Project Information

Bid Title

Purchase of Nine (9) Vehicles for SporTran's On Demand/Paratransit Fleet

Issuing Agency

City of Shreveport

Location

Louisiana

Published Date

Nov 13, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Purchase of Nine (9) Vehicles for SporTran's On Demand/Paratransit Fleet

Bid Documents

1. IFB 25-077 Purchase of Nine Vehicles in SporTrans On Demand-Paratransit Fleet

It shall be the responder's responsibility to make inquiry as to the addenda issued.

Attachment Preview

City of Shreveport

Solicitation Form for Commodities

INVITATION FOR BID

(IFB) #25-077

PURCHASE OF NINE (9) VEHICLES FOR SPORTRAN’S

ON DEMAND/PARATRANSIT FLEET RE-BID

INDEX OF BID FORMS

Page Numbers

Invitation for Bid (Do not return with bid)

2

Bid Prices/Signature Page (COS BID FORM #1)

3

Bid Specification Table

4

Federal Provisions that must be submitted

17-18

IF ANY OF THE ABOVE COS BID FORMS ARE OMITTED, THEN YOUR BID MAY NOT BE CONSIDERED

OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your bid. It shall remain part of the bid by reference

only.

Special Instructions to Bidders

5-9

Adjudicated Property Affidavit

10

Felony Conviction / E-Verify Statement

11

Format for the Return Envelope

12

Federal Provisions

13-21

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME

FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED

HEREIN, THE MORE STRINGENT WILL APPLY.

The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer

be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard

Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business,

then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve

Memorial Library or at most library branches.

The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.

Revised 01-20-21

Page 1 of 21

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID

DATES ADVERTISED:

November 13, 2025

November 20, 2025

Date Posted: November 13, 2025

DO NOT RETURN THIS PAGE-FAXED OR EMAILED BIDS NOT ACCEPTED

INVITATION FOR BID (IFB)

City of Shreveport

Renee Anderson, Purchasing Agent

MBA, CPPO, CPPB, NIGP-CPP

BIDS MUST BE DELIVERED TO:

City of Shreveport

Office of the Purchasing Agent

Government Plaza-Suite 610

505 Travis Street

Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM TO SEND

ELECTRONIC BID

BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON:

December 4, 2025 THEN PUBLICLY OPENED

THIS IS NOT AN ORDER

Bid Number

IFB # 25-077

BID TITLE:

PURCHASE OF NINE (9) VEHICLES FOR SPORTRAN’S

ON DEMAND/PARATRANSIT FLEET RE-BID

PREBID CONFERENCE: N/A

EMAIL QUESTIONS TO: angela.mcnicoll@shreveportla.gov 7 working days before the opening or fax to:

318-673-5408

BID BOND IS NOT REQUIRED.

Estimated Expenditure: $357,905.25

per year

Bids received after the time specified for opening cannot be considered for an award.

COMMODITY BIDS

For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then

your bid may be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top

right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.

ELECTRONIC BIDS/BID NOTICES

The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and

receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the

option to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at

www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or

completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted,

provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of

bids by e-mail, send your request to angela.mcnicoll@shreveportla.gov.

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document please contact

the Purchasing Agent at least five days before the bid opening at (318) 673-5450

Revised 01-20-21

Page 2 of 21

BID PRICES/SIGNATURE PAGE

(RETURN ONE ORIGINAL AND ONE COPY WITH YOUR BID)

COS BID FORM #1

I agree to furnish all items for the prices as listed below in accordance with all the specifications, terms and conditions

listed herein, or with exceptions as listed on the deviation page.

IFB 25-077 Bid Title: PURCHASE OF 9 VEHICLES FOR SPORTRAN’S ON DEMAND/PARATRANSIT FLEET

ITEM

#

QUANTITY

DESCRIPTION

UNIT PRICE

(B)

TOTAL PRICE

(C)

1

9 EA

Mid-sized SUVs (GMC Acadia or equal)

$

$

GRAND TOTAL: $

Bid price must include any applicable taxes and fees (i.e. contract administrative fee, LA DEQ Waste Tire Fee, 1

Year LA Safety Inspection Sticker Fee).

Estimated delivery time is

after receipt of purchase order.

Additional units may be purchased by the City at the same prices listed above for as long as these models are available

or until:

, 20 . If date is not provided, then prices will be guaranteed for as long as

the above models are available. If mutually agreeable with successful bidder and other public agencies this bid

will be made available to them.

Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is

utilized, they are used only to denote the quality standard of the product desired and that they do not restrict

bidders to the specific brand, make, manufacturer, or specification named; that they are used only to set forth

and convey to prospective bidders the general style, type, character, and quality of the product desired; and that

equivalent products will be acceptable.

The City reserves the right to renew any resultant contract(s), if mutually agreeable with the contractor, for four

additional years in one-year increments with price changes limited to paragraph 7, Price Changes, in the Special

Instructions to Bidders herein.

BID ACCEPTANCE AND DELIVERY (Prices bid must be firm for a minimum of 45 days). In compliance with the

Invitation, and subject to all conditions thereof, the bidder offers and agrees, if this bid is accepted within 45 days from

date of opening, to furnish any or all items quoted on at prices as set forth after the item and to make delivery F.O.B

destination.

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person

submitting a bid for the same items/services and is in all respects fair and without collusion or fraud. Acting on behalf of

the bidder, this is to attest that the undersigned is a duly authorized representative of the above captioned firm,

corporation, or business and has read Sections 10, & 20, as referenced on the previous page.

BIDDERS NAME/ADDRESS:

NUMBER OF ADDENDA RECEIVED (If NONE-write 0 or N/A or none,

etc.):

N/A OR:

AUTHORIZED SIGNATURE(MANUAL):

AUTHORIZED SIGNATURE (TYPED OR PRINTED):

TITLE:

DATE:

PHONE NUMBER(S)

EMAIL ADDRESS:

Page 3 of 21

BID SPECIFICATIONS FOR

IFB 25-077 PURCHASE OF NINE (9) VEHICLES FOR SPORTRAN’S ON DEMAND/PARATRANSIT FLEET

BIDDER SHALL COMPLETE BY CHECKING THE FOLLOWING

IF NOT COMPLIANT, STATE SPECIFICALLY ITEM BEING OFFERED.

Vehicles must be GMC Acadias or approved equals. Only 2026 models are acceptable.

DESCRIPTION

YES NO

OFFERED

4-Door, 7-Seater

2.5L Turbo Engine

20 MPG City/27 MPG Highway or higher EP fuel economy

19.3 Gallon Minimum Fuel Capacity

8-Speed Automatic Transmission

Gloss Black Aluminum Wheels

Leather Seats (Black)

Dual Zone A/C

Rear Defrost

Power Windows

Power Locks

Back-Up Camera

Power Mirrors

Adjustable Steering Wheel

Power Driver Seat

Keyless Entry

USB Power Outlets (2 minimum)

Page 4 of 21

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES

1.0

BROCHURES

1.1

If specifications or descriptive papers are submitted with bids, enter bidders name thereon.

2.0

SAMPLES

2.1

Sample, when required, must be submitted free of expense, unless otherwise specified in accordance with

the conditions and instructions in the body of this bid notice.

3.0

CLARIFICATION/SUBSTITUTION REQUESTS

3.1

Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as

listed on page two.

3.2

Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all

firms that have received the original Invitation for Bid.

3.3

Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will

be given consideration.

3.4

Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and

when issued will be on file in the Purchasing Agents office.

3.5

All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such

addenda.

3.6

The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.7

If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour

period (exclusive of holidays, Saturdays and Sundays) before the scheduled bid opening then the opening of

bids shall be extended for at least seven but not more than twenty-one working days.

3.8

It shall be the Bidder’s responsibility to make inquiry as to the addenda issued.

4.0

DELIVERY ARO

4.1

Show delivery time required after receipt of order (ARO), in appropriate space provided on page three.

5.0

DELIVERY TERMS

5.1

The commodities and/or services must be furnished as described and specified, delivered f.o.b. destination

freight prepaid.

5.2

The term f.o.b. destination shall mean delivered, removed from the crate, placed inside of building, and title

taken to after acceptance.

5.3

Most City buildings do not have loading docks.

6.0

QUANTITIES

6.1

Whenever quantities or usages are provided by the City, these are estimates only.

6.2

No guarantee or warranty is given or implied by the city as to the total amount that may or may not be

purchased from any resulting contracts.

6.3

These quantities are for information only and will be used for tabulation and presentation of the prices offered.

7.0

PRICE CHANGES

7.1

Prices will be firm for the minimum period as specified in the solicitation document.

7.2

After the first year of the contract or the guaranteed price date shown on the bid form, whichever is longer,

the Contractor may request price increases that are limited to the increase in the Contractors actual

documented cost of doing business to be approved by the soliciting department head and the Purchasing

Agent.

7.3

Written requests for price increases must be sent by Certified Mail-Return Receipt Requested.

7.4

The City reserves the right to accept or reject the price increase within fifteen days after receipt of the

request. Should the City reject the price increase, the City reserves the right to cancel the contract and

award to the next best bidder or to solicit new bids.

Page 5 of 21

Commodity Codes

• NAICS 811111General Automotive Repair

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