Project Information

Bid Title

RFQ 2026-003 Consulting Services Child Nutrition

Issuing Agency

Santa Maria Independent School District

Location

Texas

Published Date

Apr 21, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 2026-003 Consulting Services Child Nutrition Due Date: May 4, 2026

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Santa Maria Independent School District

Request for Qualifications

Consulting Services – Child Nutrition

RFQ#2026-003

Issue Date: April 20, 2026

Submission Due Date: May 4, 2026

The Santa Maria Independent School District is accepting proposals as specified in this

document. Sealed proposals will be received until 2:00pm CST on Monday M a y 4 th, 2026

at the Santa Maria ISD Administration Offices located at 11119 Military Road, Santa Maria,

Texas 78592.

Any questions or requests for additional information related to the specifications of the proposal

should be directed to Amanda L. Najar, Business Manager at (956) 565-6308 or

amandanajar@smisd.net.

RFQ#2026-003

INTENT TO BID

Fax or email, this page only, if solicitation was not faxed or e-mailed directly to your company. All other solicitation

documents must be enclosed in a sealed envelope and mailed to the Purchasing Department.

This page is required if solicitation was downloaded without receiving an invitation by the District.

Please complete and email the purchasing coordinator or FAX: 956-565-0598 immediately in order to be added to the

vendor list and receive addendum or updates regarding this solicitation. It is the intent of the Business Office to ensure

that all interested vendors receive addendum's or updates, but it will be the vendor’s responsibility to check the Business

Office site periodically. If there are addendum's posted on the site and your company has not been notified by fax or e-

mail, it will be the vendor’s responsibility to download from Purchasing site and make sure to include with their packet.

The Santa Maria ISD Webpage at https://www.smisd.net/departments/business-finance/purchasing

Amanda L. Najar

Business Manager

amandanajar@smisd.net

PHONE: 956-565-6308

FAX: 956-565-0598

NAME:

TITLE:

STREET ADDRESS:

STREET ADDRESS 2:

CITY:

STATE:

ZIP CODE:

WORK PHONE:

FAX:

EMAIL:

WEBSITE:

BACKGROUND: Santa Maria ISD is comprised of 3 schools – Tony Gonzalez Elementary

School, Santa Maria Middle School and Santa Maria High School. The District has 3 cafeterias –

Tony Gonzalez Elementary School, servicing Pre-K – 5th, Santa Maria Middle School, servicing

6th – 8th, and Santa Maria High School, servicing 9th - 12th. Total enrollment for the district is

approximately 490 with the following student allocation estimates:

TG Elementary School (PreK-5th) – 216

Santa Maria Middle School (6th-8th) – 103

Santa Maria Early College High School (9th-12th) - 171

PROPOSAL & SCOPE: Each participating firm shall submit a written proposal, detailing

the manner in which consulting services will be provided and the objectives set forth in this RFQ

shall be achieved.

SITE VISITS & PRE-PROPOSAL CONFERENCE: There will be no scheduled pre-proposal

conference held.

PROPOSAL ACCEPTANCE & CONTRACT AWARD: Santa Maria ISD reserves the right to

accept or reject any and/or all proposals. The District may reject any proposal not accompanied

by data required by the RFQ. Conditional proposals will not be accepted.

Award shall be made to the firm with the most advantageous proposal when taking into

consideration the evaluation factors set forth in the sections that follow and including the

overall long-term value to the District. There is no obligation on the part of the District to award

a contract. Any contract awarded will be awarded to a single firm.

FEES & OPERATING COST: Fees will be considered a part of overall operating cost.

Operating cost will be viewed as one of a number of component determinants of overall best

value and will be considered in accordance with the criteria established herein.

ADDENDA: Any changes or revisions to this RFQ will be issued by Santa Maria ISD to all

firms on record and will be posted on the District’s website. Each firm is responsible for

incorporating all the latest addendums into their proposal.

OPEN COMPETITION: Santa Maria ISD encourages free and open competition.

Specifications and proposal terms and conditions are designed to meet this objective, consistent

with the necessity to satisfy the needs of the District.

NON-COLLUSION: Submission of a proposal guarantees that the proposal has been

prepared without collusion with other firms and without effort to preclude the District from

obtaining the best possible competitive value. The firm certifies that neither its officers nor its

employees have bribed or attempted to bribe or influence in any improper manner any officer,

employee or agent of the District, and that the firm has disclosed any known beneficial

relationship between a District official and the firm.

WITHDRAWAL OR MODIFICATION: Any proposal may be withdrawn in writing prior to

the submission deadline. Any proposal not withdrawn prior to the submission deadline shall

constitute an irrevocable offer, for a period of 90 days, to provide the goods and/or services set

forth in the attached specifications, or until a selection has been made by the District. A proposal

may not be withdrawn or modified following the Submission Deadline.

ERRORS: Santa Maria ISD is not liable for any errors or misinterpretations made in responding

to this RFQ.

INSPECTION OF FACILITIES: It is the responsibility of each firm to become fully informed as

to the nature and extent of the work required and its relation to any other condition,

including possible interference from academic or other activities.

INQUIRIES & INTERPRETATIONS: If proposer for proposed work is in doubt as to the

true meaning or intent of the RFQ, proposer must submit a written request for interpretation

by no later than April 22, 2026 directed to:

Santa Maria ISD

Attn: Amanda L. Najar

11119 Military Road, Santa Maria, TX 78592

amandanajar@smisd.net

The District will attempt to provide adequate clarification to specific questions directly to the firm

submitting the question. All interpretations or clarifications considered necessary by the District

in response to a proposer’s request will be issued by written Addenda.

Oral and other interpretations or clarifications will be without legal effect. Only questions

answered by formal written Addenda will be binding.

The District is not liable for increased cost or other consequence resulting from the acceptance

of verbal direction by a participating firm.

EVALUATION OF PROPOSALS: Pursuant to Section 44.031 of the Texas Education Code,

the District will evaluate various factors to determine which company or individual to contract

with, to include, but not limited to the following:

□ the contract price;

□ the reputation of the Contractor and of the Contractor’s goods or services

□ the quality of the Contractor’s goods and services

□ the extent to which the goods or services meet the District’s needs

□ the Contractor’s past relationship with the District

□ the impact on the ability of the District to comply with laws and rules relating to

historically underutilized businesses

□ the total long-term cost to the District to acquire the Contractor’s goods or services;

□ whether the Contractor or the vendor's ultimate parent company or majority owner:

(A) has its principal place of business in this state; or

(B) employs at least 500 persons in this state; and

□ assessment of the firm’s experience and expertise

□ assessment of the firm’s assigned personnel’s experience and expertise

□ completeness of submitted proposal

SELECTION: It should be noted that a low proposal will not necessarily be selected. The

District will use these criteria to award in the best interest of the District. The District reserves

the right to reject any or all proposals or any part of any proposal. Selection shall be made of

one firm deemed to be fully qualified and best suited among those submitting proposals on the

basis of the evaluation factors identified above. As stated herein, the District may cancel this

RFQ, reject proposals or any portions thereof at any time prior to an award, and is not required

to furnish a statement of the reason why a particular proposal was not deemed to be the most

advantageous. Should the District determine (at its sole discretion) that only one firm is fully

qualified, or that one firm is clearly more suitable than the others under consideration, a contract

may be awarded to that firm.

NEGOTIATIONS: Final negotiations may be conducted with the selected firm in order to

insure the best overall program design and to achieve the best business arrangement for the

parties.

AMERICANS WITH DISABILITIES ACT: If special accommodations are needed in order to

attend meetings or to accomplish building site visits, please contact the District at least one (1)

week prior to the event to insure such accommodations.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 624410Child Day Care Services

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