Project Information

Bid Title

On-Call Fiber Optic Cabling Addendum No. 2

Issuing Agency

City of Thornton

Location

Colorado

Published Date

Jun 18, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

176-26

Original Source

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Project Description

Solicitation Number	Status	Due	Description	Attachments
176-26	Active	6/24/2026 5:00 PM	On-Call Fiber Optic Cabling	Solicitation Document Addendum No. One COT Fiber Map Addendum No. Two

Attachment Preview

Docusign Envelope ID: AE5FBFA5-0282-8219-8345-CD30CBE90676

ADDENDUM NO. TWO

REQUEST FOR PROPOSALS

ON-CALL FIBER OPTIC CABLING SERVICES

PROJECT NO. 176-26

CITY OF THORNTON, CO

TO:

Prospective Proposing Firms and all others concerned

DATE:

June 18, 2026

PURPOSE: To provide additional information and clarification to the solicitation documents

for the above-referenced Project.

1. The following information shall become part of the original Request for Proposal

(RFP) for this Project:

A. EXHIBIT C.2 SCHEDULE OF CHARGES (VERIFICATION AND

DOCUMENTATION) shall be deleted in its entirety and replaced with EXHIBIT C.2

(ADDENDUM NO. 2) SCHEDULE OF CHARGES (VERIFICATION AND

DOCUMENTATION.

2. The following questions and answers are provided for additional clarification to the

Contract Documents.

Questions 1 – 4 are related to the General RFP.

Question 1:

Answer 1:

“V. Proposal Preparation, Questions 9-10: Both questions request

confidential information that needs to be provided in separate

envelopes. In order to accomplish this via electronic submission in

BidNet, would you like respondents to provide this information in

document(s) separate from the main response when uploading our

submission.

Upload confidential information as a separate file from the main

proposal, with the word ‘CONFIDENTIAL’ in the filename.

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Question 2: “Are there any restrictions on utilizing qualified subcontractors or

strategic partners for portions of the work?

Answer 2:

All subcontractors over ten thousand dollars ($10,000) must be

disclosed on EXHIBIT B SERVICE PROIVDER'S KEY PERSONNEL

AND SUBCONTRACTORS LISTING. Thornton will review all

subcontractors and notify the Service Provider if a subcontractor is not

acceptable.

Question 3:

“When submitting our response via BidNet, the second tab requires

respondents to provide a Total Bid Price. Please advise how this blank

should be filled out as Exhibit C, Schedule of Charges asks for billable

hourly rates.To provide an accurate Not-to-Exceed (NTE) cost as

requested in Exhibit C.2, we require more information on the project's

scale.

Answer 3:

Bidders shall enter "0.00" in this field. Thornton will ignore this field in

evaluation. Evaluation will be based on the Exhibit C, Schedule of

Charges in the Proposal.

Question 4:

“Section H. Evaluation Criteria, one of the evaluation criteria is “The

proposing firm’s engagement team, including the experience and

resumes of key personnel to be assigned”. However, there is no

mention of resumes being requested in Section V. Proposal

Preparation. Please confirm if resumes should be submitted as part of

our response.”

Answer 4: Resumes are not required, but are encouraged to show experience of

key personnel.

Questions 5 – 19 are related to the Installation/Maintenance/Repair On-Call

Scope.

Question 5: “How are work assignments typically distributed among awarded

service providers?”

Answer 5: Please reference Exhibit A.1, Section J. Task Authorization Procedure.

Question 6:

Answer 6:

“Does Thornton anticipate awarding multiple firms for the

installation/maintenance/repair scope, and if so, what factors are

typically used to select a provider for a given task?”

Please reference III. NOTICE REQUEST FOR PROPOSALS, Project

Description; and IV. PROPOSAL INSTRUCTIONS AND

INFORMATIONS, Section H. EVALUATION CRITERIA.

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Question 7: “Are there any historical spend figures, task order volumes, or annual

workload estimates available for the on-call portions of the contract?”

Answer 7:

Average workload for fiber maintenance and repair is roughly $20k per

year. We expect an increase in workload after completion of

Exhibit A.2, and all on-call Service Providers will be invited to bid on

these tasks.

Question 8:

Answer 8:

“Is there an anticipated frequency of emergency response requests

associated with the Thornton Water Project fiber corridor?”

TWP fiber corridor is now being built to be completed in 2028 alongside

the new water pipeline. No anticipated frequency of emergency

response has been set at the moment.

Question 9:

Answer 9:

“Are utility locates, permitting, traffic control, and right-of-way

coordination handled by the City or expected to be managed by the

Service Provider?”

These will typically be expected to be managed by the Service

Provider, and addressed as a direct cost in each task assignment.

Question 10: “Are awarded Service Providers expected to provide 24/7 emergency

response capabilities, and if so, are there target response times?

Answer 10: Please reference EXHIBIT A.1, Section E. Emergency Response

Time.

Question 11: “Does the City anticipate issuing task orders on a time-and-materials

basis, fixed-price basis, or a combination of both depending on the

scope of work?”

Answer 11: Please reference Exhibit A.1, Section J. Task Authorization Procedure

Question 12: “Are there incumbent Service Providers currently performing these

services, and if so, will those contracts be transitioning into this new

agreement?”

Answer 12: There are no incumbent Service Providers performing these services.

Question 13: “Exhibit C.1 asks for Additional Labor & Equipment Rate Items. If

additional job titles or equipment types are needed beyond those listed,

may the Service Provider add line items to the schedule?”

Answer 13:

Yes, items may be added to the schedule via amendment process

defined in VII. EXHIBIT 2 GENERAL SERVICE AGREEMENT,

Section H. Changes to Service Provider's Scope of Work, Terms, or

Conditions.

Question 14: “Exhibit C.1 Unit Price Items references nine (9) unit price items but

does not define what those items should be. Please clarify: (a) what

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Answer 14:

unit price items the City expects, and (b) whether the Service Provider

may add additional bid items.

These are optional and may be completed at service provider's

election.

Question 15: “What is the City's review and approval process for Time & Material

invoices, and what is the expected turnaround time and documentation

required for approval?

Answer 15:

T&M approval process is defined in EXHIBIT C.1, Section B.

Application of Compensation Methods; Payment process is defined in

VII. EXHIBIT 2 GENERAL SERVICE AGREEMENT, Section G.

Compensation..

Question 16: “Is there compensation provided for on-call availability?

Answer 16: Service provider is only compensated for time spent working on an

active service call.

Question 17: “What is the SLA for the repair time. Time frame?

Answer 17: Repair time shall be determined after response and assessment of the

task requirements.

Question 18: “Is there a mobilization fee, and if so, how will it be compensated?

Answer 18: Service provider may elect to include desired mobilization fee in the

Unit Price Schedule. All unit pricing is considered during evaluation of

proposals..

Question 19: “A.1 Section B requires the Service Provider to furnish all materials.

Please confirm materials will be reimbursed at actual cost plus the

markup percentages defined in Exhibit C.1, and that no separate

material pricing is required at proposal time.

Answer 19:

Materials will be reimbursed at actual cost plus markup percentages

defined in Exhibit C.2. However, if service provider finds it pertinent,

may include common or standard material pricing in the unit price

schedule..

QUESTIONS 20 – 35 are related to the Verification/Documentation/Testing of

Existing Fiber Scope.

Question 20: “What is approximate total route miles of the fiber backbone.”

Answer 20: The backbone is approximately 35 miles. Refer to Addendum No.1 for

more information.

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Question 21: “Will you provide an estimated count of the number of handholes,

manholes, vaults, and splice enclosures?”

Answer 21: This information is not available. This will be a goal of this project.

Question 22: “What is the total number of fiber strands to be tested?

Answer 22: This information is not available. This will be a goal of this project.

Question 23: “Are there known access challenges or traffic control requirements?

Answer 23: There are no known access challenges. Traffic control may be required

and shall be handled as a direct cost.

Question 24: “Will you provide a sample of the existing documentation (e.g., as-

builts, design drawings, splice records)?”

Answer 24:

These are part of Thornton’s network infrastructure and will be

provided to the awarded Service Provider. Thornton deems

information in documents contained in addendum No.1 sufficient to

complete a proposal for this project.

Question 25: “The acceptance criteria require "100% strand-level verification of

backbone fibers" and "Minimum 98% OTDR trace completeness.

Does "100% verification" apply to both active and dark fibers?"

Answer 25: Yes.

Question 26: “How should physically inaccessible fibers or spans be documented to

be excluded from the 98% OTDR requirement?”

Answer 26: Properly document inaccessible fibers with photos, test result of

adjacent strands and other relevant information as evidence.

Question 27: “Will manhole access be required?”

Answer 27: Yes.

Question 28: “Are any splice points aerial??

Answer 28: There are no known aerial splice points.

Question 29: “What are the types of existing splice enclosures?”

Answer 29: This information is not available. This will be a goal of this project

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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