Project Information

Bid Title

26-007 Condition Assessment of Water Treatment Facility 2MG and 1MG Clearwells

Issuing Agency

City of Hickory

Location

North Carolina

Published Date

Nov 24, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

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Project Description

26-007 Condition Assessment of Water Treatment Facility 2MG and 1MG Clearwells

Request for Qualifications

Sales Tax Certification

Attachment Preview

The City of Hickory

Request for Qualifications

Public Utilities

Condition Assessment of Water

TreaCtmITenYt FOacFiliHtyI2CMKGOanRdY1MG

Clearwells

Request Number: 26-007

CITY of HICKORY

Request for Qualifications

Project Title:

Request Number: 26-007

Condition Assessment of Water Treatment Facility 2MG and 1MG Clearwells

SECTIONS WTIHIN THIS REQUEST:

a. Notice and Contact Information

b. Request for Qualifications

c. Statement of Qualifications Content Requirements

d. Sample SOQ Evaluation Form

e. Special Terms and Conditions

NOTICE OF REQUEST FOR QUALIFICATIONS (RFQ)

Notice is hereby given that the City of Hickory is conducting a qualification based selection

process to retain a proponent for professional engineering services for Condition Assessment of

Water Treatment Facility 2MG and 1MG Clearwells.

The City of Hickory invites interested firms/teams to submit a written Statement of Qualifications (SOQ)

relating to this solicitation. Proponents are invited to review the information and to submit their SOQ in

accordance with the criteria established within this RFQ. A Project Screening Committee will evaluate

firms’/teams’ qualifications and experience with similar projects. The City will rank the submittals and, if

required, create a short list of firms/teams to interview before selecting the best qualified firm/team. The

firms/teams determined to be best qualified through review of the submitted SOQs will be invited to

interview with a project committee and the firm/team being most qualified will be selected for negotiations

to complete the project. Should negotiations become unsuccessful, the second ranked firm/team will be

invited to enter negotiations.

Written questions regarding this RFQ must be received by Tuesday December 16, 2025, no later

than 12:00 PM. Email questions are acceptable but must contain the wording “Condition Assessment

of Water Treatment Facility 2MG and 1MG Clearwells RFQ Question” in the subject line. Questions

may then be responded to as an amendment to this document and posted to the solicitation within an

anticipated three (3) working days after questions deadline. Oral statements or instructions shall not

constitute an amendment to this RFQ.

A Non-Mandatory Site Visit will be held on Thursday December 11, 2025, at 10:00 AM at the Water

Treatment Facility located at 1560 Old Lenoir Rd. NW, Hickory, NC 28601.

All submittals must be received by the deadline specified herein. Any submittals received after the due

date and time specified will not be considered. The City of Hickory reserves the right to reject any or all

submittals, or to withhold awarding a contract for any reason it may determine, and to waive or not to

waive any informalities in any submittal. Contact with City Council or other influential individuals to

the selection process regarding this RFQ is expressly forbidden and shall be grounds for

immediate rejection from the process. All information regarding the content of the specific submittals

will remain confidential until sealed proposals are opened.

POINT OF CONTACT:

William Hamblin, Public Utilities Director

City of Hickory

1441 9th Ave NE

Hickory, NC 28601

Mail:

PO Box 398

Hickory, NC 28603

whamblin@hickorync.gov;

828-323-7427

Page 2|8

CITY of HICKORY

Request for Qualifications

Project Title:

Request Number: 26-007

Condition Assessment of Water Treatment Facility 2MG and 1MG Clearwells

Submittals must be received before the deadline and they may

be mailed to:

City of Hickory – Public Utilities

Post Office Box 398

Hickory, NC 28603

Attention: William Hamblin, Public Utilities Director

Or delivered to:

City of Hickory – Public Works

1441 9th Ave NE

Hickory, NC 28601

Attention: William Hamblin, Public Utilities Director

Submittal Deadline:

12:00 PM

Tuesday January 13,

2026

NOTICE OF REQUEST FOR QUALIFICATIONS (RFQ)

I.

DEFINITIONS

A.

“The Owner” means officers or employees of the City of Hickory.

B.

“Proponent” means the person or firm/team responding.

C.

“Statement of Qualifications” or “SOQ” means the submission received from a Proponent

in response to this RFQ.

D.

“Request for Qualifications” or “RFQ” means the entire document, including all of the

documents and any addenda thereto issued before the RFQ closing time.

II.

BACKGROUND

Hickory Public Utilities Department owns and operates a 32 MGD conventional surface water

treatment facility with 4 on-site clearwells. The City of Hickory is evaluating options for structural

rehabilitation/repair of the existing 2MG and 1MG clearwells due to concrete deterioration.

III. SCOPE OF SERVICES

The City of Hickory Public Utilities Department is soliciting RFQ’s to perform a condition

assessment of the existing 2MG and 1MG clearwells and develop design documents for bidding

for structural rehabilitation/repairs including surface preparation and application of required

coatings.

Page 3|8

CITY of HICKORY

Request for Qualifications

Project Title:

Request Number: 26-007

Condition Assessment of Water Treatment Facility 2MG and 1MG Clearwells

IV. SUBMISSION INSTRUCTIONS

A.

No contact shall be made with Hickory City Council as this shall be grounds for dismissal

of RFQ submittal.

B.

All questions should be submitted in writing to the Point of Contact listed above.

C.

SOQs will be received prior to deadline in person at Public Works or by mail (information

at beginning of RFQ).

D.

SOQs submitted via fax or email are not acceptable and will not be considered.

E.

Proponents will be evaluated on experience and qualifications. Project fee related

information is not requested (excepting Section II, subsection D, paragraph 1) and will not

be used in the evaluation process. Receiving project fee related information will be

grounds for dismissal of the RFQ submittal.

F.

Clearly indicate on the envelope the name of the Proponent and the name of the Project

for which the SOQ is being submitted.

G.

Refer to the section SOQ Content Requirements for detailed instructions.

H.

There will not be a pre-proposal conference for this project.

I.

There will not be a public opening of the SOQs with Proponents present.

V.

COST OF SUBMISSION AND OWNERSHIP OF SOQ

A.

The City of Hickory is not responsible for any costs incurred by Proponents in preparing,

submitting, or presenting their SOQs.

B.

Except as otherwise provided in this RFQ, all SOQs become the property of the City

upon submission and will not be returned.

STATEMENT OF QUALIFICATIONS CONTENT REQUIREMENTS

This section specifies in detail the form and minimum content requirements for information required to be

submitted in each SOQ. Proponents may, at their discretion, include additional information which they

consider relevant to ensure a full and proper evaluation, provided that the specified maximum allowable

number of pages is not exceeded.

I.

SUBMITTAL FORMAT

A.

Three (3) bound copies and a PDF provided on a flash drive is required of each

submittal. The material should be in sequence and related to the solicitation. The

sections of the submittal shall be tabbed to match SOQ and be clearly identifiable.

Failure to include all requested information will result in the proponent being non-

responsive and may result in the rejection of the proponent’s submittal.

B.

Cover letter expressing interest in the available project. It shall also identify a principal

and secondary individual as point of contact for any future correspondence and be a

maximum of two pages.

C.

Page size of the SOQ shall be 8 ½” x 11” with a minimum font size of 10. A maximum of

two (2) 11” x 17” pages will be allowed (one (1) page if double sided). Note: this will

count towards the page limit.

D.

No more than 10 pages single sided or 5 pages double sided. Note: divider tabs (if

used), Cover Letter and Table of Contents do not count towards the page limit and shall

not include pertinent information to be evaluated.

II.

SOQ CONTENT

Page 4|8

CITY of HICKORY

Request for Qualifications

Project Title:

Request Number: 26-007

Condition Assessment of Water Treatment Facility 2MG and 1MG Clearwells

Please provide the following in this order:

A.

Cover Letter/Letter of Interest (does not count toward page limit; two (2) page maximum)

1.

Principal and secondary contact for the project including mailing address, email,

phone numbers, and appropriate license numbers. At least one of these

individuals shall have the ability to negotiate Contract conditions for the

Proponent.

2.

Provide a statement of interest, including a narrative describing the firm’s unique

qualifications and answering the specific question “why should the City select

your firm/team for this project?”

B.

Table of Contents Page (does not count toward page limit)

C.

Firm Profile

1.

Provide general information about the Proponent, which needs not be specific to

this RFQ. Include history of the firm, years in business, office locations, number

of staff, types of services provided and specialist areas of expertise. Indicate

office location from which services will be provided. This includes any sub-

consultants.

2.

Statement that the Proponent is licensed to provide required professional

services in the State of North Carolina.

3.

Statement (confirmation) of current general liability insurance as required to

provide services.

D.

Experience and Qualifications of the Proposed Team

1.

Provide a minimum of three similar projects (completed within the last five years)

for which your team was responsible and which you consider to be a

demonstration of your team’s design ability, including project title, reference

(name, phone, email) location, design fees, engineers cost estimate, bid amount,

approximate construction cost, year completed, and members of proposed team

included with project and their role on it. Include information on how actual

project construction cost compared to engineers cost estimate. Provide a

narrative explaining any differences.

2.

Please provide a minimum of three (3) unique municipality references (should

references in item D (1) above be duplicated, may provide a reference without a

project).

3.

Submit qualifications on the team and explain why your team is especially well

qualified to perform the required services.

a.

Provide the experience of the proposed team on similar projects. Identify

type and location of similar work to illustrate work quality and the role of

each proposed team member. Show how the experience relates to the

categories outlined.

NOTE: Projects used as examples of similar work shall be clearly noted if the

work was done by individuals while employed by other firms. The only

projects which you may claim without attribution are those projects

actually produced by your firm/team. Improper or misleading credit for

projects, in our view, is an adverse reflection on a firm’s integrity and

may be grounds for rejection of those projects from your experience or

record or dismissal of the entire RFQ submittal.

E.

Experience and Qualifications of Proposed Team Members (this information will count

toward page limit).

1.

Provide an organizational chart demonstrating your team’s leadership, key team

members and any proposed sub-consultants along with project roles. Identify

projects, if any, where team in SOQ worked together on projects.

2.

Provide experience and qualifications of key team members via resumes, who

will be responsible for this project (with any critical sub-consultant). Include work

Page 5|8

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 541330Engineering Services

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