Project Information

Bid Title

Design Professional Services Adaptive Turf Field Cheshire Park

Issuing Agency

Town of Cheshire

Location

Connecticut

Published Date

Nov 7, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

2526-04

Original Source

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Bid Documents

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Project Description

Bid Number:	2526-04
Bid Title:	Design Professional Services Adaptive Turf Field Cheshire Park
Category:	Architectural / Engineering Services
Status:	Open

Description: The Town of Cheshire is accepting proposals from responsible qualified design professionals for architectural and engineering services associated with the establishment of an adaptive synthetic turf field at Cheshire Park. The Town will receive Proposals for DESIGN PROFESSIONAL SERVICES, ADAPTIVE TURF FIELD CHESHIRE PARK until 11:00 AM on December 12th, 2025 at the office of Cheshire Public Works Room 213, Cheshire Town Hall, 84 South Main Street, Cheshire, Connecticut 06410. At that time, proposals will be acknowledged in public. The documents comprising the Request for Proposals (“RFP”) may be obtained on the Town's website, www.cheshirect.gov under “Bids and RFPs”. The Town of Cheshire reserves the right to amend or terminate this Request for Proposal, accept all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal, and award the proposal to the firm that, in the Town's sole discretion and judgment, will be in the Town's best interests. Publication Date/Time: 11/7/2025 12:00 AM Closing Date/Time: 12/12/2025 11:00 AM Related Documents: RFP 2526-04 Engineering Services - Adaptive Turf Field Town of Cheshire

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TOWN OF CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS

DESIGN PROFESSIONAL SERVICES

ADAPTIVE TURF FIELD

CHESHIRE PARK

RFP #2526-04

November 7, 2025

LEGAL NOTICE

TOWN OF CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS

DESIGN PROFESSIONAL SERVICES

ADAPTIVE TURF FIELD

CHESHIRE PARK

RFP #2526-04

November 7, 2025

The Town of Cheshire is accepting proposals from responsible qualified design professionals for

architectural and engineering services associated with the establishment of an adaptive synthetic

turf field at Cheshire Park. The Town will receive Proposals for DESIGN PROFESSIONAL SERVICES,

ADAPTIVE TURF FIELD CHESHIRE PARK until 11:00 AM on December 12th, 2025 at the office of

Cheshire Public Works Room 213, Cheshire Town Hall, 84 South Main Street, Cheshire, Connecticut

06410. At that time, proposals will be acknowledged in public.

The documents comprising the Request for Proposals (“RFP”) may be obtained on the Town's

website, www.cheshirect.gov under “Bids and RFPs”.

The Town of Cheshire reserves the right to amend or terminate this Request for Proposal, accept all

or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies

in a proposal, and award the proposal to the firm that, in the Town's sole discretion and judgment,

will be in the Town's best interests.

DESIGN PROFESSIONAL SERVICES ADAPTIVE TURF FIELD CHESHIRE PARK

RFP #2526-04

REQUEST FOR PROPOSALS

Proposal Number: Proposal Issue Date: Date of Proposal Opening: Time of Proposal Opening:

RFP #2526-04

November 7, 2025 December 12, 2025

11:00 AM

Location of Proposal Opening:

Cheshire Town Hall, Room 207/209, 84 South Main Street - Cheshire, Connecticut 06410

The Town of Cheshire is accepting proposals from responsible qualified design professionals for

architectural and engineering services associated with the establishment of an adaptive synthetic

turf field at Cheshire Park. The successful proposer will provide all necessary architectural and

engineering services including but not limited to design development, schematic design, final

design/construction documents, permitting, budget estimation, bid assistance, construction

administration and grant administration services associated with this project.

One (1) original, one (1) copy, and one (1) electronic copy (on USB drive) of sealed proposals must

be received in the Cheshire Town Hall, Room 213 (Department of Public Works and Engineering),

84 South Main Street, Cheshire, CT 06410 by the date and time noted above. The Town of Cheshire

(the “Town”) will not accept submissions by e-mail or fax. The Town will reject proposals received

after the date and time noted above.

The documents comprising the Request for Proposals (“RFP”) may be obtained on the Town's

website, www.cheshirect.gov under “Bids and RFPs”. Each proposer is responsible for checking the

Town’s website to determine if the Town has issued any addenda and, if so, to complete its

proposal in accordance with the RFP as modified by the addenda.

Proposals must be held firm and cannot be withdrawn for sixty (60) calendar days after the opening

date.

The Town of Cheshire reserves the right to amend or terminate this Request for Proposal, accept all

or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies

in a proposal, and award the proposal to the firm that, in the Town's sole discretion and judgment,

will be in the Town's best interests. Consideration will be given to such matters as demonstrated

expertise and experience in providing engineering services to Connecticut municipalities, integrity,

compliance with applicable laws, strong record of past performance, qualifications and experience

of the professional proposed to provide services to the Town, and financial and technical resources.

TOWN OF CHESHIRE - CONNECTICUT

DESIGN PROFESSIONAL SERVICES ADAPTIVE TURF FIELD CHESHIRE PARK

RFP #2526-04

STANDARD INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

The Town of Cheshire (the “Town”) is soliciting sealed proposals for:

RFP #2526-04 DESIGN PROFESSIONAL SERVICES:ADAPTIVE TURF FIELD CHESHIRE PARK

This RFP is not a contract offer, and no contract will exist unless and until a written contract is signed

by the Town and the successful proposer.

Interested parties should submit a proposal in accordance with the requirements and directions

contained in this RFP. Proposers are prohibited from contacting any Town employee, officer or

official concerning this RFP, except as set forth in Section 7, below. A proposer’s failure to comply

with this requirement may result in disqualification.

If there are any conflicts between the provisions of these Standard Instructions to Proposers and

any other documents comprising this RFP, these Standard Instructions to Proposers shall prevail.

2. OBTAINING THE RFP

All documents that are a part of this Request for Proposal may be obtained on the Town’s website,

www.cheshirect.gov, under “Bids and RFPs.”

3. RIGHT TO AMEND OR TERMINATE THE RFP OR CONTRACT

The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend or

terminate this RFP if the Town determines it is in the Town’s best interest. Any such action shall be

affected by a posting on the Town’s website, http://www.cheshirect.gov/, under “Bids and RFPs.”

Each proposer is responsible for checking the Town’s website to determine if the Town has issued

any addenda and, if so, to complete its proposal in accordance with the RFP as modified by the

addenda.

4. PRE-PROPOSAL CONFERENCE

Pre-Proposal

Conference:

☐ YES

☒ NO

Mandatory:

☐ YES*

☒ NO

*Any proposer who intends to submit a proposal in response to this solicitation must have its designated

representative attend the mandatory pre-proposal conference. Representatives must register at the pre-

proposal conference and disclose the identity of the firm they represent. Because attendance at the pre-

proposal conference is mandatory, a proposer’s failure to attend and register at the pre-proposal

conference shall result in disqualification of the proposal as non-responsive to the solicitation.

Date

Time

Location

N/A

N/A

N/A

TOWN OF CHESHIRE - CONNECTICUT

DESIGN PROFESSIONAL SERVICES ADAPTIVE TURF FIELD CHESHIRE PARK

RFP #2526-04

5. KEY DATES

The tentative schedule associated with this RFP will be as follows:

RFP Issue Date

Pre-Proposal Site Visit

Deadline for Proposer’s

Questions

Final Addenda posting

Proposal Opening

Preliminary Notice of Award*

Contract Execution*

November 7, 2025

N/A

Seven (7) business days before proposal opening

(See Section 7)

Four (4) calendar days prior to proposal opening

(See Section 7)

December 12, 2025

11:00 AM

TBD

TBD

*The Preliminary Notice of Award and Contract Execution dates shown above are

anticipated, not certain, dates. It is the intent of the Town to make an award as soon

as feasible to begin services.

6. PROPOSAL SUBMISSION INSTRUCTIONS

Proposals must be received in the Cheshire Town Hall, Department of Public Works and

Engineering, Room 213, 84 South Main Street, Cheshire, CT 06410 prior to the date and time the

proposals are scheduled to be publicly acknowledged. Postmarks prior to the opening date and time

do NOT satisfy this condition. The Town will not accept submissions by e-mail or fax. Proposers are

solely responsible for ensuring timely delivery. The Town will NOT accept late proposals.

One (1) original, one (1) copy, and one (1) electronic copy (on USB drive) of all proposal documents

must be submitted in sealed, opaque envelopes clearly labeled with the proposer’s name, the

proposer’s address, the words "PROPOSAL DOCUMENTS,” and the Proposal Title, Proposal

Number and Proposal Opening Date. The Town may decline to accept proposals submitted in

unmarked envelopes that the Town opens in its normal course of business. The Town may, but shall

not be required to, return such proposal documents and inform the proposer that the proposal

documents may be resubmitted in a sealed envelope properly marked as described above.

Proposal prices must be submitted on the Proposal Form included in this RFP. All blank spaces for

proposal prices must be completed in ink or be typewritten; proposal prices must be stated in both

words and figures. The person signing the Proposal Form must initial any errors, alterations or

corrections on that form. Ditto marks or words such as “SAME” shall not be used in the Proposal

Form.

Proposals may be withdrawn personally or in writing provided that the Town receives the

withdrawal prior to the time and date the proposals are scheduled to be received. Proposals are

considered valid, and may not be withdrawn, cancelled or modified, for sixty (60) days after the

opening date, to give the Town sufficient time to review the proposals, investigate the proposers’

TOWN OF CHESHIRE - CONNECTICUT

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561730Landscaping Services

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