Project Information

Bid Title

SOLE SOURCE REQUEST TO PURCHASE Firetrol Protection Systems replacement parts

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

Jul 8, 2026

Closing Date

Jul 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

9250-27-R-RFIN-00001

Original Source

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Bid Documents

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Project Description

Procurement Details

Smart Number	9250-27-R-RFIN-00001	Advertised Date	07/08/2026 12:00 AM
RFx #	3150006921	Submission Date	07/22/2026 12:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	07/22/2026 12:00 AM	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	Req. for Information
Agency	MISSISSIPPI STATE UNIVERSITY
RFx Description	SOLE SOURCE REQUEST TO PURCHASE Firetrol Protection Systems replacement parts

Contact Information

Name	Debra Raines	Email	draines@procurement.msstate.edu
Phone		Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
49043	Lab Eqpmt-Lab & Scie

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Notice

Attachment Preview

Mississippi State University

Notice of Proposed Sole Source Purchase

267-005

Mississippi State University anticipates purchasing the item(s) listed below as a

sole source purchase. Anyone objecting to this purchase shall follow the

procedures outlined below.

1. Commodity or commodities to be purchased (make, model, description):

Monitor modules (7)

Smoke detectors (6)

Heat detectors (3)

Pull stations (4)

2. Explanation of the need to be fulfilled by this item(s), how is it unique from all other

options, and why it is the only one that can meet the specific needs of the department:

The Riley Center fire system was built with a Notifier system. The Notifier panels were

replaced in 2025 but the devices in the building are original to the initial installation and need

to be updated to communicate with the Notifier panels. Firetrol is the only company that

deals and services Notifier.

3. Name of company/individual selling the item and why that source is the only possible

source that can provide the required item(s):

a. Firetrol Protection Systems

b. The proposed vendor is the only authorized regional distributor and service provider

for the facility's existing Notifier fire alarm system. As a result, they are the only

practical source for the required parts and service.

4. Estimated cost of item(s) and an explanation why the amount to be expended is

considered reasonable:

a. $6,138

b. The proposed price is considered reasonable because the required parts and services

are proprietary to the existing fire alarm system and are only available through the

authorized provider. The cost reflects the specialized equipment and expertise

necessary to maintain the system's safe and reliable operation.

5. Explanation of the efforts taken by the department to determine this is the only source

and the efforts used to obtain the best possible price:

This has been a project that has taken the Riley Center along with help from EH&S up to three

years to determine best steps to fix a dying system. It was determined that Firetrol was the

only company that would be able to service the need due to the system being Notifier which

was fit to the original building (20 years ago). We have also examined existing service

contracts with Firetrol to ensure that replacing old devices is not included. Being that the

devices need to communicate with the Notifier alarm system in order to fix the trouble

messages, Firetrol is the company deemed to do so.

Any person or entity that objects and proposes that the commodity listed is not sole source and

can be provided by another person or entity shall submit a written notice to:

Jennifer Mayfield, CPPO

Director of Procurement Services, Chief Procurement Officer

jmayfield@procurement.msstate.edu

Subject Line must read “Sole Source Objection”

The notice shall contain a detailed explanation of why the commodity is not a sole source

procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, MSU determines that the commodity

in the proposed sole source request can be provided by another person or entity, then MSU will

withdraw the sole source request publication from the procurement portal website and submit

the procurement of the commodity to an advertised competitive bid or selection process.

If MSU determines after review that there is only one (1) source for the required commodity,

then MSU will appeal to the Public Procurement Review Board. MSU will have the burden of

proving that the commodity is only provided by one (1) source.

.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541330Engineering Services

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