Project Information

Bid Title

RFQ #2026-005 Landscaping Abatement

Issuing Agency

City of Moore

Location

Oklahoma

Published Date

Dec 16, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ #2026-005

Original Source

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Bid Documents

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Project Description

RFQ #2026-005 Landscaping Abatement

RFQ #2026-005 Specifications

rev. 12/16/25

Non-Collusion Affidavit

rev. 12/16/25

Attachment Preview

CITY OF MOORE

CONTRACT SPECIFICATIONS RFQ# 2026-005

LANDSCAPING ABATEMENT

MANDATORY PRE-QUAL MEETING: JANUARY 13, 2026, 9:00 AM

PRE-QUALIFICATION APPLICATION DUE JANUARY 20, 2026, 5:00 PM

I. DESCRIPTION OF REQUEST

The City of Moore desires to obtain qualified contractors to provide landscaping removal, planting, and

other clean-up services related to landscaping abatement on properties located within the City.

Contractors must agree to provide services in strict accordance with the terms and provisions of these

specifications and the other contract documents. The City reserves the right to reject any and all

contractors and to negotiate with any other contractor(s). The City reserves the right to contract with

one or more parties to perform identical services as deemed appropriate.

II. BACKGROUND INFORMATION

The City of Moore (Oklahoma) is a tax-exempt municipality that operates under the "home rule"

provisions of its Charter as provided for under Oklahoma law, using a City Council-Manager form of

government. Since the year 2000, the City of Moore has experienced tremendous growth of commercial,

industrial, and Planned Unit Developments, all of which are required to plant and maintain landscaping

as described in Part 12, Chapter 4, Article G of the City of Moore Land Development Code. However, over

the years, the required landscaping has died or been removed, leaving said properties in violation of the

Moore City Code.

The Moore City Council desires to use the City’s abatement authority to bring these properties into

compliance with City Code. Although an exact number of how many trees and/or shrubs will be removed

or planted is unknown at this time, the City estimates 300 trees and 600 shrubs may be required to be

planted and 100 trees and 200 shrubs may require removal and disposal.

The City, City Council, City Manager, and any other officer of the City, including the project officer

specifically listed, are together herein referred to as the "City". The contractor, sub-contractor, or other

agents or employees of the contractor, are together herein referred to as the "Contractor".

III. PURPOSE OF REQUEST

The City of Moore is requesting applications, including statements of qualifications from individuals, firms

or companies interested in being retained by the City to provide landscaping removal, planting, and

clean-up abatement services. The objective of the specifications is to obtain responses from which to

determine qualifications and thereby select the most appropriate respondent(s) based upon these

factors.

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IV. GENERAL

A. The services to be provided under these specifications will be accomplished in a prompt and timely

manner. All rules and regulations of the City under the contract will be strictly followed.

B. The Contractor shall at all times observe and comply with all Federal and State laws and all City

ordinances and regulations which in any manner affect the conduct of the work to be performed

pursuant to these specifications and in accordance with the terms of the contract.

C. The contract awarded as a result of these specifications will be effective from the date awarded for

one full year unless terminated by the City.

D. Contract may be renewed at the City’s sole option. If the City chooses to renew, the contractor will

be notified at least thirty (30) days prior to the end of the contractual period to renew the contract.

V. SERVICES TO BE FURNISHED

The specifications listed will outline the services to be provided in conjunction with the contractual

agreement extended under these specifications. Contractors are to furnish information to all aspects of

the specifications. The Contractor's response will be the means by which the City will evaluate and select

contractors. Exceptions to any terms, conditions or requirements specified herein must be minimal, and

there must exist good reason therefore. Any such exceptions must be clearly identified within a distinct

section of the Contractor's response. Otherwise, the City will consider that all items are in strict

compliance with these bid specifications.

A. Dead Landscaping Removal- The contractor shall provide all necessary work to remove all dead

and/or diseased trees and shrubs from identified properties. All dead and/or diseased landscaping

material shall be removed from the site and disposed of in an approved landfill. The City shall

determine what type of removal shall be acceptable for each site- i.e.-root ball, cutting the trunk,

and/or stump grinding. Immediately after removal, all holes must be filled in with dirt and compacted,

if applicable.

1. Price List for Tree Removal and Disposal:

a. 0-2” Caliper

$250.00

b. 2.1”-4” Caliper $325.00

c. 4.1”-6” Caliper $425.00

d. 6.1”-8” Caliper $850.00

e. 8” + Caliper

3 Quotes Required

B. Shrub and Tree Planting- The contractor shall provide all necessary materials, equipment and labor

to plant trees and shrubs on private property, including but not limited to site preparation, dirt

disposal, soil amendments, mulching and staking. All plant material shall be obtained from a

reputable nursery or tree farm in Central Oklahoma. All plantings shall conform to the planting details

found in Exhibit B.

1. Price List for Tree Planting:

a. Large/Medium Tree

b. Small Tree

c. Shrub

$600.00

$500.00

$275.00

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C. Tree/Shrub Selection- The approved tree and shrub plantings are listed below. No other tree or shrub

species shall be planted, except with permission from the City. The City shall make the determination

as to the type of tree(s) to be planted prior to the start of each abatement job.

1. Large/Medium Trees- All trees shall have a minimum 2” caliper or 6’ height minimum for

evergreens.

a. Loblolly Pine

b. Lacebark Elm

c. Chinese Pistache

d. Japanese Zelkova

e. Arizona Cypress

f. Golden Raintree

g. Red Maple ‘Autumn Blaze’

h. American Holly

2. Small Trees- All trees shall have a minimum 2” caliper or 6’ height minimum for evergreens.

a. Amur Maple

b. Eastern Redbud

c. Smoketree

d. Eastern Arborvitae

e. Canaerti Juniper

3. Shrubs- All shrubs shall be minimum of 5-7 gallons and reach a height of 3’ + tall at maturity.

a. Deciduous Holly

b. Crapemyrtle (tree form)

c. Chaste Tree

d. Heavenly Bamboo

e. Hollywood Juniper

D. Flower Bed Clean-up- The contractor shall provide all necessary materials and equipment to remove

dead plant materials, trash, weeds, unwanted grass, and replace appropriate shrubs and/or

landscaping materials, including but not limited to dirt disposal, soil amendments, weed barrier,

mulching and staking (if needed). All plantings shall conform to the planting detail found in Exhibit B.

1. Price List for Flower Bed Clean-up. The contractor shall be paid the following, to include all

site prep work, materials, and labor for cleanup, but not including plant materials:

a. Per Square-Foot $1.50

E. Additional Landscaping Abatement Regulations:

1. The City will reimburse all qualifying landfill charges.

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2. The contractor may request to use additional equipment to perform landscaping removal or

planting. If the contractor feels this is necessary they must obtain prior approval from the City.

The rates of any such equipment charges must be agreed upon in writing before any

equipment is used and additional charges assessed.

3. The City shall meet with the contractor prior to abatement to determine the scope of work.

The contractor shall not charge for meeting with City staff.

4. The City reserves the right to contract with other persons or firms for landscaping abatements

when deemed appropriate and/or necessary.

5. In the event that any abatement cost is estimated to exceed $5,000, the contractor shall

obtain written consent from the assigned City Staff and their immediate supervisor. If the

abatement cost is estimated to exceed $8,000 the contractor shall obtain written consent

from the assigned City Staff, their immediate supervisor, and the Community Development

Director or their designee.

6. Landscaping Abatements shall take place from October 15 through April 15, however the City

has the right to modify the planting periods as deemed appropriate.

F. Photographs- The contractor shall be required to take multiple digital photographs of each work area

before and after the work is preformed, and the photos shall be submitted with each bill for services

rendered. Photo submittals shall be provided on a USB drive or emailed to City Hall. Camera and

related costs are the responsibility of the contractor. No fee shall be paid to the contractor for the

required photos. If the minimum standards for photographs is not met, the City reserves the right to

withhold payment for the abatement at that location.

1. Minimum Standards for Photographs

a. All jobs shall have a picture from the middle of the street looking at the property to

obtain the full structure, yard, and address.

b. All jobs shall have “before and after” pictures that are clear enough to see the type

and amount of work performed.

c. All photos shall have the job address and date of abatement clearly indicated within

the picture on a white-erase board or other similar method. The sign shall be 17” tall

and 24” wide. The address and date shall be at least a minimum of 2 inches in height.

d. For landscaping removal jobs, the before photos shall clearly show each area of dead

and/or diseased landscaping to be removed in their original location. The after photo

shall be taken of the same areas as taken in the before pictures. Additionally, photos

shall be taken of each load of landscaping debris hauled away, along with the number

of the load.

G. Warranties. The contractor shall not be responsible for extending any warrantees or guarantees on

the survivability of the landscape material, provided however, any materials proved to be defective

(not by misuse or neglect) or installed incorrectly, may be required to be replaced. The decision of

whether materials are defective or installed incorrectly shall be the sole determination of the City.

VI. CONTRACT AWARD

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A. Contract shall be awarded to one or more qualified contractors. To be considered for an award of

contract, all materials in Exhibit A along with proof of insurance and workman’s comp

insurance must be submitted by January 20, 5:00 pm, Moore City Hall, 301 N. Broadway, Moore

73160, Attn: Purchasing Agent, to be considered.

B. Contractor and any sub-contractor that will be utilized shall have a minimum of 3-years of direct

experience in the planting and maintenance of trees and shrubs.

C. Failure to perform as specified and in accordance with the bid submitted, will constitute sufficient

grounds for cancellation of the Contract at the option of the City of Moore.

VII. CONTRACT PERIOD

This contract term is for one (1) year. At the end of said term, the City, at its option, may extend the

contract for one year intervals, but not exceeding three (3) extensions.

VIII. MANDATORY PRE-QUALIFICATION MEETING

A mandatory pre-qualification meeting will be conducted on January 13, 2026 at 9:00 am in the

Moore City Council Chambers at Moore City Hall, 301 N Broadway. Failure to attend this meeting will

result in bidder disqualification. The purpose of this mandatory meeting is to review contract

specifications and answer all questions related to the project. At the conclusion of this mandatory

meeting, no additional questions will be received by the City. If questions are raised during the

meeting that cannot be clearly answered by the City representatives, those questions and the correct

answers will be compiled and sent to meeting attendees via email if such e-mail address is submitted to

the City for such purpose.

IX. SPECIFICATIONS

A. General

1. Plant materials, plantings and other services must meet the general standards outlined in

the RFQ.

2. Exceptions to specifications should be listed on a separate page entitled “EXCEPTIONS TO

SPECIFICATIONS”.

3. Line Locates, Call OKIE: No land disturbance shall take place until a line locate request has

been submitted with CALL OKIE and all utilities have been marked. Pictures of the marked

lines are required to be submitted to the City prior to planting.

4. Contractor is responsible for repairing minor ruts, spills, irrigation lines, utility and/or other

damage caused by tree/shrub removal and/or planting . Repairs may include but are not

limited to sanding, grading, removing debris, seed/straw, etc. as directed by the City.

5. The exact locations of plantings are to be staked in the field in coordination with the City.

6. Plants shall be handled so that roots are protected at all times and if delivery is made in

open vehicles, the entire load shall be suitably covered.

B. Plant Removal

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Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562910Remediation Services

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