Project Information

Bid Title

Auto parts

Issuing Agency

Village of Irvington

Location

New York

Published Date

Apr 1, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-13

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-13
Bid Title:	Auto parts
Category:	Equipment and Supplies
Status:	Open

Description: Sealed proposals for Contract No. 2026-13 for AUTO PARTS, will be received by the Village Clerk-Treasurer, Irvington, NY until 11AM on April 22, 2026. Immediately thereafter, the bids will be publicly opened and read aloud in Village Hall. The Village will award the contract to the lowest responsible bidder. Bids must be submitted in a sealed envelope and distinctly marked with the name of the bidder, the bid number and the date and time of the bid.  Bids may be delivered or mailed to the attention of Karen Buccheri, Assistant to the Village Administrator, on or before the bid opening time and date specified. The Village of Irvington reserves the right to waive any informality in the bids, or to reject any or all bids.  No bidder may withdraw their bid within forty-five (45) days after the actual date of the opening thereof.  The prices quoted are to remain in effect for the full term of the contract. Katie Bugna, Clerk-Treasurer Irvington, NY April 1, 2026 Publication Date/Time: 4/1/2026 9:00 AM Closing Date/Time: 4/22/2026 11:00 AM Related Documents: 2026-13 Auto parts Specifications

Attachment Preview

Project #2026-13

AUTO PARTS

SPECIFICATIONS

(Dated: April 1, 2026)

Village of Irvington

85 Main Street

Irvington, NY 10533

Tel: (914) 591-4356

Fax: (914) 591-4072

Web Site: WWW.IRVINGTONNY.GOV

SCOPE OF WORK

All parts ordered by the Village of Irvington must be delivered to the Mechanics Garage, 6 South

Astor Street, Irvington, NY 10533. The successful bidder(s) must be located in Westchester

County within 15 miles driving distance from Irvington, NY as parts ordered must be delivered

to the Mechanics Garage within a two (2) hour timeframe. In addition, bids from dealers in

Rockland County will be considered as long as they are able to be delivered to the Mechanics

Garage within a two (2) hour timeframe.

Irvington is a small Village which does not have a large vehicle fleet and spends approximately

$35,000.00 annually on auto parts.

The low bidder must be able to supply the above items for Ford, General Motors, etc.

The bid should include a discount amount off standard retail pricing.

Multiple suppliers may be awarded the bid as required and necessary and as in the best interest of

the Village of Irvington.

PROPOSAL DUE DATE

Proposals can either be accepted up until 11AM on April 22, 2026, in the Clerk’s Office, Village

Hall, 85 Main Street, Irvington, NY 10533 or mailed to the attention of Karen Buccheri, Assistant

to the Village Administrator, to be received by the Bid Due Date.

Please return the completed Bid Form and Non-Collusive Bidding Certification by the bid date

indicated above.

RIGHT TO REJECT PROPOSALS

This Bid Proposal does not commit the Village to award a contract, pay any cost incurred in the

preparation of a proposal in response to this Bid request or to procure or contract for services. The

Village intends to award a contract on the basis of the best interest and advantage to the Village,

and reserves the right to accept or reject any or all proposals received as a result of this request, to

negotiate with all qualified proposers or to cancel this Bid Proposal in part or in its entirety, if it is

in the best interest of the Village to do so.

CANCELLATION CLAUSE

Any violation of the terms, conditions, requirements and/or non-performance of the agreement

resulting from this Bid proposal shall result in immediate cancellation. The agreement may be

cancelled by the Village and/or for any other reason(s) upon thirty (30) days written notice.

TERM OF CONTRACT

Award of this contract shall be for a term of twelve months with the mutual option to renew for

one (1) year. It is our intent to have this contract work commence June 1, 2026 and end on May

31, 2027.

ASSIGNMENT

The awarded vendor(s) shall not assign the contract or any part thereof without the written approval

from the Village of Irvington.

VILLAGE CONTACT PERSON

If there are any questions concerning this Bid Request, please contact Todd Smith of the

Department of Public Works at (914) 591-6044.

VILLAGE OF IRVINGTON, NEW YORK

AUTO PARTS – BID FORM

BID #: 2026-13

THIS PROPOSAL SUBMITTED BY:

(Name & Address)

DISCOUNT AMOUNT OFF RETAIL:

PHONE NUMBER:

SIGNED BY:

TITLE:

VILLAGE OF IRVINGTON, NEW YORK

AUTO PARTS

BID #: 2026-13

NON-COLLUSIVE BIDDING CERTIFICATION

** THIS PAGE MUST BE RETURNED WITH BID/PROPOSAL. FAILURE TO DO

SO MAY RESULT IN YOUR BID/PROPOSAL BEING REJECTED. **

By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies,

and in the case of a joint bid each party thereto certifies as to its own organization under penalty

of perjury, that to the best of his/her knowledge and belief:

1. The prices of this bid have been arrived at independently without collusion,

consultation, communication, or agreement, for the purpose of restricting competition,

as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have

not been knowingly disclosed by the Bidder and will not knowingly be disclosed by

the Bidder prior to opening, directly or indirectly, to any other Bidder or to any

competitor; and

3. No attempt has been made or will be made by the Bidder to induce any other person,

partnership or corporation to submit or not to submit a bid for the purpose of restricting

competition.

Signature

Date

Contractor/Supplier

Commodity Codes

• NAICS 441310Automotive Parts and Accessories Stores

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