Project Information

Bid Title

Emergency Notification System

Issuing Agency

Orangeburg County

Location

South Carolina

Published Date

Feb 26, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

FY26-0311

Original Source

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Project Description

Bid Number:	FY26-0311
Bid Title:	Emergency Notification System
Category:	Orangeburg County Bid Opportunities
Status:	Open

Publication Date/Time: 2/25/2026 8:00 AM Closing Date/Time: 3/11/2026 2:00 PM Submittal Information: Electronic or In-Person Bid Opening Information: Will not be publicly opened. Related Documents: Bid Document FY26-0311 Emergency Notification System

Attachment Preview

Request for Proposal No:

Request for Proposal Title:

TITLE AND SUMMARY

FY26-0311

Emergency Notification System

Request for Proposal Published:

02/25/2026 http://www.orangeburgcounty.org/

02/25/2026 BidNet Direct

02/25/2026 Bulletin Board, Basement, Purchasing

Invitation Composition:

Invitation Amendments:

Contracting Entity:

Procurement Coordinator:

Request for Proposal (FY26-0311) - is composed of the following:

• Title and Summary pages

• Code Articles 1 through 7

• Scope of Work

• Certification of No Exceptions

• Certification of Preference(s)

• Addendum Acknowledgement

• Bidder Qualifications and Information

• Evaluation Criteria

If any, will be published/posted on the following:

http://www.orangeburgcounty.org/

Bulletin boards located in/on:

Basement Floor, Procurement Office

Orangeburg County, South Carolina (“Owner”)

A political subdivision of the State of South Carolina

Jamie McClary, Procurement Director

Orangeburg County Procurement Office

1437 Amelia St. (“Administrative Center”)

Orangeburg SC 29115

(803) 533-6121 Office Phone Number

(803) 535-2307 Office Fax Number

jmcclary@orangeburgcounty.org

Request for Proposal – FY26-0311

Page 1

PRE-SUBMISSION OF QUALIFICATIONS

• Requirements:

• None

• Questions:

• Submission Composition:

• Submission Deadline:

• Submission Location:

• Opening Time:

• Opening Location:

If bidders have questions, same shall be directed to the

Procurement Director

• Mode of Communication via e-mail only

• No later than Wednesday, March 4, 2026

Each submitted proposer is required to be composed of

the following, including fully completed and executed

forms:

• One Digital and One Hard Copy

• Code and Articles Acknowledgment

• Proposal Bid Sheet (Bidder’s Quote)

• Addendum Acknowledgment

• Bidder’s Certification of Qualifications and

Information

• Certification of No Exceptions

• Certification of Preference(s)

Wednesday, March 11, 2026, at 2:00pm

Procurement Office, 3rd Floor, Finance Dept.

1437 Amelia Street, Orangeburg, S.C.

Wednesday, March 11, 2026, at 2:05pm

Procurement Office, 3rd Floor, Finance Dept.

1437 Amelia Street, Orangeburg, S.C.

Submissions Will Not be Publicly Opened

Request for Proposal – FY26-0311

Page 2

PLEASE RETURN FORM WITH PROPOSAL

CODE AND ARTICLES

INCORPORATION BY REFERENCE

Articles 1 through 7 of the Code are incorporated by reference as if set forth verbatim in

the attached bid document, including the use of security and bonds, required and

forbidden contract terms, etc. As stated in the Code, by submitting a proposal, the vendor

agrees that the Code governs this procurement from solicitation through completion of

the resulting contract, including disputes, if any. ACCESS TO CODE. For 24/7 access

to the Orangeburg County Procurement Code which governs this procurement, please

visit https://www.orangeburgcounty.org/244/Procurement. In addition, a copy of the

Code is available for review without charge at the Office of the Procurement Director. If

neither of those options meets your needs, a hard copy of the Code is also available for

purchase at the Office of the Procurement Director. Failure to be familiar with the code

does not absolve the submittal entity from compliance with the code. And will disqualify

that entity if found in violation of the code.

METHOD OF SOURCE SELECTION

The source selection method applicable to this procurement is Competitive Sealed

Proposals, §5-301 of the Code.

The undersigned bidder understands and agrees to be bound to the Code in all matter

arising from the attached bid document.

______________________________________________________

Printed Bidder’s Name

______________________________________________________

Signature of Bidder’s Authorized Agent

______________________________________________________

Printed Name of Bidder’s Authorized Agent

______________________________________________________

Title of Bidder’s Authorized Agent

Request for Proposal – FY26-0311

Page 3

SCOPE OF WORK & SERVICE LOCATION

The System will utilize the latest technology standards in the emergency notification industry

as a minimum standard. Individual respondents may note enhancements beyond these

minimum standards as available at the deployment of the technology. We request that the

selected vendor be able to provide a system that is Web based, provides for a secure login

from any hand held device with at least two factor authentication, (i.e., Smart Phones, I

Phones, I Pads, Laptops, Desktops, etc.) for operation of the system. The system should be

able to place at minimum 100,000 telephone calls and 100,000 SMS SMPP text messages an

hour. The system will be able to utilize a preset notification priority during emergency

notifications. The system must be able to utilize notification thru several different formats

such as texting, email, landline telephone, cellular telephone network, VOIP, and social

networks. The system must meet all federal, state and local requirements for IPAWS and EAS

integration for county keys. The system will be able to provide non-fee subscription sign up

service for those with cellular phones and other Smart devices who can subscribe to the

system on a web site or app provided by the vendor. The vendor will provide a separate portal

for Emergency Responders to register. The system will be hosted and housed by the vendor at

secure locations for security and data integrity purposes. The County will own all data

collected at all times and data will be provided to the county upon termination or conclusion

of the agreement. The system must provide unlimited users and unlimited groups for

registrants to join. The vendor will be able to provide a turn-key solution of installation of the

system, development of the database, usage of the developed base map layers of the County

of Orangeburg utilizing ESRI file formats. Training will be provided for users of the systems

administrative functions, maintenance of the database, input, initiating a notification, all

available functions and uses of the system. IPAWS training and test shall be at no additional

charge. Failure to comply with Federal IPAWS security requirements of the system shall be the

responsibility of the vendor. Vendor must provide a time line for time of award to the time of

activation of the system with a functional notification database for landline, voip, available

cellular database from applicable market areas and usage of the GIS developed map for

geographic location selection. The system should be quoted for a one-year contract with up to

five-year extensions. All software enhancements or upgrades to the system quoted in the RFP

should be included at no charge to the county for the life of the agreement. The system

should be designed with applicable backup systems to insure continuity of operation during

disasters or emergency situations and maintenance episodes. The system should require no

resident software on any county equipment other than login device.

Request for Proposal – FY26-0311

Page 4

PLEASE RETURN FORM WITH PROPOSAL

CERTIFICATION OF NO EXCEPTIONS

The Code requires bidders to give written notice with a submission if bidder will not accept a term

of the Request for Proposal and the incorporated Code as a contract term. See Code §5304. In

connection with that requirement, a bidder must complete this certification and include it in its

submission. Bidder certifies the following regarding its bid:

1. Bidder AGREES to all the terms of the Invitation to Bid (including the

incorporated Code terms) and takes NO EXCEPTIONS:

____ Yes ____ No

2. Bidder does NOT AGREE to all the terms of the Invitation to Bid,

(Including the incorporated Code terms), and a COMPLETE LIST OF

BIDDER’S EXCEPTIONS to same are listed and described below:

____ Yes ____ No

IDENTIFICATION OF EXCEPTED BIDDER’S

TERM

DESCRIPTION OF BIDDER’S SUBSTITUTED TERM BIDDER’S INITIALS

Exception 1: _______ _________________________________

________

Exception 2: _______ _________________________________

________

Exception 3: _______ _________________________________

________

Exception 4: _______ _________________________________

________

The undersigned bidder hereby certifies that the above-listed exceptions comprise the only

exceptions bidder has to the attached bid documentation (including the incorporated Code terms).

The undersigned bidder understands and agrees that if it is the successful bidder, its attempt to

claim any exceptions other than those listed above, shall result in the County having the right to

claim the bid security bond, retract the intent to award or award, award to another bidder, and

suspend and/or debar the bidder.

______________________________________________________

Printed Bidder’s Name

_____________________________________________________ ____________________

Signature of Bidder’s Authorized Agent

Date of Signature

______________________________________________________

Printed Name of Bidder’s Authorized Agent

______________________________________________________

Request for Proposal – FY26-0311

Page 5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334290Other Communications Equipment Manufacturing
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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