Project Information

Bid Title

RFP NO. 26-18 Custodial Services

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Jun 8, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-18

Original Source

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Bid Documents

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Project Description

Bid Number:	26-18
Bid Title:	RFP NO. 26-18 Custodial Services
Category:	City Solicitations
Status:	Open

Publication Date/Time: 6/8/2026 8:00 AM Publication Information: RFP NO. 26-18 Custodial Services Closing Date/Time: 7/1/2026 2:00 PM Submittal Information: 448 Hwy 75N Huntsville, TX 77320 Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Download Available: Yes Fee: No Business Hours: 8:00 A.M. - 5:00 P.M. M-TH Related Documents: RFP 26-18 Custodial Services

Attachment Preview

CITY OF

Huntsville

REQUEST FOR PROPOSAL RFP NO. 26-18

“CUSTODIAL SERVICES”

RETURN SEALED:

City of Huntsville

City Secretary

c/o Purchasing Department

448 State Highway 75 North

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00P.M., Central Time

July 1, 2026

MARK ENVELOPE: “Solicitation Packet 26-18”

For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS

POINT OF CONTACT

Email: Purchasing@huntsvilletx.gov

The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and

understands all requirements concerning this solicitation, the undersigned affirms they are duly authorized to

execute the contract. The City of Huntsville is not responsible for solicitations received after the submission deadline

for any reason and will be considered void and unacceptable. Hand delivered or mailed offers must be SEALED in an

envelope, CLEARLY marked with RFP 26-18 CUSTODIAL SERVICES.

CERTIFICATION OF OFFER

Company Name ___________________________________________________________________ Date: _______________________

Signed By: ______________________________________________________Title: _________________________________________

Typed/Printed Name: ________________________________________________________ Phone#: ___________________________

Mailing Address: ___________________________________________________________ Tax ID Number: _____________________

Street/P. O. Box

City

State

Zip

Email: ________________________________________________________________________ SAM ID: _______________________

INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.

Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________

Page 1 of 19

TENTATIVE SCHEDULE OF EVENTS

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.

June 9, 2026 – Release Solicitation

June 13 and June 20, 2026 – Legal Advertisement

June 17, 2026 – Mandatory Worksite Visit

June 23, 2026 – Questions Due to the Procurement Manager

June 25, 2026 – Final Addendum Posted

July 1, 2026 at 2:00 P.M. – Public Opening

July 2026 – Award Preparation

GENERAL INSTRUCTIONS

Submissions must be in a sealed envelope clearly marked “RFP 26-18 CUSTODIAL SERVICES”. It is the sole responsibility

of the Vendor to ensure the packet is received at the designated location before the deadline.

A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448

State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via email at

purchasing@huntsvilletx.gov.

RESPONSES

Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse

any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when

requested, or participating in any selection interviews.

QUALIFICATIONS OF RESPONDENTS

No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be

satisfied that the respondent involved: (1) has adequate personnel and equipment to do the work properly and expeditiously,

(3) has a suitable financial status to meet obligations, (4) has appropriate technical experience, and (5) can submit a

satisfactory performance record. The City of Huntsville has the final and sole decision to determine qualifications.

ADDENDAS

No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or

request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at

purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after June 23,

2026 @ 2:00 P.M will be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before June 25, 2026 @ 5:00 P.M. on the City of

Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become

part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the

responsibility of the Vendor to verify all addenda and interpretations.

SOLICITATION TABULATIONS

Solicitation tabulation results are posted on our website at:

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/

Page 2 of 19

OBJECTIVE

The City of Huntsville is issuing this solicitation to seek proposals from qualified vendors interested in providing comprehensive

Custodial services for various City of Huntsville facilities. The objective of this contract is to ensure a clean, sanitary, hygienic,

safe, and professionally maintained working environment through consistent and high-quality custodial services. Services shall

include, but are not limited to, light dusting, floor care, trash removal, cleaning and disinfecting doors, restrooms, conference

rooms, and other common areas, with daily, weekly, and monthly cleaning requirements. Emphasis will be placed on

sanitation, hygiene, professional presentation, and maintaining healthy environments for employees and visitors.

TERM OF CONTRACT

The term of this contract shall be from: Award through September 30, 2027. This Contract will have four (4) one

(1) year renewal options as follows:

Option Year 1: October 1, 2027 through September 30, 2028

Option Year 2: October 1, 2028 through September 30, 2029

Option Year 3: October 1, 2029 through September 30, 2030

Option Year 4: October 1, 2030 through September 30, 2031

This contract may be renewed for four (4) one (1) year extensions, provided both parties agree. Any extensions

shall be at the same terms and conditions, plus any written approved changes.

SELECTION AND AWARD

The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the

most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the

requirements of the City, services/products may be purchased from the next best available responder and continue until a

responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none

response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the

minimum requirements outlined in this solicitation.

SCOPE OF WORK

I. OFFICE AREAS, LOBBIES, AND CORRIDORS

• Waste Management: Empty all interior and exterior waste receptacles, replace liners, and place trash in the proper

location daily. Clean and sanitize receptacles when needed.

• Doors and Glass: Clean all glass doors and partial glass doors with glass cleaner to remove smudges. Wipe down

all doors and door handles daily.

• Surfaces: Sanitize and wipe down all accessible hard surfaces weekly.

• Detailed Cleaning:

• Clean and disinfect desktops (if cleared) and work top counters with a dampened cloth, monthly or when

needed.

• Clean, sanitize, and polish all water fountains monthly.

II. RESTROOMS

• Fixtures: Clean and disinfect all lavatory fixtures, toilets (including seats and undersides), and urinals. This

includes detailed cleaning of piping and hinges daily.

• Surfaces and Partitions:

• Clean walls around sinks, towel dispensers, toilets, and urinals when needed.

• Remove smudges and dust from all partitions, wall tiles, dispensers, and shelving weekly or when needed.

• Clean mirrors daily.

• Consumables: Refill soap, towels, and tissue dispensers daily, ensuring extra supplies are left in the

restroom. Check and refill room deodorant as needed.

• Receptacles: Empty and clean all waste receptacles, removing trash. Empty and sanitize feminine napkin

containers, refilling with bags as needed.

Page 3 of 19

III. FLOORS

• Daily Requirements:

• Vacuum all carpeted areas weekly or as needed.

• Vacuum entrance mats and high traffic areas daily.

• Remove carpet stains as needed.

• Sweep and wet mop entrances and high traffic areas daily.

• Sweep and wet mop all restroom floors with disinfectant solutions, daily.

• Sweep and dust mop steps, and landings of the building daily.

• Sweep and dust mop all hard surface floors (offices and uncommon spaces) with treated dust mops daily.

Wet mop weekly.

IV. KITCHEN / KITCHENETTES (Breakroom Services)

• Waste Management: Empty all waste receptacles, replace liners, and place trash in the proper location

daily. Clean and sanitize receptacles as needed.

• Cleaning and Sanitization:

• Wash and rinse sinks; wipe faucets daily.

• Sanitize all counter tops and tables; remove spots, spillage, and other soil from counters daily.

• Damp wipe tables and chairs with cleaner daily.

• Wipe down the exterior of appliances weekly. Included, but not limited to refrigerators and ice machines.

• Consumables: Refill soap dispensers and other consumables in kitchen and work areas daily.

V. DUSTING

• Detailed Dusting:

• Damp dust windowsills and ledges, chair rails, molding, common room shelving, and all blinds weekly.

• Damp dust file cabinet/work surfaces monthly and as needed.

• Décor: Dust wall hanging décor in all areas quarterly.

• Vents: Dust monthly

VI CONSUMABLES

• Invoicing: Must be submitted on separate invoice from monthly service invoicing.

• Onsite Storage: The Vendor is responsible for staging and managing all consumables at various designated

municipal facilities.

SITE VISIT

A mandatory site visit will be conducted Wednesday, June 10, 2026, at 448 Hwy 75N (New City Service Center). We will

meet at this location, and the tour will start promptly at 10:00 A.M.

All who wish to attend may pre-register. Please contact Lucy Gonzalez, Procurement Manger via email:

purchasing@huntsvilletx.gov no later than Tuesday, June 9, 2026, by 4:00 P.M.

Include:

Bid: RFP 26-18 CUSTODIAL SERVICES

Company Name:

Representative’s Name:

Phone Number:

Email:

Page 4 of 19

PRICE CHART

LOCATION

SCHEDULE MONTHLY COST LOCATION

City Hall

1220 11th Street

Huntsville, TX

Service Center

448 St. Hwy 75

North

Huntsville, TX

Service Center

NEW ADDITION

448 St. Hwy 75

North

Huntsville, TX

Service Center

Warehouse/Parks

450 SH 75 North

Huntsville, TX

MO-FR

After 5 PM

MO-FR

After 5 PM

MO-FR

After 5 PM

MO-FR

After 5 PM

Public Library

1219 13th Street

MO Huntsville, TX

unicipal Court Office 717

FM 2821 Huntsville, TX

MO

Huntsville Municipal Airport

1000 Airport Dr.

Huntsville, TX

MO

MLK

310 Martin Luther King Dr.

MO Huntsville, TX

Transfer Station

590 IH 45

Huntsville, TX

Sam Houston

Visitor Center

7600 Hwy 75

South

Huntsville, TX

Sam Houston

Visitor Center

Exterior

Bathrooms

7600 Hwy 75

South

Huntsville, TX

Sam Houston

Visitor Center

Hodges Building

7600 Hwy 75

South

Huntsville, TX

Wynne Home

1428 11th St

Huntsville, TX

Main Street

Program

1203 University

Ave.

Huntsville, TX

TH

3 PM – 5 PM

MO, TH

3 PM – 5 PM

MO, TH

3 PM – 5 PM

SA-SU

By Request

By Request

TU, TH

3 PM- 5 PM

NEW City Hall

1212 Ave M

Huntsville, TX

MO

Police Department

560 FM 2821 W

Huntsville, TX

MO

Fire Station # 1

1987 Veterans Memorial Dr.

Huntsville, TX

MO

Fire Station # 2

2109 Sam Houston Ave.

Huntsville, TX

MO

Fire Station # 4

1619 Hwy 30 E

MO Huntsville, TX

Fire Station #4 EMS ADMIN

1619 Hwy 30 E

Huntsville, TX

MO

SCHEDULE

MO-FR

After 7 PM

SA

After 4 PM

MONTHLY COST

MO

X

X

WE

3 PM – 5 PM

By Request

Daily

10 AM 3 PM

MO-FR

After 5 PM

X

MO

MO

MO

X

X

X

X

X

X

X

X

X

Page 5 of 19

Commodity Codes

• NAICS 561720Janitorial Services

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