Project Information

Bid Title

Merrimack Public Library Roof Replacement Project

Issuing Agency

Town of Merrimack

Location

New Hampshire

Published Date

Feb 12, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Merrimack Public Library Roof Replacement Project , due Friday, March 13, 2026 at 2PM. A mandatory walkthrough is scheduled for Friday, February 27, 2026 at 10:00 AM at the Merrimack Public Library, located at 470 Daniel Webster Highway, Merrimack, NH 03054.

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Town of Merrimack,

New Hampshire

6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov

February 4, 2026

REQUEST FOR PROPOSAL

ROOF REPLACEMENT – MERRIMACK PUBLIC LIBRARY

Sealed proposals will be received by the Town of Merrimack until 2:00 pm on Friday, March 13, 2026,

for the removal and replacement of all low slope roof sections (“Roof Section A”, “Roof Section B”, &

“Roof Section C”) at the Merrimack Public Library, per the following conditions, construction documents,

and specifications. Three copies of the proposal must be sealed and marked, “Bid on Library Roofing

Project”, and be returned to the Town of Merrimack Finance Department, 6 Baboosic Lake Rd, Merrimack,

NH 03054, by the time specified above and will be read aloud in the East Wing of Town Hall - Lower Level

Conference Room at 6 Baboosic Lake Road, Merrimack NH, at 2:00 pm on Friday, March 13, 2026. It is

the bidder’s responsibility to confirm the bid is received by the Finance Department by the date and time

specified. Bidders will not be required to furnish a bid bond. The successful bidder will be required

to furnish a Performance Bond and a Payment Bond each in the amount of 100% of the contract

price.

Time and effort spent for bid preparation is the responsibility of the bidder. A mandatory pre-bid

walk through is scheduled for Friday, February 27, 2026, at 10:00AM at the Merrimack

Public Library, 470 Daniel Webster Highway, Merrimack, NH. The act of submitting a bid is

considered to be full acknowledgement that the bidder has inspected the sites and is familiar with

any and all existing conditions and all project documents.

Proposals shall include all associated costs of liability insurance, supervision, labor, materials,

tools, and travel to complete the work. All work shall be performed in accordance with any

applicable NH State Building Codes and local building codes. The Town of Merrimack, NH and

The Merrimack Public Library Trustees reserve the right to reject any or all proposals, to waive

irregularities in the proposals, and to accept the proposal which best serves the interest of the

Town.

The successful bidder will be required to provide an insurance certificate confirming the following

insurance coverage: worker’s compensation insurance as required by the State of New Hampshire;

broad-form comprehensive general liability insurance in an amount no less than $1,000,000

combined single limit per occurrence; and motor vehicle insurance to include bodily injury,

property damage, uninsured motorist, and employer’s non-ownership coverage in an amount no

less than $1,000,000 combined single limit per occurrence. The Town of Merrimack shall be

named as an additional insured on all policies.

By signing and submitting a proposal, the bidder agrees in writing to indemnify the Town of

Merrimack from any and all liability, loss or damage, including but not limited to bodily injury,

illness, death, or property damage, which the Town becomes legally obligated to pay as a result of

claims, demands, costs, or judgment against the Town arising out of the contractor’s actions or

omissions relating to this project.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN _______________________________________________

FINANCE DEPARTMENT

6 Baboosic Lake Road

Merrimack, NH 03054

Tel: 603-424-7075

Fax: 603-424-0516

Please include in your proposal:

Scope of Work (According to all attached construction documents):

Includes but is not limited to, the removal and replacement of approximately 50 +/- squares of

existing low slope roof assemblies. Remove all existing roof assemblies down to the existing metal

roof deck on all low slope roof sections and properly dispose of all materials and debris. Install

new cold applied two-ply modified bitumen roofing system and all the associated components, per

the outlined specifications. This shall include all necessary labor, materials, flashings, equipment,

safety requirements, coordination, permits, and services, in accordance with any applicable

building code requirements, specifications, scopes of work, details, and industry best practices.

The proposed roofing system must be designed and installed in accordance with industry standards

and best practices. Some of those standards include those outlined by; NRCA, ARMA, ASTM

International, ANSI/SPRI, SMACNA, FM Global, UL, and the International Building Code (IBC).

All applicable building code and Manufacturer guidelines must be followed.

If, in the bidder’s opinion, any aspect of the below specifications doesn’t perform up to industry

standards or best practices, the bidder must submit the proposed question or concern about the

specifications and or scope of work in writing via email, to Sandra Song at

ssong@merrimacknh.gov, no later than seven (7) calendar days prior to the bid reading. Any and

all questions and answers will be posted as an addendum on the towns bidding page.,

https://www.merrimacknh.gov/finance-department/pages/bid-opportunities.

The related award will be based on price, the Town’s evaluation of the performance of the

proposed materials, and the associated bidder’s experience and reputation, which will include

discussions with current users. Therefore, bidders shall identify on the Reference Form three

comparable projects that have been completed over the last three years.

The Town of Merrimack’s Purchasing Policy is available on the Town’s website:

https://www.merrimacknh.gov/finance-department/pages/bid-opportunities; additional copies and

additional information can be requested from the Purchasing Agent, Sandra Song, at

ssong@merrimacknh.gov or (603) 424-7075.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN _______________________________________________

FINANCE DEPARTMENT

6 Baboosic Lake Road

Merrimack, NH 03054

Tel: 603-424-7075

Fax: 603-424-0516

PROPOSAL-BID FORM

ROOF REPLACEMENT AT MERRIMACK PUBLIC LIBRARY

Due by 2:00PM on Friday, March 13th, 2026

Low Slope Roof Replacement at Merrimack Public Library:

Base Bid: According to the Town’s Bid Specification (40-year Manufacturer warranty &

4-year Contractor workmanship warranty)

Total Base Bid Price: ($________________________________________)

Total Base Bid Price Written: _______________________________________________

Alternate Bid: According to the Town’s Bid Specification (30-year Manufacturer

warranty & 3-year Contractor workmanship warranty)

Total Alternate Bid Price: ($________________________________________)

Total Alt. Bid Price Written: ________________________________________________

Please include following items in unit pricing for reference:

In-kind roof deck replacement

Typical wood blocking

Roof drain assembly replacement

$__________ per square foot

$__________ per linear foot

$_________ per complete drain

Work shall be completed within ____ calendar days of project start.

Bidder attended walk-through

Y___ N___

The above bid is provided in accordance with the Town of Merrimack’s bid invitation dated

February 4, 2026, and all project documents, except as indicated below:

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

Bidder: _______________________________________________________________________

Street Address: _________________________________________________________________

City, State, Zip Code: ____________________________________________________________

Phone No: ______________________________ Fax No: ________________________________

Authorized Signature: ________________________________________ Title:______________

Printed Name: _______________________________________Date: ______________________

E-Mail address: _________________________________________________________________

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN _______________________________________________

FINANCE DEPARTMENT

6 Baboosic Lake Road

Merrimack, NH 03054

Tel: 603-424-7075

Fax: 603-424-0516

List of References

List three (3) customers or companies with whom you have performed similar services during the

past three (3) years. The Town may contact the Bidder’s reference at any time during evaluation.

Bidder: _______________________________________________________________________

Reference No.1 Information:

Brief Description of Scope of Work: _______________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Approximate Project Size (Square Feet): _________________

Company Name: _________________________________________________________

Contact Person Name: ______________________ Title: _________________________

Telephone No: ___________________ Email Address: __________________________

Reference No.2 Information:

Brief Description of Scope of Work: _______________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Approximate Project Size (Square Feet): _________________

Company Name: _________________________________________________________

Contact Person Name: ______________________ Title: _________________________

Telephone No: ___________________ Email Address: __________________________

Reference No.3 Information:

Brief Description of Scope of Work: _______________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Approximate Project Size (Square Feet): _________________

Company Name: _________________________________________________________

Contact Person Name: ______________________ Title: _________________________

Telephone No: ___________________ Email Address: __________________________

GENERAL CONDITIONS

GENERAL CONDITIONS

TABLE OF CONTENTS

Index

1. Contract and Contract Documents

2. Definitions

3. Additional Instructions and Detail Drawings

4. Shop or Setting Drawings

5. Materials, Services, Facilities and Workmanship

6. CONTRACTOR’s Warranty of Title to Materials

7. Inspection and Testing of Materials

8. “Or Equivalent” Clause, Substitutions and CONTRACTOR’s Options

9. Patents

10. Surveys

11. CONTRACTOR’s Obligations

12. Weather Conditions

13. Protection of Work and Property - Emergency

14. Observation of Work for Conformance with Plans and Specifications

15. Reports, Records, and Data

16. Superintendence by CONTRACTOR

17. Extra Work and Change Orders

18. Time for Completion and Liquidated Damages

19. Defective Work

20. Claims for Extra Cost

21. Right of OWNER to Terminate Contract

22. Construction Schedule and Periodic Estimates

23. Payments to the CONTRACTOR

24. Acceptance and Final Payment

25. Payments by CONTRACTOR

26. Insurance

27. Contract Security

28. Additional or Substitute Bond

29. Assignments

30. Mutual Responsibility of CONTRACTORs

31. Subcontracting

32. Authority of the OWNER and His Representatives

33. Stated Allowances

34. Use of Premises, Removal of Debris, Sanitary Conditions

35. Quantities of Estimated

36. General Guaranty

37. Errors and Inconsistencies in Contract Documents

38. Notice and Service Thereof

39. Required Provisions Deemed Inserted

40. Safety and Health Regulations

41. Use and Occupancy Prior to Final Acceptance by OWNER (Beneficial Occupancy)

42. Photographs of the Project

43. Suspension of Work

44. Pre-Construction Conference

GC-1

Commodity Codes

• NAICS 238160Roofing Contractors

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