Name: ________________________________________

Address: ___________________________________________

___________________________________________

___________________________________________

By: _______________________________________________

(Printed)

By: _______________________________________________

(Signature)

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TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS

BACKGROUND AND SCOPE OF WORK

BID FORM

NON-COLLUSION AFFIDAVIT

E-VERIFY AFFIDAVIT

W-9 FORM

Page 3

Page 7

Page 10

Page 11

Page 12

Page 13

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INSTRUCTIONS TO BIDDERS

1. Sealed Bid shall be submitted to the Issuing Department and include the enclosed

Bid Form. In order for a bid to be considered, it shall be based on the terms, conditions

and specifications contained herein and shall be a complete response to this Informal Bid.

The County reserves the right to make an award in whole, or in part, and to reject any

and/or all bids, and to waive any informality in proposals unless otherwise specified by

the Proposer. The Proposer shall sign the bid correctly and bids may be rejected if they

show omissions, alterations of form, additions not called for, conditional proposals or any

irregularities of any kind.

2. All labor costs, direct and indirect, shall have been determined and included in the

proposal. The cost and availability of all equipment, materials, and supplies associated

with performing the services described herein shall have been determined and included in

the proposal. Do not include sales tax in proposal figures. The County pays sales tax and

will add this to your proposal figures separately when invoices are paid. All price quotes

shall include delivery to the delivery point, installation, and set-up charges, as necessary.

Goods shall be set in place ready for owner’s use. All goods shall be new and of average

quality. No remanufactured, refurbished or used goods will be accepted. Appropriate

product information (e.g. brochures, catalog cuts, etc.) shall be included with the

proposal.

3. After the Informal Bid issue date, all communications between the Issuing Department

and prospective Proposers shall be in writing. No oral questions shall be accepted. Any

inquiries, requests for interpretation, technical questions, clarifications, or additional

information shall be directed to Terra Vuncannon at tvuncannon@moorecountync.gov.

All questions concerning this Informal Bid shall reference the section and page number.

Questions and responses affecting the scope of goods will be provided to all prospective

Bidder by issuance of an Addendum. A Mandatory Pre-bid will be held at 10:00 pm

EST Tuesday, April 21, 2026 beginning at 707 Pinehurst Ave, Carthage, NC 28327.

All written questions shall be emailed to tvuncannon@moorecountync.gov no later

than 10:00 am Thursday, April 23, 2026. NO EXCEPTIONS. All addendums

pertaining to this Informal Bid will be posted to the County website at

www.moorecountync.gov within 24 – 48 business hours after the deadline for

questions. It is the bidder’s responsibility to check the website for the addendums.

4. The County will not be responsible for any oral instructions. Should a Proposer find

discrepancies in, or omissions from the documents, or should be in doubt as to their

meaning, s/he should at once notify the Issuing Department in writing, and a written

addendum shall be issued. Acknowledgement of any Addendum received during the time

of the proposal shall be noted on the Bid Form in the spaces provided. In closing of a

contract, any Addendum issued shall become a part thereof. It is the Proposer’s

responsibility to assure that all addenda have been reviewed and, if need be, signed

and returned.

5. Proposals will be examined promptly after opening and award will be made at the earliest

possible date. The prices quoted must be held firm, and no proposals may be withdrawn

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until 90 days after proposal opening date. The County reserves the right to conduct any

test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as

appropriate, conform to specifications.

6. Pursuant to North Carolina General Statutes Section 143-131, “award shall be made to

the lowest responsible, responsive bid or bidders, taking into consideration quality,

performance and the time specified in the proposals for the performance of the contract.”

7. The materials/supplies/equipment furnished under any resulting contract shall be covered

by the manufacturer’s most favorable commercial warranty. Each Proposer shall plainly

set forth the warranty for the goods in the proposal. Operations and maintenance manuals

for equipment shall also be provided, as appropriate.

8. All purchases for goods or services are subject to the availability of funds for this

particular purpose.

9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing

and competitive bidding, are made a part hereof.

10. The County of Moore is committed to creating and maintaining an environment free from

harassment and other forms of misconduct that fundamentally compromise the working

environment of the County. All contractors performing work/services at a County facility

shall take all necessary steps to assure that none of its employees engage in harassment or

intimidation relating to personal beliefs or characteristics of anyone on the County’s

premises, including but not limited to, race, religion, age, color, sex, national origin, or

disability. Such harassment is unacceptable and will not be condoned in any form at the

County of Moore. If such conduct occurs, the contractor will take all necessary steps to

stop it and prevent its future occurrence. This policy shall be strictly enforced.

11. For all the work being performed under this Contract, the County of Moore has the right

to inspect, examine, and make copies of any and all books, accounts, records, and other

writing relating to the performance of the work. Audits shall take place at times and

locations mutually agreed upon by both parties, although the vendor/contractor must

make the materials to be audited available within one (1) week of the request for them.

12. The Proposer agrees that it will not identify the County of Moore as a client in any other

proposal, resume, or informational brochure without first requesting and obtaining, in

writing, the permission of the County of Moore Board of Commissioners.

13. All Proposers must complete and submit the Vendor Form with their proposal package.

This information will be used to create or update the County’s vendor file.

14. Proposers are cautioned that this is an informal bid, not a request for contract, and the

County of Moore reserves the right to reject any and/or all proposals. It further reserves

the right to waive informalities insofar as it is authorized so to do where it deems it

advisable in protection of the best interests of the County.

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15. Proposals will be tabulated, evaluated and a recommendation presented to the County

Manager for approval.

16. Any and all exceptions to the Specifications must be stated in writing, giving complete

details of what is to be furnished in lieu of requested Specifications.

17. The County of Moore reserves the right to cancel and terminate any resulting contract, in

whole or in part, without penalty, upon forty-five (45) days’ notice to the Vendor(s). Any

contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any

outstanding services issued prior to the effective date of the cancellation.

18. Proposals in one (1) original and one (1) copy will be received from each Proposer in

a sealed envelope or package. Each original shall be signed and dated by an official

authorized to bind the form. Unsigned proposals will not be considered.

19. Upon receipt by Moore County Financial Services, your Proposal is considered a public

record except for material which qualifies as “trade secret” information under N.C. Gen.

Stat. 66-152 et. seq. After the Proposal opening, your Proposal may be reviewed by the

County’s evaluation committee, as well as other County staff and members of the general

public who submit public records requests. To properly designate material as trade secret

under these circumstances, each Proposer must take the following precautions: (a) any

trade secrets submitted by a Proposer must be submitted in a separate, sealed envelope

marked “Trade Secret — Confidential and Proprietary Information — Do Not Disclose

Except for the Purpose of Evaluating this Proposal,” and (b) the same trade

secret/confidentiality designation must be stamped on each page of the trade secret

materials contained in the envelope.

In submitting a Proposal, each Proposer agrees that the County may reveal any trade

secret materials contained in such response to all County staff and County officials

involved in the selection process, and to any outside consultant or other third parties who

serve on the evaluation committee or who are hired by the County to assist in the

selection process. Furthermore, each Proposer agrees to indemnify and hold harmless the

County and each of its officers, employees, and agents from all costs, damages, and

expenses incurred in connection with refusing to disclose any material which the

Proposer has designated as a trade secret. Any Proposer that designates its entire Proposal

as a trade secret may be disqualified.

20. Proposer shall comply with the North Carolina Workers’ Compensation Act and shall

provide for the payment of workers’ compensation to its employees in the manner and to

the extent required by such Act. In addition, the Provider shall maintain, at its expense,

the following minimum insurance coverage:

General Liability - $2,000,000

Auto Liability - $2,000,000

Umbrella Coverage - $5,000,000

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services
• NAICS 561210Facilities Support Services

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