Project Information

Bid Title

H112--FIRE SPRINKLER PM&R SERVICES Robert J Dole VA Medical Center

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

Kansas

Published Date

Aug 5, 2026

Closing Date

Aug 14, 2026

Government Level

Federal

Status

Closed

Ref. #

36C25526Q0581

Original Source

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Bid Documents

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Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Project Description

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H112--FIRE SPRINKLER PM&R SERVICES Robert J Dole VA Medical Center

Active

Contract Opportunity

Notice ID

36C25526Q0581

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

255-NETWORK CONTRACT OFFICE 15 (36C255)

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General Information

• Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
• Original Published Date: Aug 05, 2026 01:37 pm CDT
• Original Date Offers Due: Aug 14, 2026 11:00 am CDT
• Inactive Policy: Manual
• Original Inactive Date: Sep 13, 2026
• Initiative:
  • None

Classification

• Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
• Product Service Code: H112 - QUALITY CONTROL- FIRE CONTROL EQUIPMENT
• NAICS Code:
  • 541990 - All Other Professional, Scientific, and Technical Services
• Place of Performance:
  Department of Veterans Affairs Robert J Dole VA Medical Center Wichita , KS 67218-1607
  USA

Description

Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 effective date 03/13/2026.

This solicitation is set-aside for: SDVOSB/VOSB

The associated North American Industrial Classification System (NAICS) code for this procurement is 541990, with a small business size standard of $19,500,000.00 annual revenue. The FSC/PSC is H112.

The Robert J. Dole VA Medical Center, Wichita, Kansas, 67218-1607 is seeking to purchase Fire Safety Water Sprinkler PM&R Services.

All interested companies must provide quotations for the following:

Supplies/Services (5-year Firm Fixed Priced IDIQ with Ordering Periods)
See Performance Work Statement

The IDIQ contract period of performance is 09/01/2026 through 08/31/2031
Place of Performance/Place of Delivery
Address:
Robert J. Dole VA Medical Center
5500 E. Kellogg Avenue
Wichita, KS
Postal Code:
67218-1607
Country:
UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation:

Submission of Offers/Quotations
Offers/Quotations must be received on or before the date of 08/14/2026 at 11:00 Central Time. Offers/Quotations received after the due date and time may not be considered.
The Offeror s quote must be submitted electronically by the date and time indicated in the solicitation to the email address at Gregory.McMillan@va.govÂ
WARNING: Please do not wait until the last minute to submit your quote! Late quotes may not be accepted for evaluation. To avoid submission of late quotes, we recommend the transmission of your quote files 24 hours prior to the required due date and time. Please be advised that timeliness is determined by the date and time an Offeror s quote is received by the Government; not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission.
Period for Acceptance of Offers
The Offeror agrees to hold the prices in its Offer/Quotation firm for no less than 90 calendar days from the date specified for receipt of Offers/Quotations.
Technical Questions
Questions of a technical nature must be submitted electronically, via email, to Gregory.McMillan@va.gov no later than 08/10/2026 (CDT). Response to questions will be posted on 08/12/2026; with Quotes due on 08/14/2026. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation.
Amendments
Amendments to this solicitation will be posted to the designated Government Point of Entry (GPE), referencing the solicitation number. Amendments will NOT be individually distributed. Failure to acknowledge an amendment may result in your Offer/Quotation being considered nonresponsive.


Offeror s Quote must be submitted in accordance to the following instructions:
Solicitation number
Date submitted
Offeror s name, address, and telephone number
CAGE code, Federal TIN, and SAM UEI
Period for acceptance of offer: quote is valid 90 Days after date of offer
State with supporting rationale any unique terms or conditions and/or requests to deviate from standard solicitation.

Offers will submit the following:

Factor I - Technical Capability:
1. Offeror must provide a technical capability statement which addresses the following:
Plan of Approach to provide Fire Safety Water Sprinkler PM&R Services.
Past Government Contract Experience (Contract and Point of Contact information) within last 2 years
Industry Certification(s)

Factor II Price Schedule:

1. The offerors must provide a Price Schedule, submitted with Factor I, to include price for this Factor, (with Price) must include a price for each CLIN quoted in Factor I along with the Grand Total of all CLIN(s). Contractors must complete and submit a Price Schedule (with Price). The unit price must be rounded to the penny.
Contractor payments will be made after completion and Government acceptance of objectives/deliverables in arrears. Failure to comply with the instructions will render the quote non-responsive.

2. There is a relationship between the Solicitation s Instructions to Offerors and Evaluation Criteria. Your attention is directed to the functional relationship between Instructions to Offerors and Evaluation Criteria of this solicitation. The Instructions to Offerors provides information for the purpose of organizing the quote and is not intended to be all-inclusive. The Evaluation Criteria describes the evaluation factors for award, to include the evaluation procedures for the Technical Capability acceptability and the ranking of the Price Schedule quote. Quotes that do not contain the information required, risk rejection and considered non-responsive. The Government may reject any or all quotes if such action is in the public s best interest. The Contracting Officer (CO) may issue a contract to other than the offeror with the lowest priced quotation.

3. The quote must be clear concise and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors must assume that (1) the Government has no prior knowledge of their facilities and experience and (2) the Government will base the evaluation on the information presented in the Offeror s quote.

4. Prices will become fixed prices on the contract

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate.

The following price and other factors must be used to evaluate quotations:

Technical Capability

Subfactor 1: Plan of Approach

Subfactor 2: Past experience within last 2 years of providing Fire Safety Water Sprinkler PM&R Services IAW the Performance Work Statement.

Price Schedule

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in RFO Part 12. where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides more benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.

The evaluation will consider the following:

Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to Offerors section of the solicitation.

Price Schedule: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.

Provides more benefit/value to the Government other than the stated minimum requirement.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, must result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

RFO FAR 52.212-3 is RESERVED and replaced with: Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

RFO 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (April 20, 2026)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offerors must list exception(s) and rationale for the exception(s), if any.

Submission of your response must be received not later than 11:00 a.m. CDT on 08/14/2026 at email Gregory.McMillan@va.gov

Late submissions must be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact
Contract Specialist/Officer:
Greg McMillan Sr.
email: Gregory.McMillan@va.gov
phone: 913-758-919

Attachments/Links

Contact Information

Contracting Office Address

• VA MEDICAL CENTER 4101 SOUTH 4TH STREET
• LEAVENWORTH , KS 66048
• USA

Primary Point of Contact

• Greg McMillan Sr.
• Gregory.McMillan@va.gov
• Phone Number 913-758-9919

Secondary Point of Contact

History

• Aug 05, 2026 01:37 pm CDTCombined Synopsis/Solicitation (Original)

Commodity Codes

• FSC HQuality Control, Testing, and Inspection Services

• NAICS 541990All Other Professional, Scientific, and Technical Services

Related bids

Aug 5, 2026

[Combined Synopsis/Solicitation (Original)] H112--FIRE SPRINKLER PM&R SERVICES Robert J Dole VA Medical Center

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