Project Information

Bid Title

2026 Cip and Scrub Seals Addendum 2

Issuing Agency

Yamhill County

Location

Oregon

Published Date

Mar 24, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Cip and Scrub Seals
Category:	Invitation To Bid (ITB)
Status:	Open

Description: The work will consist of spraying contractor provide oils (Scrub, Chip, Fog), hauling and spreading owner supplied chip rock from Y.C. stockpiles, rolling, sweeping, providing all traffic control, temporary markings, and fog sealing approximately 5.9 miles at various county roads located in Yamhill County, Oregon. Electronic Invitation to Bid package may be obtained from the Yamhill County Department of Public Works, 2060 NE Lafayette Avenue, McMinnville, Oregon 97128.  Telephone - (503) 434-7515 or Email For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 3/13/2026 12:00 AM Closing Date/Time: Open Until Contracted Bid Opening Information: 03/31/2026 @ 2:00pm Related Documents: 01 2026 Chip Seal ITB (PDF) 02 2026 Chip Seal Special Provisions (PDF) 03 2026 11x17 Site Map (PDF) 04 2026 CIP Chip and Scrubs ITB (KMZ) Chip and Scrub Addendum 1 (3.24.26) (PDF) Chip and Scrub Addendum 2 (PDF)

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Yamhill County, Oregon

Invitation to Bid

2026 CHIP & SCRUB SEAL PROJECT

ADVERTISE MARCH 13, 2026

PW26003CON

Pre-Bid Conference:

Not Required

To be held at:

N/A

Refer all questions to:

Greg Haffner

Engineering Manager

503-434-7365

Haffnerg@Yamhillcounty.gov

BIDS DUE:

MARCH 31, 2026

by

2 PM

at

2060 NE Lafayette Ave

ITB No PW26003Con

Page 2

SECTION A – TABLE OF CONTENTS

A. TABLE OF CONTENTS .............................................................................................................. 2

B. GENERAL BIDDING INFORMATION ......................................................................................... 3

B.1 Project Identification ..................................................................................................... 3

B.2 Anticipated Schedule .................................................................................................... 3

B.3 Pre-Bid Conference ...................................................................................................... 3

B.4 ITB Availability and Addenda........................................................................................ 3

B.5 Solicitation Law, Rules and Statutes ............................................................................ 4

B.6 Prequalification Requirements...................................................................................... 4

B.7 Specialized Licensure Required ................................................................................... 4

C. OFFER SUBMITTAL ................................................................................................................... 4

C.1 Price Submittal Form .................................................................................................... 4

C.2 Signature Required....................................................................................................... 4

C.3 Sealed Envelope; Address and Cover Information ...................................................... 4

C.4 First Tier Disclosure Form ............................................................................................ 4

C.5 Bid Security .................................................................................................................. 4

C.6 Offer Withdrawal Prior to Closing ................................................................................. 4

C.7 Forms Required............................................................................................................ 4

D. OREGON PREVAILING WAGE RATES (BOLI) ......................................................................... 4

E. CLOSING AND OPENING OF BIDS ........................................................................................... 5

E.1 Bid Closing.................................................................................................................... 5

E.2 Bid Opening .................................................................................................................. 5

F. BID/OFFER EVALUATION .......................................................................................................... 5

F.1 Right to Reject .............................................................................................................. 5

F.2 Time for Offer Acceptance ............................................................................................ 5

F.3 Evaluation Criteria......................................................................................................... 5

F.4 Special Price Evaluation Factors .................................................................................. 5

G. CONTRACT AWARD .................................................................................................................. 5

G.1 Method of Bid Award .................................................................................................... 5

G.2 Intent-to-Award Announcement ................................................................................... 5

H. PROTEST PROCEDURES ......................................................................................................... 6

H.1 Solicitation Protests ...................................................................................................... 6

H.2 Contract Award Protests .............................................................................................. 6

I. INFORMATION TO BE SUBMITTED BY THE APPARENT SUCCESSFUL OFFEROR ............ 6

I.1 Insurance ....................................................................................................................... 7

I.2 Performance and Payment Bonds ................................................................................. 7

I.3 Commencement of Work ............................................................................................... 7

J. CONTRACTUAL PROVISIONS ................................................................................................... 7

J.1 Compliance with State & Federal Law .......................................................................... 7

J.2 Venue, Governing law, and Attorney Fees ................................................................... 8

J.3 Insurance....................................................................................................................... 9

J.4 Independent Contractor ................................................................................................ 9

J.5 Indemnification .............................................................................................................. 9

J.6 Assignment or Transfer Restricted................................................................................ 9

J.7 Termination Rights ...................................................................................................... 10

J.8 Records Maintenance; Access.................................................................................... 10

J.9 Foreign Contractor ...................................................................................................... 10

EXHIBITS

Exhibit A: Pricing Submittal Form

Exhibit B: First Tier Disclosure Form

Exhibit C: Certifications & Acknowledgment Form

Exhibit D: Offeror Signature Form

Exhibit E: Sample Contract

Exhibit F: Bond Forms

Exhibit G: Specifications

Exhibit H: Site Plan

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ITB No PW26003Con

Page 3

SECTION B – GENERAL BIDDING INFORMATION

Yamhill County (County) invites qualified contractors to respond to the following Invitation to Bid (ITB) for 2026 Chip Seal

Project.

B.1 Project Identification.

PW26003Con

B.2 Anticipated Schedule.

CALL FOR BIDS ADVERTISED

QUESTIONS DUE

CLARIFICATIONS/ADDENDA

March 13, 2026

March 23, 2026

March 25, 2026

BID SUBMITTAL DUE

NOTICE OF INTENT TO AWARD

DEADLINE TO SUBMIT WRITTEN PROTEST

CONTRACT AWARD (TENTATIVE)

CONTRACT SIGNED (TENTATIVE)

START DATE NOT BEFORE

COMPLETION DATE

March 31, 2026

April 2, 2026

April 9, 2026

April 16, 2026

April 30, 2026

July 6, 2026

September 4, 2026

B.3 Pre-Bid Conference.

There is no pre-bid conference for this project.

B.4 ITB Availability and Addenda

B.4.1 ITB Public Viewing. This Invitation to Bid (“ITB”), including all Exhibits and Addenda, are available at 2060 NE

Lafayette Ave, McMinnville and will not be mailed to prospective Offerors unless requested pursuant to Section B.4.3.

B.4.2 Point of Contact. The single contact point for questions regarding the ITB, forms, Specifications, Plans, bidding

process, change, clarification, the award process, protests and any other issues that may arise, is Greg Haffner at (503-

434-7365) fax (503-472-4068) and e-mail Haffnerg@Yamhillcounty.gov.

B.4.3 Hard Copy Document Fees & Delivery. Offerors may also request hardcopies of the ITB, Addenda, and most

attachments from the Point of Contact listed in Section B.4.2. All costs for these documents and any associated delivery

fees are at Offeror’s expense.

B.4.4 Addenda. Any amendments to the original solicitation will be issued as an Addendum and will be available for

viewing at the location provided in Section B.4.1. Offerors may request automatic notifications of any subsequent

Addenda to the ITB through the Point of Contact listed in Section B.4.2. Except to the extent required by public interest,

County shall not issue an Addenda less than 72 hours before the closing date and time unless the Addenda also extends

the closing date and time.

B.4.5 Clarifications, Objections, and Questions. Any Offeror that finds discrepancies in, or omissions from any provision of

the ITB, Plans, or Specifications, or has doubt as to the meaning, shall make a request for clarification or modification in

writing, to the contact point listed in Section B.4.2. To be considered, the request for clarification or modification must be

received by the County at least ten (10) prior to the bid closing. Clarifications, whether verbal or in writing, do not change

the Plans, Specifications, contractual terms, or procurement requirements of this ITB unless a formal ITB Addendum has

been issued by the County.

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ITB No PW26003Con

Page 4

B.5 Solicitation Law, Rules and Statutes. This ITB and the resulting contract are governed by Oregon Law and Yamhill

County Code. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the

Oregon Revised Statues, and Divisions 246 and 249 of the Administrative Rules of the Oregon Department of

Administrative Services, and the Yamhill County Code, Volume 3, Subtitle 2, Public Contracting Rules and Regulations.

The ITB and resulting contract may be subject to other laws and rules. Offerors should obtain and become acquainted

with the applicable provisions of the above laws and rules. Copies may be obtained as follows:

SECTION C – OFFER SUBMITTAL

C.1 Price Submittal Form. Offerors shall enter pricing and other required information for all bid items listed in Exhibit A,

Price Submittal Form. If the Price Submittal Form is replaced via an Addendum, Offerors shall use the amended form to

provide pricing and other required information. Failure to supply the required information in the Pricing Submittal Form or

subsequent Addenda, if any, may result in bid rejection as non-responsive.

C.2 Signature Required. OFFER SUBMITTED BY OFFEROR MUST BEAR AN ORIGINAL SIGNATURE. FAILURE TO

SUBMIT AN OFFER BEARING AN ORIGINAL SIGNATURE WILL RESULT IN REJECTION OF THE BID.

C.3 Sealed Envelope; Address and Cover Information. Offers shall be submitted in sealed packages or envelopes. To

ensure proper identification and handling, all packages and envelopes shall be clearly marked as follows:

ITB Number

Closing Date & Time

2060 NE Lafayette Ave, McMinnville OR 97128

C.4 First Tier Subcontractor Disclosure Form. The First Tier Subcontractor Disclosure Form must be submitted either

with the bid submission or within two (2) working hours after the closing. Failure to comply with this requirement shall

result in rejection of the offer as non-responsive. Additional information can be found within Exhibit B, First Tier

Subcontractor Disclosure Form.

C.6 Offer Withdrawal Prior to Closing. Offers may be withdrawn in writing when submitted on Offeror's letterhead,

signed by an authorized representative, and received by the County prior to closing. Offer withdrawals submitted in writing

must be labeled as such and contain the ITB number. Offers may also be withdrawn in person before closing upon

presentation of appropriate identification and evidence of authorization to act for Offeror. Signature confirmation of

withdrawal may also be required. Offerors may not modify offers after closing.

C.7 Forms Required. The following forms must be submitted prior to closing:

• Price Submittal Form, Exhibit A

• First Tier Disclosure Form, Exhibit B

• Certifications & Acknowledgement Form, Exhibit C

• Offeror Signature Form, Exhibit D

SECTION D – OREGON PREVAILING WAGE RATES (BOLI)

D.1 The contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870 relative to

Prevailing Wage Rates. No Offer shall be received or considered by the County unless the Offeror agrees to be bound by

and comply with the provisions of 279C.838, 279C.840 (or 40 U.S.C. 3141 to 3148 where applicable.) Before starting

work the contractor shall file with the Construction Contractors Board, and maintain in full force and effect, the separate

public works bond required by ORS 279C.836 and OAR 839-025-0015, unless otherwise exempt under those provisions.

The contractor shall also include in every subcontract a provision requiring the subcontractor to have a public works bond

filed with the Construction Contractors Board before starting work, unless otherwise exempt, and shall verify that the

Subcontractor has filed a public works bond before permitting the Subcontractor to start work.

D.2 This ITB and the resulting contract are subject to the following Bureau of Labor and Industries (BOLI) wage

requirements and the prevailing wages rates set forth in the following booklet, as amended, which is incorporated herein

by reference with the same force and effect as though fully set forth herein, and is available at the following web link:

Prevailing Wage Rates for Public Works Contracts in Oregon issued January 5th, 2025.

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ITB No PW26003Con

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Prevailing Wage Rates Apprenticeship Rates issued January 5th, 2026.

These BOLI wage rates are available on line at:

http://egov.oregon.gov/BOLI/WHD/PWR/pwr_book.shtml

D.3 The work will take place in Yamhill County, on various roads.

SECTION E – CLOSING AND OPENING OF BIDS

E.1 Bid Closing. Bids must be received and date/time stamped at 2060 NE Lafayette Ave, McMinnville Or by the closing

date/time. Bids will not be accepted after the closing date/time as stated on page one (1) of this ITB, or as may be

extended by any subsequently issued Addenda. Facsimile offers will not be allowed or accepted. Failure to comply with

this requirement will result in rejection of the offer as non-responsive.

E.2 Bid Opening. Bids will be publicly opened and read at the bid opening at the closing date/time specified on page one

(1) of the ITB, at 2060 NE Lafayette Ave, McMinnville Or. Only the name of the Offeror(s) and the total cost will be read at

the bid opening. It is optional for Offerors to attend the bid opening. Award decisions will not be made at the bid opening.

SECTION F – BID/OFFER EVALUATION

F.1 Right to Reject. The County may reject all offers for good cause upon its finding that it is in the public interest to do

so. Additionally, the County may reject a particular offer for any of the reasons listed under YCC 3.20.049.0440.

F.2 Time for Offer Acceptance. An Offeror's offer is a firm offer, irrevocable, valid and binding on the Offeror for not less

than thirty (30) calendar days from the closing date.

F.3 Evaluation Criteria.

F.3.1 Responsiveness. For its bid to be considered responsive, the Offeror must substantially comply in all material

respects with applicable solicitation procedures and requirements and the solicitation documents. In making such

evaluation, Public Works may waive minor informalities and irregularities.

F.3.2 Responsibility. Prior to award of a contract, the County will evaluate whether the apparent successful Offeror meets

the applicable standards of responsibility identified in ORS 279C.375(3) and YCC 3.20.049.0390. In doing so, the County

may investigate Offeror and request information in addition to that already required in the ITB, when the County, in its sole

discretion, considers it necessary or advisable.

F.3.3 Oregon Preference. Awards shall be subject to preference for products produced or manufactured in Oregon. In

determining the lowest Responsive Bid, the County will, in accordance with YCC 3.20.046.0310, add a percentage

increase to the Bid of a nonresident Bidder equal to the percentage, if any, of the preference given to that Bidder in the

state in which the Bidder resides. (YCC 3.20.046.0300 – 3.20.046.0330)

F.3.4 CCB Requirements. Offerors shall be licensed with the State of Oregon Construction Contractors Board (CCB) prior

to bidding on Public Improvement Contracts. FAILURE TO COMPLY WITH THIS REQUIREMENT SHALL RESULT IN

BID REJECTION. All subcontractors participating in the project shall be similarly registered with the Construction

Contractors Board at the time they propose to engage in subcontract work. The CCB registration requirements apply to all

public works contracts unless superseded by federal law.

SECTION G – CONTRACT AWARD

G.1 Method of Bid Award. Award will be made to the responsible Offeror submitting the lowest total responsive bid for

the items listed. The County reserves the right to award any or all items listed, and to reject all bids.

G.2 Intent-To-Award Announcement. The County reserves the right to announce its intent to award prior to formal

contract award by letter or fax ("Intent-to-Award Announcement"). The Intent-to-Award Announcement shall serve as

notice to all Offerors that the County intends to make an award.

G.3 Sample Contract. In addition to those contractual requirements provided in Section J, the awarded Offeror shall be

required to abide by the terms and conditions as outlined in the Sample Contract, attached hereto as Exhibit E. Any

exceptions to the language found therein must be submitted to the County prior to submitting an offer.

Last updated Mar-266

Commodity Codes

• NAICS 339991Gasket, Packing, and Sealing Device Manufacturing
• NAICS 541330Engineering Services

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