Project Information

Bid Title

225/70R19.5 tires

Issuing Agency

County of Lake

Location

Florida

Published Date

May 27, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q2026-00096

Original Source

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Bid Documents

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Project Description

Number	Title	Status	Due Date	Contact
Q2026-00096	225/70R19.5 tires	Open	6/2/2026 3:00:00 PM	William Ponko	Details Tabulation

Attachment Preview

TABLE OF CONTENTS

TABLE OF CONTENTS ......................................................................................................................... 1

DEFINITIONS ......................................................................................................................................... 1

INSTRUCTIONS TO VENDORS ........................................................................................................... 1

PREPARATION OF PROPOSALS ......................................................................................................... 2

COLLUSION............................................................................................................................................ 2

PROHIBITION AGAINST CONTINGENT FEES ................................................................................. 2

CONTRACTING WITH COUNTY EMPLOYEES ................................................................................ 3

INCURRED EXPENSES ......................................................................................................................... 3

AWARD ................................................................................................................................................... 3

GRANT FUNDING.................................................................................................................................. 3

STATE REGISTRATION REQUIREMENTS........................................................................................ 4

PRIME CONTRACTOR .......................................................................................................................... 4

SUBCONTRACTING.............................................................................................................................. 4

DISADVANTAGED BUSINESSES ....................................................................................................... 4

GENERAL CONTRACT CONDITIONS................................................................................................ 4

GOVERNING LAW ................................................................................................................................ 4

COMPLIANCE OF LAWS, REGULATIONS, AND LICENSES.......................................................... 4

CONTRACT EXTENSION ..................................................................................................................... 5

MODIFICATION OF CONTRACT ........................................................................................................ 5

ASSIGNMENT......................................................................................................................................... 5

NON-EXCLUSIVITY.............................................................................................................................. 5

OTHER AGENCIES ................................................................................................................................ 5

CONTINUATION OF WORK................................................................................................................. 5

WARRANTY ........................................................................................................................................... 5

DEFICIENCIES IN WORK TO BE CORRECTED BY THE CONTRACTOR .................................... 5

COUNTY IS TAX-EXEMPT................................................................................................................... 6

SHIPPING TERMS, F.O.B. DESTINATION.......................................................................................... 6

ACCEPTANCE OF GOODS OR SERVICES......................................................................................... 6

ESTIMATED QUANTITIES ................................................................................................................... 6

PURCHASE OF OTHER ITEMS ............................................................................................................ 7

SAFETY ................................................................................................................................................... 7

MATERIAL SAFETY DATA SHEET (MSDS) ..................................................................................... 7

TOBACCO PRODUCTS ......................................................................................................................... 7

CLEAN-UP............................................................................................................................................... 7

PROTECTION OF PROPERTY.............................................................................................................. 8

CERTIFICATE OF COMPETENCY/LICENSURE, PERMITS, AND FEES ....................................... 8

TRUTH IN NEGOTIATION CERTIFICATE......................................................................................... 8

COMPETENCY OF VENDORS AND ASSOCIATED SUBCONTRACTORS.................................... 8

RESPONSIBILITY AS EMPLOYER...................................................................................................... 8

MINIMUM WAGES ................................................................................................................................ 9

PRICE REDETERMINATIONS.............................................................................................................. 9

INDEMNIFICATION .............................................................................................................................. 9

TERMINATION FOR CONVENIENCE ................................................................................................ 9

LAKE COUNTY, FLORIDA – GENERAL TERMS AND CONDITIONS

TERMINATION DUE TO UNAVAILABILITY OF CONTINUING FUNDING................................. 9

TERMINATION FOR DEFAULT........................................................................................................... 9

FRAUD AND MISREPRESENTATION .............................................................................................. 10

RIGHT TO AUDIT ................................................................................................................................ 10

PROPRIETARY/CONFIDENTIAL INFORMATION.......................................................................... 10

PUBLIC RECORDS LAW..................................................................................................................... 10

COPYRIGHTS ....................................................................................................................................... 12

SOVEREIGN IMMUNITY.................................................................................................................... 12

COMPLIANCE WITH FEDERAL STANDARDS............................................................................... 12

E-VERIFY .............................................................................................................................................. 12

HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) ....................... 12

FORCE MAJEURE ................................................................................................................................ 13

NO CLAIM FOR DAMAGES ............................................................................................................... 13

CERTIFICATION REGARDING SCRUTINIZED COMPANIES ...................................................... 13

ANTI-TRAFFICKING RELATED ACTIVITIES................................................................................. 13

NOTICES ............................................................................................................................................... 14

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LAKE COUNTY, FLORIDA – GENERAL TERMS AND CONDITIONS

DEFINITIONS

Contract: The agreement to perform the services set forth in a document signed by both parties with

any attachments specifically incorporated.

Contractor: The Vendor to whom award has been made.

County: Lake County, Florida, a political subdivision of the State of Florida.

Proposal: Any offer submitted in response to a solicitation.

Solicitation: The written document requesting bids, quotes, or proposals from the marketplace.

Vendor: Any entity responding to a solicitation or performing under any resulting contract.

INSTRUCTIONS TO VENDORS

A. Vendor Qualification: The County requires Vendors provide evidence of compliance with the

requirements below upon request:

1. Disclosure of Employment.

2. Disclosure of Ownership.

3. Drug-Free Workplace.

4. W-9 and 8109 Forms – as required by the Internal Revenue Service.

5. Americans with Disabilities Act (ADA).

6. Conflict of Interest.

7. Debarment Disclosure Affidavit.

8. Nondiscrimination.

9. Family Leave.

10. Antitrust Laws – By acceptance of any contract, the Vendor agrees to comply with all applicable

antitrust laws.

B. Public Entity Crimes: Pursuant to Section 287.133, Florida Statutes, a person or affiliate who has

been placed on the convicted vendor list following a conviction of a public entity crime may not be

awarded or perform work as a contractor, supplier, subcontractor, or contractor under a contract with

any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes,

for Category Two for a period of thirty-six (36) months from the date of being placed on the

convicted vendor list.

C. Contents of Solicitation and Vendors’ Responsibilities: The Vendor shall be thoroughly familiar

with the requirements of this solicitation. Ignorance of these matters by the Vendor will not be

accepted as a basis for varying the requirements of the County, or the compensation to be paid.

E. Restricted Discussions: From the date of solicitation issuance until final County action, Vendors will

not discuss any part of the solicitation with any employee, agent, or other representative of the

County except as expressly authorized by the designated procurement representative. The only

communications that will be considered pertinent to a solicitation are appropriately signed written

documents from the Vendor to the designated procurement representative and any relevant written

document promulgated by the designated procurement representative.

F. Changes to Proposal: Prior to the scheduled due date, a Vendor may change its Proposal by

submitting a new proposal with a letter on the firm’s letterhead, signed by an authorized agent stating

that the new submittal replaces the original. The new submittal must contain the letter and all

information as required in the solicitation.

G. Withdrawal of Proposal: A Proposal will be irrevocable unless it is withdrawn as provided in a

solicitation. A Proposal may be withdrawn, either physically or by written notice, at any time prior

to solicitation award. If withdrawn by written notice, that notice must be addressed to, and received

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LAKE COUNTY, FLORIDA – GENERAL TERMS AND CONDITIONS

by, the designated procurement representative. The letter must be on company letterhead and signed

by an authorized agent of the Vendor.

H. Conflicts within the Solicitation: Where there appears to be a conflict between the General Terms

and Conditions, Special Conditions, the Technical Specifications, the Pricing Section, or any

addendum issued, the order of precedence will be: the last addendum issued, the Proposal Price

Section, the Technical Specifications, the Special Conditions, and then the General Terms and

Conditions. It is incumbent upon the Vendor to identify such conflicts to the designated procurement

representative prior to the Proposal due date.

I. Prompt Payment Terms: Payment for all purchases by County agencies will be made in a timely

manner and interest payments will be made on late payments in accordance with Part VII, Chapter

218, Florida Statutes, known as the Florida Prompt Payment Act. The Vendor may offer cash

discounts for prompt payments; however, such discounts will not be considered in determining the

lowest price during Proposal evaluation.

PREPARATION OF PROPOSALS

A. The pricing section of a solicitation defines requirements of items to be purchased and must be

completed and submitted with the Proposal. Use of any other form or alteration of the form may

result in rejection of the Proposal.

B. The Proposal submitted must be legible. Vendors shall type or use an ink to complete the Proposal.

All changes must be crossed out and initialed in ink. Failure to comply with these requirements may

cause the bid to be rejected.

C. An authorized agent of the Vendor’s firm must sign the Proposal. The County may reject any Proposal

not signed by an authorized agent.

D. The Vendor may submit alternate Proposals for the same solicitation provided that such offer is

allowable under the terms and conditions. The alternate Proposal must meet or exceed the minimum

requirements and be submitted as a separate Proposal marked “Alternate Proposal.”

E. When there is a discrepancy between the unit prices and any extended prices, the unit prices will

prevail. The County reserves the right to allow for clarification of questionable entries and the

correction of obvious mistakes.

F. Any Proposal received after the designated receipt date will be considered late and will not be

considered for award.

COLLUSION

Where two (2) or more related parties each submit a Proposal for the same contract, such Proposals will

be presumed to be collusive. Furthermore, any prior understanding, agreement, or connection between

two (2) or more corporations, firms, or persons submitting a Proposal for the same materials, supplies,

services, or equipment will also be presumed to be collusive. Proposals found to be collusive will be

rejected. Vendors which have been found to have engaged in collusion may be considered non-

responsible and may be suspended or debarred. Any contract resulting from collusive bidding may be

terminated for default.

PROHIBITION AGAINST CONTINGENT FEES

The Vendor warrants that they have not employed or retained any company or person, other than a bona

fide employee working solely for the Vendor to solicit or secure the Contract and that they have not paid

or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee

working solely for the Vendor, any consideration contingent upon or resulting from the award or making

of the Contract.

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LAKE COUNTY, FLORIDA – GENERAL TERMS AND CONDITIONS

CONTRACTING WITH COUNTY EMPLOYEES

Any County employee or immediate family member seeking to contract with the County shall seek a

conflict of interest opinion from the County Attorney prior to submittal of a Proposal. The affected

employee shall disclose the employee’s assigned function within the County and interest or the interest

of his or her immediate family in the proposed contract and the nature of the intended contract.

INCURRED EXPENSES

A solicitation does not commit the County to make an award nor will the County be responsible for any

cost or expense which may be incurred by any Vendor in preparing and submitting a Proposal, or any

cost or expense incurred by any Vendor prior to the execution of a purchase order or contract.

AWARD

A. The Contract resulting from a solicitation may be awarded to the responsible Vendor which submits

a Proposal determined to provide the best value to the County with price, technical, and other

applicable factors considered. The County reserves the right to reject any and all Proposals, to waive

irregularities or technicalities, and to re-advertise for all or any part of this solicitation as deemed in

its best interest. The County will be the sole judge of its best interest.

B. When there are multiple line items in a solicitation, the County reserves the right to award on an

individual item basis, any combination of items, total low bid, or in whichever manner deemed in

the best interest of the County. This provision specifically supersedes any method of award criteria

stated in the solicitation when such action is necessary to protect the best interests of the County.

C. The County reserves the right to reject any and all Proposals if it is determined that prices are

excessive or determined to be unreasonable, or it is otherwise determined to be in the County’s best

interest to do so.

D. The County reserves the right to reject offers containing terms or conditions contradictory to the

County’s.

E. Award of a solicitation will be made to firms satisfying all necessary legal requirements to do

business with the County. The County may conduct a pre-award inspection of the Vendor’s site or

hold a pre-award qualification hearing to determine if the Vendor can perform the requirements of a

solicitation.

F. The Vendor’s performance as a Contractor or subcontractor on previous County contracts will be

considered in evaluating the responsibility of the Vendor.

G. Any tie situations will be resolved in consonance with current written County procedure.

H. The County has imposed a reciprocal match local vendor preference practice to ensure an equal

procurement environment for all potential vendors unless prohibited by the funding source. More

information is available on Section 2-222 Local Vendor Preference.

I. Award of the contract resulting from this solicitation may be predicated on compliance with and

submittal of all required documents as stipulated in the solicitation.

J. A Vendor wishing to protest any award decision resulting from a solicitation may do so per the Lake

County Protest Procedures.

GRANT FUNDING

In the event any part of a Contract is to be funded by federal, state, or other local agency monies, the

Vendor hereby agrees to comply with all requirements of the funding entity applicable to the use of the

monies, including full application of requirements involving the use of minority firms, women's business

enterprises, and labor surplus area firms. Contractors are advised that payments under the Contract may

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Commodity Codes

• NAICS 326211Tire Manufacturing (except Retreading)
• NAICS 423130Tire and Tube Merchant Wholesalers
• NAICS 441320Tire Dealers

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