Project Information

Bid Title

RFP 2023-03: Senior Center Services for Older or Disabled Adults

Issuing Agency

Greater Nashville Regional Council

Location

Tennessee

Published Date

Sep 18, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

RFP 2023-03: Senior Center Services for Older or Disabled Adults

GNRC is seeking proposals from non-profit corporations and local governments to provide senior center services for older adults, adults with disabilities, and their caregivers in one or more of the Tennessee counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson. NOTE: Interested parties who have successfully submitted a response to RFP 2023-03 in 2022 need not apply again.

• Issue Date: November 13, 2023
• Proposal Deadline: This is a rolling RFP.  Proposals may be submitted through 12/31/2025 for services to be performed on or before June 30, 2026.
• Inquiries: Questions about the solicitation should be directed in writing to rfp@gnrc.org .
• Download Full RFP Document
• List of Questions and Answers (None Received To Date)

Attachment Preview

Senior Center Services and

Evidence-Based Programs

(Title IIID) for Older Adults

Older Americans Act

_____________________________________________________________________

Request for Proposals

RFP-2023-03

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFP Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee General

Assembly to convene local and state leaders for the purposes of planning and programming state and federal

investments into public infrastructure and a range of social services.

GNRC is designated by the Tennessee Commission on Aging and Disability (TCAD) as the Area Agency on Aging

and Disability (AAAD) for thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services,

advocacy, inter-agency coordination, and information-sharing opportunities to improve the quality of life for

older or disabled Tennesseans. GNRC delivers a range of federal and state programs in partnership with local

agencies and private-sector organizations. Find out more at www.GNRC.org.

About this Solicitation

The Greater Nashville Regional Council (GNRC) is seeking proposals from community facilities capable of

providing a broad spectrum of services and a facility for recreational activities to older adults, adults with

disabilities, and their caregivers. The GNRC intends to award one or more contracts to qualified multipurpose

senior centers capable of providing the services described in this RFP.

Important Dates and Deadlines

RFP Issued: 11/13/2023

Submission Deadline: This is a rolling RFP. Proposals may be submitted through 12/31/2025 for services to be

performed on or before June 30, 2026.

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the RFP number,

2023-03.

Amendments to this Solicitation

Any doubt as to the requirements of this RFP or any apparent omission or discrepancy should be presented in

writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this RFP. Any

amendments to this RFP will be posted online at www.GNRC.org/Procurement.

Non-Discrimination

GNRC does not discriminate on the basis of race, color, national origin, limited English proficiency, gender,

gender identity, sexual orientation, age, religion, creed or disability in admission to, access to, or operations of

its programs, services, or activities. This policy applies to applicants for employment and current employees as

well as sub-recipients and subcontractors of the GNRC that receive federal funding. Complaints must be filed

within 180 days of the alleged discrimination to Grant Kehler, Non-Discrimination Coordinator, at 44 Vantage

Way, Ste 450, Nashville, TN 37228, by phone at 615-862-8828, or by email to gkehler@gnrc.org. Complaints

may also be filed with the state or federal agency involved, and with the Tennessee Human Rights Commission.

GNRC’s full non-discrimination policy and additional information about ADA or language accommodations are

available online at www.GNRC.org/legal.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-03 | PAGE i

Table of Contents

Section 1. Background ........................................................................................................................ 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Project ..............................................................................................................................................1

Section 2. Scope of Project................................................................................................................. 3

2.1 Senior Center Requirements.............................................................................................................................3

2.2 Requested Services ...........................................................................................................................................6

Section 3. Instructions to Offerors ..................................................................................................... 7

3.1 Pre-Proposal Inquiries .......................................................................................................................................7

3.2 Submission Requirements.................................................................................................................................7

3.3 Proposal Contents .............................................................................................................................................7

3.4 Terms and Conditions .......................................................................................................................................9

Section 4. Selection Process ............................................................................................................ 11

4.1 Proposal Reviews ............................................................................................................................................11

4.2 Final Evaluations..............................................................................................................................................11

4.3 Solicitation Outcomes .....................................................................................................................................11

4.4 Protests ...........................................................................................................................................................12

Attachment A. Application

Attachment B. Scope of Services

Attachment C. Sample Contract Terms

Attachment D. Participant Registration Form

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-03 | PAGE ii

Section 1. Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee Development

District Act of 1965 and further empowered by Title 64, Chapter 7, Part 1, Tennessee Code Annotated (TCA), as

amended (the Act) to convene local and state leaders for the purposes of planning and programming state and

federal investments into public infrastructure and a range of social services. GNRC is owned by and operated on

behalf of its local government membership comprised county governments in the counties of Cheatham,

Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale,

Williamson, and Wilson, Tennessee, and all incorporated municipalities and metropolitan governments located

within these counties.

GNRC is governed by a regional body comprised of city mayors, county mayors/ executives, state legislators,

appointments representing business/industry, and appointments representing minority populations. The

Regional Council’s Executive Board convenes monthly to enact the adopted Annual Work Program and Budget

on behalf of the membership and oversee the GNRC’s programs and services carried out by its staff.

1.2 About the Project

GNRC is designated by the Tennessee Commission on Aging and Disability (TCAD) as the Area Agency on Aging

and Disability (AAAD) for thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services,

advocacy, inter-agency coordination, and information-sharing opportunities to improve the quality of life for

older or disabled Tennesseans. GNRC delivers a range of federal and state programs in partnership with local

agencies and private-sector organizations. Find out more at GNRC.org.

GNRC is seeking proposals from multipurpose senior centers and community facilities for the organization and

provision of a broad spectrum of services.

Service Area

The planning and service area for GNRC includes Cheatham, Davidson, Dickson, Houston, Humphreys,

Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson Counties. GNRC

seeks to maintain a contract with at least one senior center located in each county, and this RFP is intended to

support that goal. The following table indicates the demographics for each county:

Geography

Cheatham County

Davidson County

Population

60+

Population

% of 65+

who are

minority

7,757

5%

Language

% of

individuals

ages 65+ who

speak

language other

than English at

Home

2.49%

% of

individuals

ages 65+

who are

below

100% FPL

8.39%

108,865 25%

6.18%

8.69%

Poverty

Rural

% of total

65+

population

who are

below

poverty

% of total

65+

population

who are

Low Income

Minority

% of all

65 who

are Rural

7.83%

8.80%

0.49%

3.58%

82.96%

3.41%

Dickson County

10,694

8%

2.55%

9.38%

8.96%

0.78%

67.75%

Houston County

2,100

6%

4.48%

13.00%

12.63%

0.68% 100.00%

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-03 | PAGE 1

Geography

Humphreys County

Population

60+

Population

% of 65+

who are

minority

4,809

3%

Language

% of

individuals

ages 65+ who

speak

language other

than English at

Home

1.05%

% of

individuals

ages 65+

who are

below

100% FPL

8.95%

Montgomery County 24,283

20%

6.83%

7.25%

Robertson County 12,834

9%

1.16%

7.75%

Rutherford County 40,640

12%

4.89%

6.79%

Stewart County

3,500

6%

4.46%

16.58%

Sumner County

35,767

7%

2.78%

6.40%

Trousdale County

1,793

17%

0.47%

9.61%

Williamson County 35,577

7%

4.38%

4.60%

Wilson County

26,003

8%

2.20%

5.75%

Source: Tennessee Commission on Aging and Disability, February 2022

Poverty

% of total

65+

population

who are

below

poverty

8.62%

7.32%

9.18%

7.30%

17.45%

5.80%

11.23%

4.83%

6.62%

Rural

% of total

65+

population

who are

Low Income

Minority

% of all

65 who

are Rural

0.09%

2.46%

1.31%

1.40%

1.51%

0.77%

1.79%

0.43%

0.93%

82.49%

19.74%

53.24%

17.02%

100.00%

27.88%

100.00%

19.39%

38.47%

Funding Sources and Programs

Funding sources include federal Older Americans Act Title IIIB Supportive Services funds, federal Older

Americans Act Title IIID Health Promotion and Disease Prevention funds, and State of Tennessee Senior Center

Operations funds.

The following is a brief description of each program:

• Multipurpose Senior Centers (also referred to as Senior Centers) are community facilities that organize

and provide a broad spectrum of services and that provide facilities for recreational activities for older

adults. Services provided include health (including mental and behavioral health), social, nutritional, and

educational services. Senior Centers are funded through the following:

o Older Americans Act (OAA) Title IIIB funds, which provides an array of supportive services

designed to allow persons aged 60 and over to reside in the community and in their own homes

with the maximum amount of dignity for as long as possible. Title IIIB services are targeted to

older individuals with the greatest economic need, with particular attention to low-income

minority individuals, those with the greatest social needs, and those residing in rural areas.

Federal funds require a 10% match of local cash or in-kind funds.

o State of Tennessee Senior Center Operations funds supplement the operations of Multipurpose

Senior Centers in conjunction with federal OAA funding. Eligibility and utilization of state

funding correspond with OAA funding. State funds require a 50% match of local cash or in-kind

funds.

• Health Promotion and Disease Prevention Programs (also referred to as Evidence-Based Programming)

are designed to improve health and well-being and to reduce disease and injury for persons aged 60

and over. Eligible programs must meet all requirements of evidence-based programming as set by the

Administration for Community Living (ACL). More information about these requirements is provided in

Section 2.2. These programs are funded through OAA Title IIID funds.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-03 | PAGE 2

Commodity Codes

• NAICS 624120Services for the Elderly and Persons with Disabilities

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.