Project Information

Bid Title

As-Needed Video Management System Licenses and Hardware

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Dec 31, 2025

Closing Date

Feb 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

PS25-0271N

Original Source

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
PS25-0271N	RFB	02/02/2026	11 AM	As-Needed Video Management System Licenses and Hardware Specification Register for the Bid Holders List	12/31/2025

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POWER SHARED SERVICES

REQUEST FOR BIDS

AS-NEEDED VIDEO MANAGEMENT SYSTEM LICENSES AND

HARDWARE

SPECIFICATION NO. PS25-0271N

City of Tacoma

Power Shared Services

REQUEST FOR BIDS PS25-0271N

As-Needed Video Management System Licenses and Hardware

Submittal Deadline: 11:00 a.m., Pacific Time, Monday, February 2, 2026

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server,

as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size, including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related

updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Project Scope: Establish a contract to fulfill Tacoma Public Utility’s needs for Video

Management System Licensing and Video System Equipment Supply on an as-needed basis.

Estimate: $450,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

Washington State law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information

section.

Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of

1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders

that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged

business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and

will not be discriminated against on the grounds of race, color, national origin in consideration of award.

Form No. SPEC-040C

Revised: 08/12/2024

Additional Information: Requests for information regarding the specifications may be obtained by

contacting Aaron Bratton by email to Abratton@Tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures

for protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

Form No. SPEC-040C

Revised: 08/12/2024

TABLE OF CONTENTS

TABLE OF CONTENTS................................................................................................................ 4

SUBMITTAL CHECK LIST ......................................................................................................... 5

1. MINIMUM REQUIREMENTS .............................................................................................. 5

2. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS ................................ 6

3. INSURANCE REQUIREMENTS ......................................................................................... 6

4. DESCRIPTION OF WORK ................................................................................................. 6

5. ANTICIPATED CONTRACT TERM..................................................................................... 6

6. CALENDAR OF EVENTS ................................................................................................... 6

7. INQUIRIES ......................................................................................................................... 7

8. PRE-BID MEETING ............................................................................................................ 7

9. DISCLAIMER...................................................................................................................... 7

10. RESPONSIVENESS ........................................................................................................... 7

11. AWARD .............................................................................................................................. 7

12. BID BOND .......................................................................................................................... 8

13. DELIVERY .......................................................................................................................... 8

14. WARRANTY ....................................................................................................................... 8

15. INSPECTION...................................................................................................................... 9

16. COMPLIANCE WITH SPECIFICATIONS............................................................................ 9

17. MATERIALS AND WORKMANSHIP ................................................................................... 9

18. ENVIRONMENTALLY PREFERABLE PROCUREMENT.................................................... 9

19. LEAP REQUIREMENTS ....................................................................................................10

20. EQUITY IN CONTRACTING ..............................................................................................10

APPENDIX A – Submittal Package ...........................................................................................11

APPENDIX B – Sample Contract and Insurance.......................................................................12

Request for Bids

Template Revised: 08/01/2025

Specification No. PS25-0271N

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Bids page.

The following items make up your complete electronic submittal

package (include all the items below):

Signature Page (Appendix A)

To be filled in and executed by a duly authorized officer or representative of the bidding entity.

If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide

the firm name under which business is hereby transacted.

Price Proposal Form (Appendix A)

The unit prices bid must be shown in the space provided. Check your computations for

omissions and errors.

After award, the following documents will be executed:

City of Tacoma Contract (See sample in Appendix B)

Must be executed by the successful bidder.

1. MINIMUM REQUIREMENTS

Bidders must have previous experience supporting Milestone systems of similar size and scope,

and have previous experience with BriefCam and Axis. References appreciated.

1.1 Milestone Partner. Bidders must be a Gold or Higher-Level Milestone Partner at the time

of bid release, with two years of continual Gold or higher partner status. Provide current

Milestone CPP Letter with bid.

1.2 Milestone Certified Staff. Bidders must have two (2) each Milestone certified employees

on staff at the time of bid.

1.3 BriefCam Experience. Bidders should have previous experience with BriefCam.

1.4 Axis Partner. Bidders must be a Gold Level Axis Partner at the time of bid release, with

two years of continual Gold partner status. Provide verification from Axis as to partner

level with bid.

1.5 Axis Certified Staff. Bidders must have two (2) each Axis Certified Employees on Staff at

the time of bid.

Request for Bids

Template Revised: 08/01/2025

Specification No. PS25-0271N

Commodity Codes

• NAICS 541519Other Computer Related Services

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