Project Information

Bid Title

Comprehensive Municipal Code Audit & Chapter-by-Chapter Update – Planning Services

Issuing Agency

City of Webster Groves

Location

Missouri

Published Date

Jan 8, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Comprehensive Municipal Code Audit & Chapter-by-Chapter Update – Planning Services
Category:	Services
Status:	Open

Description: The City of Webster Groves seeks submittals from firms specializing in comprehensive audits and updates of municipal codes related to land use, development, and quality of life. The selected consultant will perform a comprehensive, chapter-by-chapter review and modernization of the City’s development-related codes, including zoning, subdivision, signs, stormwater, preservation, and related administrative provisions. The work shall ensure internal consistency and alignment with the City’s adopted plans and policies, including the Comprehensive Plan, Stormwater Management Plan, Bicycle and Pedestrian Master Plan, Sustainability Plan, and other relevant documents. Selection will be based on demonstrated qualifications, experience, technical approach, and project team capacity. Publication Date/Time: 1/8/2026 8:00 AM Closing Date/Time: 2/10/2026 10:00 AM Submittal Information: wagnerj@webstergrovesmo.gov Pre-bid Meeting: Jan 15 at 1pm City Hall/Teams Contact Person: John Wagner, Director of Planning & Development wagnerj@webstergrovesmo.gov Questions regarding this solicitation must be submitted in writing by email, no later than 10:00 AM (CST) January 22, 2026. Qualifications: Firms should demonstrate experience in: • Municipal code audits and rewrites • Alignment and harmonization of development-related regulations with adopted comprehensive plans and other citywide policies • Public engagement and policy implementation • Use of digital codification platforms such as Municode or similar systems Special Requirements: Firms shall submit a single PDF containing the following information: A. Cover Letter - Briefly summarizing the firm’s interest in and understanding of the project. B. Firm Qualifications - Firm background, years in business, professional registrations, and experience providing similar services to public-sector clients. C. Project Team and Staffing - Identify key personnel, roles, and relevant experience. D. Relevant Project Experience - Provide up to three (3) examples of similar municipal code, zoning, land development, or planning projects completed for public-sector clients. Each example should include: • Client name and jurisdiction • Brief description of the project scope and objectives • Services provided by the firm • Year(s) completed • Identification of the project manager or principal-in-charge • Confirmation of whether the originally agreed-upon project timeline was met; if not, provide an explanation for delays. E. Technical Approach - Describe the firm’s proposed approach, methodology, and anticipated work phases. F. Detailed Fee Submittal (by Phase), Including Reimbursable Expenses - Provide an itemized fee submittal by project phase, including labor, materials, and other costs. Include: • Phase-Based Fees – Costs for major project phases (e.g., kickoff, code audit, alignment with plans, draft updates, public engagement, final codification) • Personnel and Rates – List key personnel, roles, hourly rates, subcontractors if applicable, and estimated hours by phase • Reimbursable Expenses – Identify costs (e.g., printing, travel, materials) and provide a not-to-exceed total • Total Project Cost – Include assumptions informing the submittal Note: The City will negotiate final fees with the top-ranked firm; clarity and transparency of the cost structure are required. G. Availability - General availability and anticipated ability to meet the City’s desired timeline. Miscellaneous: The City will receive submittals, no later than 10:00 AM (CST) February 10, 2026, online at wagnerj@webstergrovesmo.gov. Submittals shall be submitted as a single PDF file of less than 25 MB. Late submissions will not be considered. Related Documents: Solicitation for Professional Services for a Comprehensive Municipal Code Audit Chapter-by-Chapter Update - Planning Services Attachment A - Fee Proposal Form Comprehensive Municipal Code Audit and Chapter-by-Chapter Update

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Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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