Project Information

Bid Title

Phase One Environmental Site Assessment

Issuing Agency

Springfield Mass Transit District

Location

Illinois

Published Date

Apr 10, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Phase One Environmental Site Assessment

Attachment Preview

Date:

April 9, 2026

To:

Potential Bidder

Subject:

Phase One Environmental Site Assessment for Sangamon Mass Transit District

To Whom It May Concern:

Springfield Mass Transit District dba Sangamon Mass Transit District (the “District”) is seeking a certified

professional to conduct a Phase One Environmental Site Assessment for the subject property in compliance

with the National Environmental Policy Act. The Federal Transit Administration has approved the Class of

Action for the proposed project as a Documented Categorical Exclusion.

The procurement schedule is as follows:

April 9, 2026

April 16, 2026 by 2:00 PM CST

April 23, 2026 by 2:00 PM CST

April 30, 2026 by 2:00 PM CST

May 4, 2026

Issue Request for Quotes

Deadline for submitting questions to purchasing@smtd.org

Addendum will be released, if applicable

Quotes are due to bids@smtd.org

Issue Notice to Proceed

All official correspondence regarding this Request for Quotes (RFQ) shall be transmitted to and from the

District’s Grants and Procurement Manager, Hadley Markiewicz, in writing to purchasing@smtd.org.

All necessary information is attached as follows:

Section 1: Procurement Information

Section 2: Quote Form

Section 3: Terms and Conditions

Section 4: Project Location

Sincerely,

Hadley Markiewicz

Grants and Procurement Manager

SECTION 1: PROCUREMENT INFORMATION

Submission

• Quotes shall be submitted electronically to bids@smtd.org.

• Quotes shall be valid for 60 days from the date of submission.

Term

The Consultant shall submit a written report to the District no more than 60 days after a Notice to Proceed

has been issued.

Scope of Work

The District is proposing the construction of an Employee Parking Lot at 800 S 9th St, Springfield, IL. The

parcel will be subdivided at acquisition. The project will include the demolition of three structures on the

property as well as removal of concrete slabs and other debris. A map of the proposed project location is

included in Section 4.

The Phase One Environmental Site Assessment must be performed by a trained and experienced

environmental professional and shall include:

• Inspection of the site by an experienced inspector;

• Catalog of hazardous materials or petroleum products present;

• Historical research such as aerial photographs, street directories, building permits, planning

records, topographical maps, and fire insurance maps;

• Geology and hydrology research such as soil type, geological setting, and groundwater flow

direction and depth;

• Interviews with tenants, owners, and state and local regulators;

• Review of records including property uses and transfers of ownership; and

• Regulatory review from federal, state, and local databases.

The findings- as well as specific insights and recommendations- of the Phase One Environmental Site

Assessment shall be detailed in a written report.

Evaluation and Selection

The work under this contract will be awarded for a firm-fixed price. The District will consider

qualifications, capability, approach, and price. Consultants are expected to apply professional practices and

techniques that meet each condition set forth in this Request for Quotes.

Quotes will be evaluated on the following criteria:

• Methodology (50%): The Consultant provided details on their process and will address the scope

of work completely.

• Price (20%): A price normalization formula will be used to compare quotes.

(Lowest Price/Vendor Price) x 20= Price Score

• Team (15%): The Consultant, including subcontractors if necessary, have the appropriate

qualifications.

• Past Contracts (15%): The Consultant has experience with government contracts. Experience with

the Federal Transit Administration is desirable. Include a list of similar contracts from the past two

years in submission.

Payment Method

Payments are issued within 30 days of receiving an invoice detailing the work completed. The District

issues all payment through ACH. Please be prepared to complete an ACH form and supply a W-9.

2

SECTION 2: QUOTE FORM

Project

Phase One Environmental Assessment: Employee Parking Lot

Name of Company

Issue Date

April 9, 2026

Closing Date

May 4, 2026

Address, City, State, Zip Code

Contact Person

Email Address

Phone Number

The undersigned, having examined and understanding all quote documents attached hereto, agrees to

provide the services as specified herein for the total fee of $

.

I,

PRINTED NAME

, hereby state that:

• All the information I have provided is true and accurate;

• I have the authority to submit this quote which will become part of a binding contract if accepted by

the District; and

• I have read, understand, and agree to be bound by all the terms and conditions included in this

Request for Quotes.

SIGNATURE OF AUTHORIZED REPRESENTATIVE

NAME AND TITLE

DATE

3

SECTION 3: TERMS AND CONDITIONS

1.0 Access to Third Party Contract Records

1.1 The Proposer agrees to provide the District, the FTA Administrator, the Comptroller General of the United

States or any of their authorized representatives access to any books, documents, papers and records of the

Proposer which are directly pertinent to this contract for the purposes of making audits, examinations,

excerpts and transcriptions. Proposer also agrees, pursuant to 49 C. F. R. 633.17 to provide the FTA

Administrator or his authorized representatives including any PMO access to Proposer’s records and

construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving

federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311.

1.2 The Proposer agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy

excerpts and transcriptions as reasonably needed.

1.3 The Proposer agrees to maintain all books, records, accounts and reports required under this contract for a

period of not less than five (5) years after the date of termination or expiration of this contract, except in the

event of litigation or settlement of claims arising from the performance of this contract, in which case

Proposer agrees to maintain same until the Proposer, the State of Illinois or its authorized representatives,

the Federal Transit Administration Administrator, the Comptroller General, or any of their duly authorized

representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference

49 C.F.R. Part 18.39(i)(11).

1.4 The Federal Transit Administration does not require the inclusion of these requirements in subcontracts.

2.0 Changes to Federal Requirements

Federal requirements that apply to the Recipient or the Award, the accompanying Underlying Agreement, and any

Amendments thereto may change due to changes in federal law, regulation, other requirements, or guidance, or

changes in the Recipient’s Underlying Agreement including any information incorporated by reference and made part

of that Underlying Agreement; and applicable changes to those federal requirements will apply to each Third Party

Agreement and parties thereto at any tier.

3.0 Civil Rights Laws and Regulations

3.1 The following Federal Civil Rights laws and regulations apply to all contracts. The Contractor and any

subcontractor agree to comply with all the requirements prohibiting discrimination on the basis of race,

color, or national origin of the Title VI of the Civil Rights Action of 1964, as amended 52 U.S.C 2000d, and U.S.

DOT regulation “Nondiscrimination in Federally Assisted Programs of the Department of Transportation –

Effectuation of the Title VI of the Civil rights Act, “49 C.F. R. Part 21 and any implementing requirement FTA

may issue.

3.2 Federal Equal Employment Opportunity (EEO) Requirements include, but are not limited to:

3.2.1

Nondiscrimination in Federal Public Transportation Programs. 49 U.S.C. § 5332, covering projects,

programs, and activities financed under 49 U.S.C. Chapter 53, prohibits discrimination on the basis of

race, color, religion, national origin, sex (including sexual orientation and gender identity), disability,

or age, and prohibits discrimination in employment or business opportunity.

3.2.2

Prohibition against Employment Discrimination. Title VII of the Civil Rights Act of 1964, as amended,

42 U.S.C. § 2000e, and Executive Order No. 11246, “Equal Employment Opportunity,” September 24,

1965, as amended, prohibit discrimination in employment on the basis of race, color, religion, sex, or

national origin.

3.2.3

Nondiscrimination on the Basis of Sex. Title IX of the Education Amendments of 1972, as amended,

20 U.S.C. § 1681 et seq. and implementing Federal regulations, “Nondiscrimination on the Basis of

Sex in Education Programs or Activities Receiving Federal Financial Assistance,” 49 C.F.R. part 25

prohibit discrimination on the basis of sex.

3.2.4

Nondiscrimination on the Basis of Age. The “Age Discrimination Act of 1975,” as amended, 42 U.S.C. §

6101 et seq., and Department of Health and Human Services implementing regulations,

“Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial

Assistance,” 45 C.F.R. part 90, prohibit discrimination by participants in federally assisted programs

against individuals on the basis of age. The Age Discrimination in Employment Act (ADEA), 29 U.S.C. §

621 et seq., and Equal Employment Opportunity Commission (EEOC) implementing regulations, “Age

Discrimination in Employment Act,” 29 C.F.R. part 1625, also prohibit employment discrimination

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against individuals age 40 and over on the basis of age.

3.2.5

Federal Protections for Individuals with Disabilities. The Americans with Disabilities Act of 1990, as

amended (ADA), 42 U.S.C. § 12101 et seq., prohibits discrimination against qualified individuals with

disabilities in programs, activities, and services, and imposes specific requirements on public and

private entities. Third party contractors must comply with their responsibilities under Titles I, II, III,

IV, and V of the ADA in employment, public services, public accommodations, telecommunications,

and other provisions, many of which are subject to regulations issued by other Federal agencies.

3.3 Civil Rights and Equal Opportunity: The Agency is an Equal Opportunity Employer. As such, the Agency

agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from

inconsistent requirements imposed by Federal laws or regulations, the Agency agrees to comply with the

requirements of 49 U.S.C. § 5323(h) (3) by not using any Federal assistance awarded by FTA to support

procurements using exclusionary or discriminatory specifications. Under this Contract, the Contractor shall at

all times comply with the following requirements and shall include these requirements in each subcontract

entered into as part thereof.

3.3.1

Nondiscrimination. In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees

that it will not discriminate against any employee or applicant for employment because of race, color,

religion, national origin, sex, disability, or age. In addition, the Contractor agrees to comply with

applicable Federal implementing regulations and other implementing requirements FTA may issue.

3.3.2

Race, Color, Religion, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as

amended, 42 U.S.C. § 2000e et seq., and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees

to comply with all applicable equal employment opportunity requirements of U.S. Department of

Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment

Opportunity, Department of Labor," 41 C.F.R. chapter 60, and Executive Order No. 11246, "Equal

Employment Opportunity in Federal Employment," September 24, 1965, 42 U.S.C. § 2000e note, as

amended by any later Executive Order that amends or supersedes it, referenced in 42 U.S.C. § 2000e

note. The Contractor agrees to take affirmative action to ensure that applicants are employed, and

that employees are treated during employment, without regard to their race, color, religion, national

origin, or sex (including sexual orientation and gender identity). Such action shall include, but not be

limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment

advertising, layoff or termination; rates of pay or other forms of compensation; and selection for

training, including apprenticeship. In addition, the Contractor agrees to comply with any

implementing requirements FTA may issue.

3.3.3

Age. In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621-634, U.S. Equal

Employment Opportunity Commission (U.S. EEOC) regulations, “Age Discrimination in Employment

Act,” 29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq.,

U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or

Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49

U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective

employees for reason of age. In addition, the Contractor agrees to comply with any Implementing

requirements FTA may issue.

3.3.4

Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. §

794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the

Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49

U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of

disability. In addition, the Contractor agrees to comply with any implementing requirements FTA

may issue.

3.3.5

Promoting Free Speech and Religious Liberty. The Contractor shall ensure that Federal funding is

expended in full accordance with the U.S. Constitution, Federal Law, and statutory and public policy

requirements: including, but not limited to, those protecting free speech, religious liberty, public

welfare, the environment, and prohibiting discrimination.

4.0 Contract Changes

Any proposed change in this contract shall be submitted to the District in writing for its prior approval.

5.0 Energy Conservation

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Commodity Codes

• NAICS 541620Environmental Consulting Services

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