Project Information

Bid Title

Fiber Optic Network Master Plan Professional Services

Issuing Agency

City of Dublin

Location

California

Published Date

Nov 5, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Fiber Optic Network Master Plan Professional Services
Category:	City of Dublin Bid Postings
Status:	Open

Description: The City is currently undertaking several internal technology projects that have fiber optics components, and the Municipal Fiber Optic Master Plan should articulate a mission and vision that unifies these projects, both private and public, around its combined fiber optic networks. In addition, the plan should include specific recommendations for appropriate policies and funding mechanisms to enable it. The City of Dublin desires to solicit qualified proposals for a consultant team to lead the creation of a Fiber Optic Master Plan (FOMP) to guide the planning, design, construction, implementation, maintenance, regulation, and funding of its municipal fiber optic assets and related public broadband technologies in accordance with this Request for Proposals (RFP). Publication Date/Time: 11/5/2025 3:00 PM Closing Date/Time: 12/11/2025 4:00 PM Contact Person: Steve Windsor, CISO steve.windsor@dublin.ca.gov Related Documents: FINAL_City of Dublin Fiber RFP-RFQ

Attachment Preview

REQUEST FOR PROPOSALS

FIBER OPTIC NETWORK MASTER PLAN PROFESSIONAL

SERVICES

City of Dublin

Proposals must be received by: December 11, 2025

Steve Windsor, CISO

100 Civic Plaza

City of Dublin, CA 94568

Steve.windsor@dublin.ca.gov

Table of Contents

Overview

2

Schedule for RFP Process

3

Project Description/Scope of Services:

3

Task 1: Kick-Off Meeting & Project Management Plan

3

Task 2: Inventory of Existing Systems, Service Availability

4

Task 3: Needs Assessment & Goal Setting

5

Task 4: Conceptual Network Routes and Infrastructure Requirements

7

Task 5: Technical Specifications and Cost Estimation

7

Task 6: Governance, Ownership and Management Strategy Analysis

7

Task 7: Business Model and Financial Analysis

8

Task 8: Phased Implementation Plan

9

Task 9: Master Plan Compilation and Approval Process Support

9

Optional Tasks

9

Qualifications

9

RFP/RFQ Submittal Requirements

10

Attachment A: Standard Consulting Services Agreement

15

Attachment B: Conflict of Interest Statement

31

Attachment C: Public Contract Code

32

1

Request for Proposal

For

Professional Services to Prepare a Fiber Optic Master Plan

Overview

The City of Dublin desires to solicit qualified proposals for a consultant team to lead the creation of

a Fiber Optic Master Plan (FOMP) to guide the planning, design, construction, implementation,

maintenance, regulation, and funding of its municipal fiber optic assets and related public

broadband technologies in accordance with this Request for Proposals (RFP). Award resulting from

this RFP will be a fixed contract with a prospective initial term of February 3, 2026.

The City is currently undertaking several internal technology projects that have fiber optics

components, and the Municipal Fiber Optic Master Plan should articulate a mission and vision that

unifies these projects, both private and public, around its combined fiber optic networks. In addition,

the plan should include specific recommendations for appropriate policies and funding

mechanisms to enable it.

Proposers shall submit one electronic copy to:

Steve Windsor

CISO

100 Civic Plaza

Dublin, CA 94568

is@dublin.ca.gov

Electronic copies shall be submitted by emailed PDF.

1. The deadline to submit questions and receive feedback/answers about the proposal is

November 21, 2025, at 4:00 p.m. to the Office of the Information Systems Division via email

(is@dublin.ca.gov).

2. Deadline for submitting the proposal is December 11, 2025, at 4:00 p.m. to the Office of the

Information Systems Division via email (is@dublin.ca.gov).

3. The City will not pay for any costs incurred in preparation and submission of the proposals or

in anticipation of a contract. The format of submittals is at the discretion of the Proposer.

Each proposal shall be limited to a maximum of 20 pages, single-sided, using minimum 12-

point font size. Page limit excludes a table of contents, tabbed dividers, and resumes for

Consultant’s team.

2

4. Communication by telephone or in person will not be accepted. Attempts by or on behalf of

a prospective or existing vendor to contact or to influence any member of the selection

committee, any member of the City Council, or any employee on the City of Dublin regarding

the acceptance of a proposal may lead to elimination of that vendor from further

consideration.

Schedule for RFP Process

November 5, 2025

November 21, 2025

November 26, 2025

December 11, 2025

January 7 & 8, 2026

February 3, 2026

Request for Proposals issued by posting on the City website

Deadline to submit questions to City of Dublin

Addendum posted, if required

Proposals are due no later than 4:00 PM. Late submittals will not be

accepted.

Interview at least 3 firms

Consulting Services Agreement scheduled for approval by the Dublin

City Council.

(Tentative dates, subject to change)

Project Description/Scope of Services:

The City will engage a qualified, professional consultant (individuals, firms, or teams of firms) to

develop and prepare a FOMP that will be a detailed actionable document to guide the planning and

implementation of a municipal and public fiber optic network infrastructure and strategy. The

following outlines the scope of work. Each Task should culminate in a separate Technical

Memorandum. These memoranda shall be provided at a culmination of each task for review and

the final drafts will be combined to form the comprehensive Master Plan at the end of the project.

Bidders are encouraged to refine and augment this scope of work as necessary to achieve the goals

and objectives of this project.

Task 1: Kick-Off Meeting & Project Management Plan

The objective of this task is to meet with City staff to discuss project goals, objectives, and key

milestones. The consultant shall schedule a kick-off meeting to be held at City Hall. The consultant

shall prepare and transmit a draft Project Management Plan (PMP) prior to the meeting. The PMP will

include a schedule for all tasks and identify deliverables and progress reporting dates. The

consultant shall receive feedback on the draft PMP and submit a final PMP within 7 working days

following the kick-off meeting.

3

Task 2: Inventory of Existing Systems, Service Availability

The objective of this task is to review city assets, infrastructure, data and information required to

facilitate the preparation of an engineering study, network design, deployment cost model and

potential business model for a municipal fiber optic network. This task will involve the research and

evaluation of the current supply of municipal communication assets, products, capacity and

services in the City. The consultant will work with City Information Technology and Public Works staff

to collect independent information to assess the condition of the City’s existing fiber optic

infrastructure.

The consultant shall produce an inventory and assessment of infrastructure required to support

deployment of a municipal and public fiber optic network. This will include maps of current public

and private telecommunications municipal infrastructure from available data.

CITY OF DUBLIN

CURRENT FIBER AND COPPER CONDUIT SCHEMATIC MAP

SHEET OF

4

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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