Project Information

Bid Title

Project 2775 RFP ERP Solution

Issuing Agency

Brown County

Location

Wisconsin

Published Date

Nov 14, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

Project 2775

Original Source

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Bid Documents

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Project Description

Project 2775 RFP ERP Solution

Project 2775 Attachment A - Brown County ERP Workshop Requirements

Project 2775 Attachment B - Vendor Questionnaire

Project 2775 Attachment C - Total Cost of Ownership

Project 2775 Attachment D - Vendor References Form

Project 2775 Attachment E - Brown County Current State Software Landscape

Project 2775 RFP Addendum #1 - ERP Solution Timeline Update

Project 2775 RFP Addendum #2 - RFP Q&A Responses

Attachment Preview

BROWN COUNTY, WISCONSIN

ENTERPRISE RESOURCE PLANNING

SOLUTION

REQUEST FOR PROPOSAL

Brown County Project 2775

REQUEST FOR PROPOSAL RELEASE DATE

PROPOSAL RESPONSE DUE DATE

October 22, 2025

November 14, 2025, 5:00 PM CDT

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Table of Contents

I.

RFP TIMELINE ................................................................................................................................ 2

II.

RFP ATTACHMENTS...................................................................................................................... 3

• Attachment A – Brown County ERP Workshop Requirements ............................................... 3

• Attachment B – Vendor Questionnaire.................................................................................... 3

• Attachment C – Total Cost of Ownership ................................................................................ 3

• Attachment D – Vendor References Form .............................................................................. 3

• Attachment E – Brown County Current State Software Landscape........................................ 3

III. GENERAL BACKGROUND AND PROJECT DESCRIPTION ....................................................... 3

Project Objective .............................................................................................................................. 3

Background ...................................................................................................................................... 4

Brown County Department List ........................................................................................................ 4

Current IT / Business Application Profile ......................................................................................... 4

IV. RFP EVALUATION & SELECTION PROCESS ............................................................................. 5

Evaluation Criteria ......................................................................................................................... 5

Evaluation Process ........................................................................................................................ 5

V.

VENDOR INSTRUCTIONS.............................................................................................................. 7

Vendor Inquiries and Response....................................................................................................... 7

RFP Response Instructions ............................................................................................................. 7

Implementation Approach / Methodology ........................................................................................ 7

Attachment A – Brown County ERP Workshop Requirements (Excel file)...................................... 9

Attachment B –Vendor Questionnaire (Excel file) ........................................................................... 9

Attachment C – Total Cost of Ownership (Excel file)..................................................................... 10

Attachment D – Vendor References Form (Excel file) ................................................................... 10

Contracting Requirements ............................................................................................................. 10

I. RFP Timeline

Brown County recognizes the aggressive timeline for this project and is willing to work with you to meet

the deadline. Vendors are encouraged to reach out to request further information and background on key

requirements as needed. Please contact Sean Zieth (sean.zieth@bakertilly.com) to communicate

any questions/concerns.

Task:

RFP Issued to Vendors

Deadline for Receipt of Vendor

Questions

Owner

Baker

Tilly

Vendor

Method

Sent via email to designated

vendor POCs

Via email to questions to

Baker Tilly POC (identified in

section V)

Date and Time:

10/22/25

10/30/25 by 5:00PM

CDT

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October 22, 2025

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Responses to Vendor

Questions Distributed

Propose Response Deadline

Vendor Finalists Announced

Vendor Demonstrations

Notice of Intent to Award

(Projected)

Implementation Planning Start

Date (Projected)

Baker

Tilly

Vendor

Brown

County

Vendor

Brown

County

Brown

County &

Vendor

Via email to all designated

vendor teams/POCs receiving

this solicitation

Proposal attachments

submitted via email to BC

evaluation team.

Notified via email

11/5/25 by 5:00PM CDT

11/14/25 by 5:00PM

CDT

12/2/25

Scheduled via email

Notified via email/phone

Weeks of 12/1/25 &

12/8/25

TBD

TBD

TBD

Project Timeline Notes:

• Brown County reserves the right to select more than one system and/or implementation partner in

order to satisfy the majority of system requirements identified in Attachment A – Brown County

ERP Workshop Requirements.

• Brown County is interested in vendor recommendations, options, and understanding impacts that

could support an accelerated implementation.

• Vendor response dates and times are subject to change at the discretion of Brown County. Vendors

will be notified of changes to the schedule, as appropriate. The project start date is subject to

change at the discretion of Brown County with written notice to the awarded vendor.

II. RFP Attachments

• Attachment A – Brown County ERP Workshop Requirements

• Attachment B – Vendor Questionnaire

• Attachment C – Total Cost of Ownership

• Attachment D – Vendor References Form

• Attachment E – Brown County Current State Software Landscape

III. General Background and Project Description

Project Objective

Brown County, Wisconsin, is seeking proposals from qualified vendors to provide a modern, integrated

Enterprise Resource Planning (ERP) solution to replace its current Tyler New World ERP system. The

County’s objective is to implement a robust ERP platform that will streamline and automate core business

processes across Finance, Human Resources, Payroll, Budgeting, Grants, and other key functions.

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This RFP is part of a broader modernization initiative that will also include Time, Attendance & Scheduling

system replacement in a separate phase. The goal will be to have full integration between the selected

Time, Attendance and Scheduling system and the selected ERP system to streamline the Payroll, HR and

Finance processes within the County. By adopting modern Timekeeping, Scheduling and ERP systems

the County aims to improve efficiency and reduce operational costs.

The objective of this Request for Proposal (“RFP”) is to evaluate ERP solution options based on their

functional and technical capabilities, vendor support, implementation approach, and total cost of ownership.

Brown County seeks a solution that is highly configurable, scalable, and able to meet the diverse needs of

its departments while also supporting best practices in public sector financial management and compliance.

Background

Brown County is a diverse and dynamic local government organization serving a population of over

260,000 residents in northeastern Wisconsin. The County is comprised of 31 departments, ranging from

general government and administrative services to 24/7 operations such as the Sheriff’s Office, Jail, and

Community Treatment Center. The County employs approximately 1,900 staff, including salaried, hourly,

union, and non-union employees, with a wide variety of scheduling, payroll, and reporting requirements.

Brown County Total Employee Count: 1878

Current ERP License Count:

• Finance: 450

• HR: 150

Brown County Department List

Administration

Airport

Child Support

Circuit Courts

Clerk of Courts

Community Programs

Community Treatment Center

Corp Counsel

County Board

County Clerk

District Attorney

Emergency Management/Public Safety

Facilities

Golf Course

Health

Highway

Human Resources

Human Services

Information Technology

Jail

Land and Water Conservation

Library

Medical Examiner

Museum

Parks

Planning & Land Services

Port & Resource Recovery

Register of Deeds

Sheriff

Syble Hopp School

Treasurer

UW-Extension

Veterans

Zoo

Current IT / Business Application Profile

• See Attachment E – Brown County Current State Landscape

• Current ERP Applications:

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o ERP System: Tyler Technologies New World (primary system for Finance, HR, Payroll,

Budget, etc.)

o ERP System: LINQ (formerly Alio)

 Used solely by Syble Hopp School for state education reporting compliance

(double entry of accounting data into both Tyler New World and Alio)

o Crystal Reports: Custom reporting

o LaserFiche: Document management and workflow tool

Brown County would like proposed solutions to meet as many of the County’s requirements that support

departmental needs but understands niche systems may better address some departmental needs and

encourages all vendors to respond.

IV. RFP Evaluation & Selection Process

Evaluation Criteria

The evaluation committee will evaluate the proposals using the criteria below. The committee shall

determine which proposals have the basic requirements of the RFP and shall have the authority to

determine whether any deviation from the requirements of the RFP is substantial in nature. The

committee may reject in whole or in part any and all proposals and waive minor irregularities.

Brown County’s Evaluation Criteria to satisfying the requirements as described in this Request for

Proposal, include (but are not limited to):

1. Functionality: The system’s ability to perform Brown County’s critical business processes and

provide flexibility for the organization to grow as needed.

2. Usability: The system’s user experience including the look, feel, and ease of use.

3. Technical: The ability for the system to support the needed technical infrastructure and integration

needs.

4. Implementation Methodology & Complexity: Aspects to consider include 3rd party

implementation partnerships, vendor resource availability, and implementation strategy and

approach.

5. Customer Service and Support: The offered training, service, & support packages for

implementation, post-go-live support, and ongoing maintenance or support. This includes vendor

training guides, FAQ’s, online repositories, ticket submission, and timely responses.

6. Total Cost of Ownership: The cost of implementation, licensing, and service & support costs.

7. Vendor Viability & Product Vision: The vendor's current capabilities, business outlook, and plans

& goals for the future of their product.

8. Vendor References: Reports on credibility, applicability, and qualifications of the vendor's product

from past clients (to be conducted by Brown County).

9. Vendor Demonstrations: In-depth demonstrations from vendor to validate their product's

functionalities to be scheduled with the finalists.

Evaluation Process

Preliminary Evaluation:

Basis for a determination of “pass”: if your Proposal meets all the mandatory submission requirements,

formatting requirements, and provides proof your entity meets the minimum qualifications for the RFP,

you will receive a score of “pass”.

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services

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