Project Information

Bid Title

RFQu 6875 Fiber Optic Network Project

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Feb 5, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Submittals due by February 20th, 2026 at 2:00PM ET.


Attached Document :


RFQu 6875 - Fiber Optic Network Project.pdf

Attachment Preview

REQUEST FOR QUALIFICATIONS

Expansion of the City’s Fiber Optic Network – Engineering services

City of Johnson City, Tennessee

RFQu 6875

Due Date and Time:

Friday, February 20, 2026 at 2:00 PM ET

In cooperation with

Tennessee Department of

Transportation

PIN 136485.00

City of Johnson City, Tennessee

Purchasing Department

209 Water Street

Johnson City, TN 37601

423/975-2711

1 Introduction

The City of Johnson City is requesting the services of a professional consultant engineering firm to

provide services related to the construction of the expansion of the city's fiber optic network to connect

additional traffic signals along various routes throughout Johnson City. The project shall be

accomplished in accordance with the Tennessee Department of Transportation (TDOT) Local Programs

guidelines.

The professional consulting engineering firm must be on TDOT’s pre-approved list or have a completed

pre-qualification form filed with TDOT by the deadline for the Letters of Interest. The prequalified firm

must have unlimited status.

Responsibilities of the professional consultant firm include, but are not limited to:

Required Scope of Services

•

Preparation of National Environmental Policy Act (NEPA) documents.

•

Survey (where required) and design of a fiber optic network

expansion.

•

R-O-W certification

•

Utilities certification

Estimated Schedule for Performance of Work

•

Preliminary plans for NEPA. (6 months)

•

NEPA approved documents (12 months)

•

Final design (3 months)

Phase I Evaluation

For Phase I evaluations firms shall submit letters of interest with firm contact information including

name, address and e-mail of primary contact. The letters of interest shall also include:

• Examples of work experience in fiber optic network design for signal communications and video

transmission with TDOT, the City of Johnson City, and/or other clients.

• Experience in preparing NEPA documents.

• Experience in R-O-W certification.

• Experience in Utilities Certification.

2

From the letters of interest, the City of Johnson City will select 3 qualified firms to submit Phase

II qualifications. From this list the top ranked consultant will be selected.

Phase II Evaluation

The City of Johnson City will evaluate the top 3 firms on the following criteria (relative weight):

a. Past experience in the required disciplines with TDOT and other clients. (15%)

b. Past performance on Local Programs projects (15%)

c. Qualifications and availability of staff (40%)

d. Demonstration of the ability to meet schedules (10%)

e. Demonstration of experience in fiber optic network design (20%)

The consultant evaluation committee holds the ability to conduct interviews based on scoring as

Phase III Evaluation.

Prequalification procedures, example letter of interest, list of pre-qualified firms and certified

DBEs, TDOT’s standard procurement policy, and additional information can be found at this

internet address Consultant Prequalification Procedures (tn.gov). For information on

prequalification, please contact TDOT.PSPrequals@tn.gov and refer to the NEPA Procedures

Manual found on the TDOT website: NEPA Section (tn.gov).

Evaluation proceedings will be conducted within the established guidelines regarding equal

employment opportunity and nondiscriminatory action based upon the grounds of race, color, sex,

creed or national origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as

well as other minority-owned and women-owned firms are encouraged to respond to all

advertisements by The City of Johnson City. For information on DBE certification, please

contact David Neese at (615) 741-3681, (615) 253-1075 or David.Neese@tn.gov. Details and

instructions for DBE certification can be found at the following website:

https://www.tn.gov/tdot/civil-rights/small-business-development-program.html.

2 Proposal Instructions, Schedule and Selection Criteria

3

2.1 Submittal Instructions

To be considered, Consultant should furnish a complete response to the RFQu using the format provided

below. Proposals must be signed in ink by an authorized agent or person to bind the contractor to its

provisions. Electronically submitted signatures are acceptable.

2.1.1 Proposal Format

The technical proposal package should include the following:

1. Signed Proposal Form

2. General Approach to performing corridor studies

3. Project Team and their qualifications

4. Three (3) References

5. Insurance Checklist

6. General Contract Form (for Insurance purposes)

7. Drug-Free Workplace Affidavit

There should be no costs submitted with this proposal.

2.1.2 Proposal Submittal

Proposer can submit electronically per link below or place submittal response in a sealed envelope plainly

identified on the outside with vendor name and proposal name and number. If submitting paper copies,

submit 3 copies of entire response. Vendor responsible for delivery to Johnson City Purchasing Dept.,

Debbie Dillon- Director, 209 Water Street, Johnson City, TN 37601 on or before proposal deadline.

ELECTRONIC RESPONSES: CLICK HERE

A list of respondents will be available the following business day at 8:00 a.m. on the Johnson City

Purchasing website: https://www.johnsoncitytn.org/business/current___awarded_solicitations.php

Late submittals will not be considered. Telephone, facsimile or emailed offers will not be

accepted.

Submittals must be signed by the agent authorized to bind the Proposer to its provisions. Unsigned

offers will not be accepted and will be declared non-responsive. Electronic signatures are

acceptable.

The contents of any proposal received shall become contractual obligations upon the execution of

a contract by authorized representatives of both the City and the Proposer. Failure of the selected

proposer to accept these obligations may result in cancellation of the award.

4

Proposals are due by 2:00 PM ET on Wednesday, February 18, 2026 and shall be submitted

electronically or received at the following address:

Johnson City Purchasing Department

Debbie Dillon, Director of Purchasing

209 Water Street

Johnson City, TN 37601

Solicitations will be opened publicly via a web conference and in-person, simultaneously.

Join Zoom Meeting

RFQu 6875 - Expansion of Fiber Optic Network Engineering Services virtual opening

Meeting ID: 849 0513 8622

Passcode: 048408

If you do not have access to a webcam, or you have no audio with your system, you may call this

number to join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711

for direct assistance.

2.2 Questions Regarding Submitting the RFQu

For scope of services questions, please contact Anthony Todd; Traffic Engineering Manager, Public

Works – Traffic; (423) 975-2733 or atodd@johnsoncitytn.org

For submittal questions, please contact Debra Dillon, Director of Purchasing, at (423) 975-2717 or

ddillon@johnsoncitytn.org.

2.3 Addenda

In the event it becomes necessary to revise any part of this RFQu, addenda will be provided from the

City’s Purchasing Department, in writing, to all known Proposers who received the original proposal

document. Any verbal communications are not binding. Proposers are to acknowledge and include any

such addenda in their proposal.

2.4 Economy of Preparation

Proposals should be prepared simply and economically, providing a straightforward and complete

description of services, qualifications, costs and associated options to meet city’s requirements as

outlined in this document. Emphasis should be on completeness and clarity of content. Proposals must

include all requested information, responses and samples.

2.5 Incurring Costs

The City is not liable for any costs incurred by Proposer prior to issuance of a contract.

2.6 Withdrawal of Proposals

Proposals may be withdrawn upon written request received from Proposer prior to the time fixed for

receipt.

6

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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