Project Information

Bid Title

On-Call Plumbing Services

Issuing Agency

City of Ventura

Location

California

Published Date

Jan 28, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000849

Original Source

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Project Description

Bid Number:	P-130000849
Bid Title:	On-Call Plumbing Services
Category:	Public Works Maintenance Projects
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for On-Call Plumbing Services, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Wednesday, February 25, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 1/28/2026 12:00 AM Closing Date/Time: 2/25/2026 4:00 PM Pre-bid Meeting: 02/10/2026, 2:00 PM Qualifications: Contractor shall have and maintain a State of California Contractor’s License Classification B General Building Contractor, or Classification C-36 Plumbing Contractor Miscellaneous: A mandatory pre-bid meeting will be held online via Teams on Tuesday, February 10, 2026, at 2:00PM PST. Attendance of the Pre-Bid Meeting is mandatory to submit a response to the RFP. Proposals submitted on which the Pre-Bid Meeting has not been attended will be considered non-responsive and rejected. Please RSVP no later than Friday, February 6, 2025, by 3:00PM to the Purchasing Representative, Patricia Zavala, at [email protected] to reserve your spot in the meeting. Related Documents: P-130000849 On-Call Plumbing Services Attachment A-B-General Provisions for Standard Form Contracts - Dec 2024 - Liquidated Damages Attachment C- General Services Agreement Template - Dec 2024 - Non Federal

Attachment Preview

Request for Proposal No. P-130000849

Wednesday, January 28, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for On-Call Plumbing Services, in accordance with this Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Wednesday, February 25, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

1

Request for Proposal No. P-130000849

On-Call Plumbing Services

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Proposal Submission

1.3.

Mandatory Pre-Bid Meeting

1.4.

Question and Answer Period

1.5.

Proposal Format

1.6.

Insurance Requirements

1.7.

Agreement Prices

1.8.

Contract

1.9.

Subcontracting

1.10.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

General Overview

2.3.

Purpose of Request for Proposals

2.4.

Background

2.5.

Opportunity / Scope of Work

2.6.

Stakeholder Outreach

2.7.

Cost Proposal

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Small Local Business Purchasing Preference Certification

• Attachment C – General Services Agreement

EXHIBITS

• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)

2

1. INSTRUCTIONS TO BIDDERS

1.1 RFP Timeline

Release of Request for Proposal

Mandatory Pre-Bid Meeting

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

Request for Proposal No. P-130000849

On-Call Plumbing Services

Wednesday January 28, 2026

Tuesday February 10,2026 at 2:30PM

Thursday February 12,2026 at 2:30PM

Tuesday February 17, 2026

Wednesday February 25, 2026 at 4:00PM

1.2 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope and one (1) PDF

electronic copy sent via email to the Purchasing Representative, Patricia Zacvala at

pzavala@cityofventura.ca.gov. If discrepancies are found between the hard copy and the

PDF, the hard copy will provide the basis for resolving such discrepancies. If no document

can be identified as the original, proposal may be rejected at the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.3 Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held online via Teams on Tuesday, February 10, 2026,

at 2:00PM PST. Attendance of the Pre-Bid Meeting is mandatory to submit a response to the

RFP. Proposals submitted on which the Pre-Bid Meeting has not been attended will be

considered non-responsive and rejected. Please RSVP no later than Friday, February 6, 2025,

by 3:00PM to the Purchasing Representative, Patricia Zavala, at

pzavala@cityofventura.ca.gov to reserve your spot in the meeting.

1.4 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Patricia

Zavala at pzavala@cityofventura.ca.gov PRIOR to Thursday, February 12, 2026, at 2:00

PM. Any questions submitted after the deadline shall be rejected. All questions will be

answered in the form of an addendum.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

3

Request for Proposal No. P-130000849

On-Call Plumbing Services

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

1.6 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General

Services Agreement.

1.7 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.8 Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “C” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.9 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.10 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

4

Request for Proposal No. P-130000849

On-Call Plumbing Services

2. SCOPE OF SERVICES

2.1 Introduction

The City of San Buenaventura (Ventura) is a coastal community located just north of Los Angeles

County and south of Santa Barbara County and is frequently considered one of America’s most

desirable places to live. The City is a full-service municipality, providing police and fire services,

parks and recreation, public works, and community development in addition to water treatment

and distribution, storm water processing, and wastewater management. The City employs nearly

700 employees, boasts a population of 110,000 residents within its 32 square miles which

includes 32 parks and historic sites, and more than 800 acres of open green space. The City

operates under its own charter with the City Council/City Manager form of government

comprised of seven members elected by district for terms of four years. The City Council hires

two of the principal officials of the City, the City Manager and the City Attorney.

2.2 Scope of Services

The work to be performed shall include general plumbing services, specifically, but not limited

to:

• Unclogging and snaking of lateral and main sewer lines.

• Trenching.

• Replacement of sewer and domestic underground lines.

• Camerawork to determine the condition of sewer lines.

• Hydro-jetting of lateral and main sewer lines.

• Replacement of plumbing fixtures (e.g., toilets, sinks, faucets, urinals, flush valves).

• Domestic freshwater piping.

• Domestic backflow devices (as needed).

• The contractor shall provide 24/7 emergency response within one (1) hour for

emergencies.

• The contractor shall schedule a final inspection with the City Representative.

2.3 General Requirements

Licensing and Professional Certification

Contractor shall have and maintain a State of California Contractor’s License Classification B

General Building Contractor, or Classification C-36 Plumbing Contractor.

City Standard Construction Detail

5

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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