Project Information

Bid Title

On-Call Plumbing Services

Issuing Agency

Roanoke City Public Schools

Location

Virginia

Published Date

Feb 16, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 3192

Original Source

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Bid Documents

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Project Description

Document Number	Documents	Due Date
RFP 3192	On-Call Plumbing Services Pre-Proposal Attendees Addendum #1	February 24, 2026

Attachment Preview

Purchasing Department

P. O. Box 13145 • Roanoke, VA 24031

(540) 853-1348 • Fax (540) 853-2836

February 4, 2026

REQUEST FOR PROPOSAL

RFP 3192

Notice is hereby given of the intention of the School Board for the City of Roanoke, Virginia (“Owner”), to

contract for:

ON-CALL PLUMBING SERVICES

Proposal Submission Requirements:

Proposals must be received by the Due Date and Time at bids.purchasing@rcps.info.

Due Date and Time: February 24, 2026; 3:00 P.M.

Announcement of Award: Upon the award or the announcement of the decision to award a contract

as a result of this Request for Proposal (“RFP”), the Director of Purchasing will publicly post such notice on the

Roanoke City Public Schools’ website (https://www.rcps.info/departments/fiscal-services/purchasing) (Click

on “Recent Awards”) for a minimum 10-day period.

ROANOKE CITY SCHOOL BOARD

Eric Thornton

Purchasing Director

******************************************************************************************

Electronic Invitation to Bid/RFP Retrieval Instructions: Full copies of Requests for Proposals, Bids, and

Addenda must be retrieved over the Internet at the following address:

https://www.rcps.info/departments/fiscal-services/purchasing.

Click on “Current Opportunities”

******************************************************************************************

This Public Body does not discriminate against Faith-Based Organizations

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TABLE OF CONTENTS

REQUEST FOR PROPOSAL

RFP 3192

ON-CALL PLUMBING SERVICES

I. PURPOSE

II. BACKGROUND

III. STATEMENT OF NEED

IV. CONTRACT PERIOD

V. PRE-PROPOSAL CONFERENCE

VI. CALENDAR OF EVENTS

VII. PROPOSAL SUBMITTAL REQUIREMENTS AND PREPARATION

VIII. EVALUATION AND AWARD OF CONTRACT

IX. COOPERATIVE PROCUREMENT

X. GENERAL TERMS AND CONDITIONS

XI. SPECIAL TERMS AND CONDITIONS

XII. ADDITIONAL FORMS

ATTACHMENT A – GENERAL PRICING SHEET

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RFP 3192

ON-CALL PLUMBING SERVICES

I.

PURPOSE

The purpose of this Request for Proposal (“RFP”) is to solicit sealed proposals through competitive

negotiation for On-Call Plumbing Services for the School Board of the City of Roanoke, more

commonly known as Roanoke City Public Schools. Roanoke City Public Schools (“RCPS”, “Owner”,

or “Division”) intends to retain a qualified firm(s) (“Contractor”,” Offeror”) to provide these services

for the Division. RCPS reserves the right to make an award to one or more qualified firms.

RCPS will select the Contractor, or Contractors, who, in the aggregate, most completely meet the

needs of the Division.

This document establishes the anticipated services to be performed and outlines the evaluation and

selection process. However, this document does not guarantee a contract.

II. BACKGROUND

Roanoke City Public Schools (“RCPS”) is a progressive urban school district serving the City of

Roanoke, Virginia. The district is comprised of seventeen elementary schools, five middle schools,

two high schools, the Roanoke Valley Governor’s School for Science and Technology, the Noel C.

Taylor Learning Academy, Forest Park Academy (which serves overage and under-credited middle

school and high school students), adult education programs, career and technical education

programs, preschool programs for low-income families, and after-school programs to assist

students needing additional instruction.

RCPS has approximately 13,700 students and approximately 2,200 employees.

III. STATEMENT OF NEED

A. Contractor General Responsibilities: The Contractor shall provide all labor, supervision,

equipment, tools, materials, and incidentals required to completely and satisfactorily perform

various plumbing service projects as identified by RCPS’ representative. Services include, but

are not limited to, the following:

1. Troubleshoot, repair, and replacement of domestic water, sanitary sewer, and storm piping

systems.

2. Repair, replacement, and installation of plumbing fixtures, including toilets, urinals, sinks,

faucets, valves, drinking fountains, and hose bibs.

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3. Repair, installation, and replacement of water heaters, circulating pumps, expansion tanks,

mixing valves, and related components.

4. Clearing of drain, waste, and vent (DWV) piping using mechanical or approved methods.

5. Repair, installation, and replacement of underground and above-ground piping systems

(copper, PVC, CPVC, cast iron, ductile iron, PEX, etc.).

6. Emergency response for water leaks, line breaks, flooding, or system failures.

7. Repair, installation, and replacement of natural gas, propane, and hot water/steam piping

(hydronic heating).

8. Limited design assistance related to sizing, routing, and material selection for piping and

plumbing components.

8. Coordination with RCPS staff to minimize service interruptions during instructional hours.

B. Contractor Performance Responsibilities: At a minimum, the Contractor should meet the

following performance standards.

1. Unless an emergency exists, the Contractor should respond to RCPS’ request for

service within 24 hours of notification.

2. The Contractor shall provide RCPS with a written non-binding estimate of the

promulgated work and receive written approval to proceed (the “Notice to Proceed”) before

initiating any work. The estimate and Notice to Proceed shall be considered an addendum to

any contract resulting from this RFP. At a minimum, the Contractor’s non-binding estimate shall

include the number of labor hours needed for each defined grade of worker, start date and

time of work, estimated duration of time the Contractor is occupying the job site, and the

materials required for the work. The Contractor shall not charge RCPS for their time inspecting

the work site or for developing the written non-binding estimate. Contractor shall review safety

plans with RCPS prior to beginning any work. The Contractor shall coordinate all work with RCPS

to minimize site disturbance and service impacts.

3. The Contractor shall begin work within three (3) business days of the issuance of

a Notice to Proceed, except in cases of emergency where work must begin within twenty-four

(24) hours, or unless otherwise scheduled with RCPS approval. Contractor shall ensure that any

required dig alerts are completed and the area marked by Miss Utility in advance of performing

any digging. Where digging is required, the Contractor shall contact Miss Utility within 24 hours

of issuance of the Notice to Proceed.

4. The Contractor shall possess the appropriate contractor’s license with the

specific specialty services as recognized by the Virginia Board for Contractors, Department of

Professional and Occupational Regulation, to perform plumbing services.

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5. The Contractor shall be responsible for providing quality plumbing services in

accordance with industry standards, and follow any plans, directions, and instructions such

as provided by RCPS’ representative for each task.

6. The Contractor shall be solely responsible for obtaining any necessary permits to

perform any particular task.

7. All equipment, materials, and installation work provided shall conform to the

Virginia Uniform Statewide Building Codes, VOSHA, and the specifications of this solicitation.

8. Time charged for a task shall ONLY be for the actual time spent on the job. Travel

time, break time, and overhead costs shall not be billable for any task and

included within the Contractor’s loaded hourly rate.

9. Invoices for materials provided by the Contractor shall be solely limited to the

actual invoice cost for the materials or equipment provided by the Contractor

and used for the task. The Contractor is prohibited to add or bill RCPS with any

overages, up-charges, or cost-plus charges for any material or equipment. The

costs of consumable materials used to complete the work shall be included in

the contract labor rates. All costs shall be included in the work authorization and

receipts showing vendor purchased, date, description, and cost are required for

material reimbursement. For multi-day projects, RCPS may request that a daily

log be submitted which includes details concerning the completed work, labor,

materials costs.

10. The Contractor shall provide a clear and legible copy of an invoice showing all

work performed, indicating the time or arrival and departure at RCPS facility for

each employee performing services, including copies of any material or

equipment invoices that denote the Contractor’s cost. The Contactor shall

contact RCPS’ representative at the completion of work in order to verify the

time allotted to the service.

11. Contractor shall report any safety concerns, near misses, accidents, and injuries

related to the work area to the RCPS immediately.

12. Contractor shall warrant replace or repair any defective product, materials,

Installation, or services for one (1) year from RCPS acceptance of any services

hereunder, work or services at no additional cost. RCPS shall be deemed to have

accepted services hereunder only after receipt of a proper and detailed invoice

from Contractor for such services and payment by RCPS to Contractor in full of

such invoice.

13. Contractor shall respond to emergency warranty repairs within one (1) day and

shall respond to routine warranty repairs within three (3) business days.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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