Project Information

Bid Title

Flooring Replacement – Multiple Branches

Issuing Agency

Saint Louis County Library

Location

Missouri

Published Date

Jul 21, 2026

Closing Date

Jul 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Flooring Replacement – Multiple Branches
Date Issued: July 10, 2026

Amendment #1 - Issue Date: July 21, 2026

The Board of Trustees of the St. Louis County Library District (“Library District”) is accepting proposals (“Proposal” or “Proposals”) pursuant to this Request for Proposals from qualified Proposers for Flooring Replacement Services (the “Project”) in select areas in the following branches: Grant’s View, Jamestown Bluffs, Lewis & Clark, Natural Bridge, Parkview, and Thornhill (collectively the “Library District Locations”).

Please visit each Library District Location to take measurements and examine field conditions. Proposers are responsible for examination of all drawings, specifications, schedules and instructions for the Project. Addresses and operating hours of the various branches may be found on the Library’s website at: www.slcl.org/branches .

All Proposals are due no later than 2:00 P.M. C.D.T., on July 24, 2026.

Proposers shall complete the Proposal as required in this Request for Proposals and deliver the completed Proposal by email only to Kelli Reeves, Manager, Facilities at kreeves@slcl.org with a copy to Spring Gayley, Facilities Specialist at sgaley@slcl.org . The email subject line should be “Request for Proposals – Flooring Replacement Services for Multiple Branches”.

To protect the integrity of the Proposal selection process, any questions concerning this Request for Proposals, the Proposal process or Proposal specifications shall be emailed only to Kelli Reeves, Manager, Facilities at kreeves@slcl.org with a copy to Spring Galey, Facilities Specialist at sgaley@slcl.org in accordance with this Request for Proposals.

It is anticipated that the Proposals will be considered by the Library District’s Board of Trustees at the August 17, 2026 meeting after consideration by the Selection Committee and recommendation to the Director.

Attachment Preview

ST. LOUIS COUNTY LIBRARY DISTRICT

REQUEST FOR PROPOSALS

FLOORING REPLACEMENT – MULTIPLE BRANCHES

DATE ISSUED: July 10, 2026

The Board of Trustees of the St. Louis County Library District (“Library

District”) is accepting proposals (“Proposal” or “Proposals”) pursuant to this Request

for Proposals from qualified Proposers for Flooring Replacement Services (the

“Project”) in select areas in the following branches: Grant’s View, Jamestown Bluffs,

Lewis & Clark, Natural Bridge, Parkview, and Thornhill (collectively the “Library

District Locations”).

Please visit each Library District Location to take measurements and

examine field conditions. Proposers are responsible for examination of all drawings,

specifications, schedules and instructions for the Project. Addresses and operating

hours of the various branches may be found on the Library’s website at:

https://www.slcl.org/branches.

All Proposals are due no later than 2:00 P.M. C.D.T., on July 24, 2026.

Proposers shall complete the Proposal as required in this Request for Proposals

and deliver the completed Proposal by email only to Kelli Reeves, Manager, Facilities

at kreeves@slcl.org with a copy to Spring Gayley, Facilities Specialist at

sgaley@slcl.org. The email subject line should be “Request for Proposals – Flooring

Replacement Services for Multiple Branches”.

To protect the integrity of the Proposal selection process, any questions

concerning this Request for Proposals, the Proposal process or Proposal specifications

shall be emailed only to Kelli Reeves, Manager, Facilities at kreeves@slcl.org with a

copy to Spring Galey, Facilities Specialist at sgaley@slcl.org in accordance with this

Request for Proposals.

It is anticipated that the Proposals will be considered by the Library District’s

Board of Trustees at the August 17, 2026 meeting after consideration by the Selection

Committee and recommendation to the Director.

The Library District reserves the right to reject any and all Proposals and to

waive formalities in the best interests of the Library District.

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BACKGROUND

The Library District is a political subdivision of the State of Missouri. The

Board of Trustees (“Board of Trustees”) of the Library District is a body corporate with

all the powers and rights of like or similar corporations serving more than 863,000

Library District residents. All management and control of the Library District is vested

in a Board of Trustees consisting of five Trustees appointed by the County Executive

of St. Louis County, Missouri. The Trustees serve staggered four-year terms.

The Board of Trustees appoints a qualified librarian who holds that office at the

Board of Trustees’ pleasure as the chief executive and administrative officer

(“Director”) of the Library District.

The Board of Trustees has the power to purchase grounds, erect appropriate

buildings and improve existing buildings for the use of the Library District and its

branches out of funds available or through the issuance of bonds or otherwise.

This Request for Proposals is for the provision of new flooring and installation

services for the Project.

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GENERAL REQUIREMENTS

The Project is subject to all applicable laws of the State of Missouri governing

the Library District including but not limited to the following:

● Missouri law prohibits all employers from employing aliens unlawfully present

in the United States to perform work within the State of Missouri, including the Project

and Proposers must comply with the provisions relating thereto in Section 285.530

RSMo, as amended.

● All Proposers on Library District contracts for services in excess of $5,000 must

provide the Library District with documentation and a sworn affidavit, with respect to

employees working in connection with the contracted services, affirming enrollment in

a Federal Work Authorization Program (“FWAP”). The affidavit shall also provide

that the Proposer does not knowingly employ any person in connection with the

contracted services who is an unauthorized alien. Such affidavits must be provided

with the Proposal.

● In the event that the contract for the services described in this Request for

Proposals is for $100,000 or more, and the successful Proposer employs ten (10) or

more employees, the contract shall include a written certification that the Proposer is

not currently engaged in and shall not, for the duration of the contract, engage in a

boycott of goods or services from the State of Israel; companies doing business in or

with Israel or authorized by, licensed by, or organized under the laws of the State of

Israel; or persons or entities doing business in the State of Israel.

● State law also requires all employees working on the site of public works

projects to have received safety training, including the Project, pursuant to Section

292.675 RSMo, as amended.

● Every transient employer must comply with Sections 285.230 through 285.234

RSMo, as amended, when applicable.

● Pursuant to Sections 34.070 and 34.073 RSMo, the Library District prefers to

purchase those materials, products and supplies which are produced, manufactured,

compounded, made or grown, within the State of Missouri when they are found in

marketable quantities and are a quality suited to the purpose intended, and can be

secured without additional cost over out-of-state products. Quality and fitness of

articles will be considered in making purchases or letting contracts. Similarly, in letting

contracts for the performance of any job or services, the Library District prefers

Missouri firms, corporations or individuals, or firms, corporations or individuals which

maintain Missouri offices, when the quality of performance promised is equal and the

price quoted is the same or less.

● The Project is subject to the requirements of the Missouri prevailing wage law,

Sections 290.210 through 290.340 RSMo. The applicable Annual Wage Order No. 33

for St. Louis County, Missouri is attached to this Request for Proposals as Attachment

“B”. If the project is estimated at $75,000 or more, the successful Proposer shall pay

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not less than the prevailing hourly rate of wages, as set out in Attachment B, and shall

comply with all other prevailing wage law requirements.

● In the event the project is estimated over $50,000, the successful Proposer shall

provide performance and labor and material payment bonds in the total amount of the

Project cost. The bonds shall be acceptable to the Library District. The surety shall be

authorized to do business and provide bonds in the State of Missouri and shall be

acceptable to the Library District.

In addition to the general requirements listed above, the successful Proposer

shall comply with all laws, ordinances, regulations, applicable zoning and building

requirements, and orders of federal, state, county, and local governing authorities

pertaining and applicable to each Library District Location, the successful Proposer

and/or the Library District.

Applicable insurance coverage must be provided by the successful Proposer

before any work can be started on the Project.

These general requirements, this Request for Proposals, the Proposal and the

specifications, drawings, schedules and instructions of the Project shall be incorporated

in the contract and/or purchase order signed by the parties should the Proposer be

awarded a contract under this Request for Proposals.

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SCOPE OF WORK

The following Scope of Work provides an overview of the terms and conditions

being sought by the Library District for the Project:

1. Provide all materials, labor, tools, and equipment to replace

carpet or LVT in select areas at multiple branches in accordance with the

attached document titled:

a. ATTACHMENT A

St. Louis County Library Flooring Updates

Lewis & Clark Branch

Natural Bridge Branch

Jamestown Bluffs Branch

Parkview Branch

Thornhill Branch

Grant’s View Branch

2. Proposer is responsible for all field measurements and the

quality of the final fit of the install.

3. Selected proposer will be responsible for all permits and

coordination of inspections for the project.

4. Work shall be performed with standard care and in a

professional, workmanlike manner.

5. Library will remain open during construction. Proposer is

responsible for temporary barricades, etc. to secure area from staff and

patrons and to keep dust and debris from other library areas.

6. Library staff will be responsible for moving all furniture

required for the work. In some larger areas the bookshelves may be

removed in sections.

7. Proposer is responsible for providing labor to remove

existing flooring and base as noted in the drawings.

8. Proposer is responsible for hauling off and disposing of old

flooring.

9. Proposer is responsible for providing attic stock, as noted on

the drawings, at the end of installation.

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Commodity Codes

• NAICS 238330Flooring Contractors

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