Project Information

Bid Title

2026 HMA Additional ? Bid Package

Issuing Agency

St. Joseph Road Commissions

Location

Michigan

Published Date

Apr 21, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026 HMA Additional – Bid Package

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Road Commission of St. Joseph County

Invitation to Bid: 2026 Additional Paving Projects

Sealed bids will be publicly opened at 10:00 AM, EST on Tuesday, May 5th, 2026, by the St. Joseph County Road

Commission, at 20914 M-86, Centreville, Michigan 49032 for the furnishing of the above materials, services,

equipment, work and/or supplies in accordance with the terms, conditions and specifications as stated herein and

hereto attached.

1. The Road Commission reserves the right to accept any and all alternate proposals, bids or quotes and to

award the contract to other than the lowest Contractor, waive any irregularities or informalities or both, to

reject any and all bids, quotes and proposals, and in general to make the award of the contract in any

manner deemed by the Respective Board, at its sole discretion, to be in the Road Commission’s best

interest.

2. The bid must be delivered in person or sent by mail to the St. Joseph County Road Commission, 20914 M-

86, Centreville, Michigan 49032. It shall be in a sealed envelope marked with the name and address of

the vendor on the outside of the envelope. 2026 Additional Paving Projects should also be

highlighted on the outside of the envelope. In addition, if the bid is to be express mailed, “Bid

Documents Enclosed” must be conspicuously marked on the package. Facsimile and/or e-mail

transmitted bids will not be accepted.

3. The bidder shall assume full responsibility for delivery of bids prior to the appointed hour and shall

assume the risk of late delivery or non-delivery regardless of the manner employed for the

transmission thereof. Bids shall be accepted by the Road Commission at any time during the normal

course of business only, said hours being 6:00 am to 4:00 pm, Monday through Thursday, legal holidays

excepted. A contractor may withdraw their bid response by written request at any time prior to the scheduled

bid opening. Any bid received after the scheduled opening time will not be accepted and will be returned

unopened. No bid may be withdrawn, changed, or modified in any way for a period of sixty (60) calendar

days from the date of the bid opening.

4. IT IS UNDERSTOOD THAT THE BOARD OF ST. JOSEPH COUNTY ROAD COMMISSIONERS IS A

GOVERNMENTAL UNIT AND AS SUCH IS EXEMPT FROM THE PAYMENT OF ALL STATE AND

FEDERAL TAXES APPLYING ON THE ABOVE MENTIONED ITEM AND ALL PRICES QUOTED SHALL

NOT INCLUDE ANY SUCH TAX.

5. The total price quoted by the Bidder must be the total cost delivered to the location(s). All goods are to be

shipped F.O.B. Shipments sent C.O.D. without the Road Commission’s consent will not be accepted and

will, at the Contractor’s risk and expense, be returned. Unauthorized shipments are subject to rejection and

returned at the Contractor’s expense.

6. The bidder by execution of the bid thereby declares that the bid is made without collusion with any other

person, firm or corporation making any other bid, or who otherwise would make a bid, and agrees to furnish

all bid items in strict accordance with all Federal Regulatory Measures.

7. All bids must be submitted on the Road Commission's form of bid blank. The bid shall be legibly prepared in

ink or typewriter. Erasures or alterations must be initialed by the bidder.

Submission of a bid will be construed as a conclusive presumption that the vendor is thoroughly familiar with

the Bid Proposal and Specifications and that vendor understands and agrees to abide by each and all of the

stipulations and requirements contained therein.

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8. In the specifications, whenever an article or material is defined by brand name, the name and catalog

number of a particular manufacturer, vendor or a limited description, the term “OR APPROVED EQUAL” is

written. Any reference to a particular manufacturer’s product either by brand name or limited description is

only for purposes of setting a standard of performance, quality, composition, construction or size.

9. The Road Commission Board may award bids in whole or parts thereof, reserves the right to reject any and

all bids, waive irregularities in any bid and award the bid in any manner which best fits our needs and

appears to be in the best interest of the Road Commission; the right to waive irregularities in any bid, and

the right to reject bids at the time the bids are evaluated. Best interest will be based on Total Cost of

Ownership principles. TCO identifies all elements impacting the life cycle value of the proposed

commitment.

10. The Road Commission of St. Joseph County reserves the right to terminate the contract without penalty

upon thirty (30) days written notice, due to poor performance or for reasons deemed to be in its best interest.

The Road Commission of St. Joseph County reserves the right to re-award the contract to the second most

qualified vendor, re-propose, re-quote or re-bid the contract or do whatever is deemed to be in its best

interest.

11. Contractors aggrieved by an award of any resulting contract may file a written notice of protest with the

Road Commission within seven (7) calendar days of the award by the Board of County Road

Commissioners.

12. When applicable, due to MIOSHA regulations, contractor must furnish material safety data sheets for their

products.

13. Contractors are encouraged to submit complete and comprehensive data and descriptive literature covering

the items proposed to be furnished. Vendors submitting alternate bids must provide this along with

specifications documenting product is equal to or surpasses the specified bid item. Alternate bids submitted

without the above documentation will be considered nonresponsive and rejected.

14. Prior to furnishing the requested products and services, it shall be the responsibility of the awarded

contractor to obtain all licenses and permits required to complete this contractual service, at no cost to either

Road Commission. These licenses and permits shall be readily available for review by the Administration.

15. All applicable Federal and State laws and rules and regulation over the project shall apply to the project

contract throughout and will be deemed to be included in the contract herein written out in full.

16. The Road Commission of St. Joseph County adheres to Title VI related requirements as outlined in USDOT

Regulation 49 CFR-Part 26, Appendix A of MDOT Bidding Specifications. The Road Commission of St.

Joseph Counties is an Equal Opportunity Agency.

17. The Road Commission of St. Joseph County will not pay fuel surcharges.

18. All documents and correspondence submitted to the Road Commission becomes the property of the Road

Commission and is subject to disclosure under the “Freedom of Information Act”. This Act provides for the

complete disclosure of contract and attachments.

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St. Joseph County Road Commission

BID FOR

2026 Additional Paving Projects

The undersigned herein submitted this bid and agrees to enter into an agreement with the Road Commission

of St. Joseph County in accordance with the bid documents. In submitting this complete and signed bid, it is

understood that the right is reserved by the Road Commission to reject any or all bids and to make such award

that is in the best interest the Road Commission.

PROJECT DESCRIPTION:

Pulver Road

2” HMA Top Course with 3' CL II shoulders, traffic control, and permanent pavement markings on

Pulver Road from Johnson Road to M-216 for 1.86 Miles.

S. River Road

2” HMA Top Course with 3' CL II shoulders, traffic control, and permanent pavement markings on S.

River Road from Holtom Road to Covered Bridge Road for 2.03 Miles.

Halfway Road

2” HMA Top Course with 3' CL II shoulders, traffic control, and permanent pavement markings on

Halfway Road from Village of Burr Oak Limits to Fawn River Road for 3.51 miles.

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Attached is the following for the Bidders Information

1.) Bid Schedule

2.) Title Sheet

3.) Special Provision for Acceptance of Hot Mix Asphalt Mixture

4.) Progress Clause

5.) Special Provision for Maintaining Traffic

6.) Detail for Lane Closure

7.) Log of Project

8.) HMA Application Estimate

Subject to Subsection 102.17 of the 2020 Standard Specifications for Construction, the bidder agrees to pay to

the St. Joseph County Road Commission the bid guaranty sum of 10% of the total bid amount if the bidder fails

to provide the required materials and/ or execute the contract in accordance with Subsection 102.15 of the

2020 Standard Specifications for Construction.

INDEMNIFICATION

SJCRC will not be responsible for injury to contractor’s employees, sub-contractors, or to third parties caused

by the contractor’s agents, servants or employees. Therefore, the contractor agrees to incorporate the below

hold harmless agreement into the required insurance and to be evidenced by being contained in the certificate

of insurance. Further, the below listed indemnification is incorporated and is part of the subject contract.

“The contractor agrees to protect, defend, indemnify and hold the SJCRC and its commissioners, officers,

employees and agents free and harmless from and against any and losses, penalties, damages, settlements,

costs, charges, professional fees, or other expenses or liabilities of every kind and character arising out of or

relating to any and all claims, legal fees, liens, demands, court costs, obligation, actions, proceedings or

causes of action of every kind and character in connection with or arising directly or indirectly out of this

agreement and/or the performance hereof. Without limiting the generality of the foregoing, any and all such

claims, etc. relating to personal injury, death, damage to property, defects in materials or workmanship, or any

actual or alleged violation of any applicable statute, ordinance, administrative order, rule or regulation, or

decree of any court, shall be included in the indemnity hereunder”.

“The contractor further agrees to investigate, handle, respond to, provide defense for and defend any such

claims, etc. at his sole expense and agrees to bear all other costs and expenses related hereto, even if it

(claims, etc.) is groundless, false or fraudulent. In any case in which this indemnification would violate legal

prohibition, the foregoing provision concerning indemnification shall not be construed to indemnify the SJCRC

for damage arising out of bodily injury to persons or damage to property caused by or resulting from the sole

negligence of the SJCRC, its commissioners, officers, employees or agents”.

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INSURANCE

If awarded the bid, Bidder agrees to procure and maintain the following insurance coverage, naming the St.

Joseph County Road Commission as “Additional Insured”, and furnish a proof of the Certificate of Insurance

to the SJCRC:

A. Comprehensive General Liability including

1. Products and completed operations

2. Broad form property damage

3. Premises operations

4. Broad form contractual

5. Personal injury

$1,000,000 per occurrence and

$2,000,000 aggregate

B. Workers’ Compensation Employers Liability Statutory

Coverage and Employer’s Liability Limits of:

$500,000/$500,000/$500,000

C. Automobile liability including hired and leased

vehicles owned and non-owned autos

$1,000,000 CSL or $500,000 per person

$1,000,000 per accident $500,000

Property damage

Personal Injury Protection – Statutory Limits and Property Protection Insurance - $1,000,000 Limit.

Certificate shall provide for thirty (30) days notice to the Road Commission prior to cancellation.

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