Project Information

Bid Title

Request for Qualifications (RFQ) Comprehensive Water and Wastewater Rate Study

Issuing Agency

Elgin city

Location

Texas

Published Date

Nov 25, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ No. 2026-PW-002

Original Source

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Project Description

Bid Number:	RFQ No. 2026-PW-002
Bid Title:	Request for Qualifications (RFQ) Comprehensive Water and Wastewater Rate Study
Category:	RFQ
Status:	Open

Description: City of Elgin, TexasRequest for Qualifications (RFQ) Comprehensive Water and Wastewater Rate StudyRFQ No. 2026-PW-002 Issued By: City of Elgin, Texas 310 N. Main Street Elgin, Texas 78621 www.elgintexas.gov Contact: Michael Gonzalez, Public Works Director Email: For security reasons, you must enable JavaScript to view this E-mail address. Phone: 512.281.5724 ext. 1313 The City of Elgin, Texas, is seeking Statements of Qualifications (SOQs) from qualified consulting firms to conduct a comprehensive Water and Wastewater Rate Study. This study will evaluate the City’s existing rate structure, assess long-term financial sustainability, and develop equitable rate alternatives to support operational, maintenance, and capital improvement needs. Please download the bid package for complete instructions. Publication Date/Time: 11/19/2025 12:00 AM Closing Date/Time: 1/23/2026 2:00 PM Submittal Information: Submissions due by January 23, 2026 at 2 PM Contact Person: Michael Gonzalez, Public Works Director Email: Michael.Gonzalez@Elgintexas.gov Phone: 512.281.5724 ext. 1313 Business Hours: Weekdays: 8 AM to 5 PM Qualifications: Responding firms should demonstrate: Experience conducting utility rate studies for Texas municipalities. Familiarity with Texas Water Development Board (TWDB) and Texas Commission Environmental Quality (TCEQ) requirements. Strong analytical, financial modeling, and presentation capabilities. References from comparable Texas cities. Special Requirements: Interested firms must submit one (1) electronic copy (PDF) and three (3) bound copies of their SOQ by the deadline of: 1/23/26 at 2:00 PM Central Standard Time City of Elgin – City Secretary’s Office 310 N. Main Street Elgin, Texas 78621 Email: citysecretary@elgintexas.gov Each submission must include: Cover letter and firm profile Project understanding and approach Team qualifications and resumes Relevant project experience Proposed timeline and availability References Miscellaneous: The City reserves the right to reject any or all submittals. This solicitation does not commit the City to award a contract or pay any costs incurred in preparing a response. All documents submitted shall become public records in accordance with the Texas Public Information Act. Related Documents: BID PACKAGE City of Elgin RFQ Utility Rate Study 2026

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City of Elgin, Texas

Request for Qualifications (RFQ)

Comprehensive Water and Wastewater Rate Study

RFQ No. 2026-PW-002

Issued By:

City of Elgin, Texas

310 N. Main Street

Elgin, Texas 78621

www.elgintexas.gov

Contact:

Michael Gonzalez, Public Works Director

Email: Michael.Gonzalez@Elgintexas.gov

Phone: 512.281.5724 ext. 1313

REQUEST FOR QUALIFICATIONS (RFQ) PUBLICATION LANGUAGE

The City of Elgin, Texas, is seeking Statements of Qualifications (SOQs) from qualified

consulting firms to conduct a comprehensive Water and Wastewater Rate Study. This study

will evaluate the City’s existing rate structure, assess long-term financial sustainability, and

develop equitable rate alternatives to support operational, maintenance, and capital

improvement needs.

I. INTRODUCTION

The City of Elgin, Texas, is soliciting Statements of Qualifications (SOQs) from qualified

professional consulting firms to conduct a comprehensive Water and Wastewater Rate

Study. The purpose of the study is to evaluate the adequacy of existing water and wastewater

rates, ensure long-term financial sustainability, maintain equity among customer classes,

and support the City’s capital improvement and operational funding needs.

II. SCOPE OF SERVICES

The selected consultant will be expected to:

1. Evaluate Current Rate Structure

o Review current water and wastewater rate schedules, fees, and billing

classifications.

o Assess adequacy of existing rates to cover operating, maintenance, and

capital costs.

2. Financial and Operational Analysis

o Analyze historical and projected revenues, expenses, and customer usage

trends.

o Evaluate system fund balances, reserves, and debt service coverage.

3. Cost of Service and Rate Design

o Determine the cost of providing water and wastewater services by customer

class.

o Develop equitable rate alternatives that ensure full cost recovery and system

sustainability.

o Provide tiered and uniform rate structure options for Council consideration.

4. Capital Improvement and Funding Plan

o Incorporate existing and proposed Capital Improvement Plan (CIP) projects.

o Assess rate impacts of planned system expansion, replacement, and

rehabilitation.

5. Presentation and Public Engagement

o Present findings and recommendations to City staff, City Council, and the

public.

o Prepare written reports, rate models, and presentation materials suitable for

adoption.

III. DELIVERABLES

• Draft and final Water and Wastewater Rate Study Report.

• Rate model (Excel format) capable of future updates by staff.

• Executive summary and visual rate comparison charts.

• Presentation(s) to City Council during public meetings, workshops and final

adoption.

IV. ANTICIPATED TIMELINES

Milestone

RFQ Issued

Submissions Due

Anticipated Award (On or around)

Project Start (Not later than)

Anticipated Final Report Due to Management

Anticipated Final Presentation to City Council

Date

11.19.25

1.23.26

2.27.26

3.13.26

5.5.26

6.23.26

V. QUALIFICATIONS

Responding firms should demonstrate:

• Experience conducting utility rate studies for Texas municipalities.

• Familiarity with Texas Water Development Board (TWDB) and Texas Commission on

Environmental Quality (TCEQ) requirements.

• Strong analytical, financial modeling, and presentation capabilities.

• References from comparable Texas cities.

VI. SUBMISSION REQUIREMENTS

Interested firms must submit one (1) electronic copy (PDF) and three (3) bound copies of

their SOQ by the deadline of: 1/23/26 at 2:00pm Central Standard Time

City of Elgin – City Secretary’s Office

310 N. Main Street

Elgin, Texas 78621

Email: citysecretary@elgintexas.gov

Each submission must include:

1. Cover letter and firm profile

2. Project understanding and approach

3. Team qualifications and resumes

4. Relevant project experience

5. Proposed timeline and availability

6. References

VII. SELECTION PROCESS

The City will evaluate submittals based on:

• Firm and staff qualifications

• Experience with similar municipal rate studies

• Understanding of project goals and local context

• Quality of past performance and references

The City may conduct interviews with top-ranked firms before making a final selection.

Upon selection, the City will negotiate a professional services agreement based on the

defined scope and deliverables.

VIII. GENERAL INFORMATION

• The City reserves the right to reject any or all submittals.

• This solicitation does not commit the City to award a contract or pay any costs

incurred in preparing a response.

• All documents submitted shall become public records in accordance with the Texas

Public Information Act.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541620Environmental Consulting Services

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