Project Information

Bid Title

RFP - Security Cameras and System, Proposals

Issuing Agency

City of Salem

Location

Missouri

Published Date

Feb 18, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

02/18/26
RFP - Security Cameras and System, Proposals Due March 18 @ 3 PM
Packet

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CITY OF SALEM, MISSOURI

REQUEST FOR PROPOSALS

Title:

Date Issued:

Due Date and Time:

Submit Sealed Bid To:

Security Cameras and System

February 18, 2026

March 18, 2026; 3:00 PM

City of Salem, Missouri

Office of City Clerk

400 N. Iron Street

Salem, MO 65560

INTRODUCTION

The City of Salem is seeking a proposal for installation of a camera system at the City Park to assist

in abatement of vandalism and security during events held at the Salem City Park.

Any questions regarding this request should be addressed to Lt Jonathon Counts 103 at the Salem

Police Department 573-729-4242 or jcounts@salemmo.com.

Please check the City’s website at https://www.salemmo.com/city/government/bids/index.php for the

latest updates to this packet prior to submitting your proposal.

BACKGROUND INFORMATION

The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American

Community Survey estimates approximately 4,623 residents. The City of Salem, Missouri, is a

fourth-class city and operates under a Mayor/Board of Aldermen/City Administrator form of

government, providing a wide variety of public services, including police, parks and recreation, a

municipal airport, street maintenance, electric, water and wastewater treatment services.

SPECIFICATIONS

The preferred specifications for implementing cameras at the city park are:

-The city of Salem will be responsible for providing 120 volt plug at each camera location.

-3 360-degree cameras located in the following locations: Entrance of the Park, Concession

Stands within the softball fields, Playground near splash pad.

-The three cameras need to be capable of being live viewed and monitored at the Salem

Police Department Dispatch with an integrated monitor.

The City reserves the right to reject any or all proposals submitted, waive any informality or

irregularities in the proposals received, and to accept any proposal which, in the opinion of the City,

is in the best interest of the City.

SCHEDULE

Every effort will be made to adhere to the following schedule regarding this proposal, although it

may be altered at the City’s convenience.

Release of advertisements of RFB

Deadline for questions

Proposal submission deadline

Proposal Opening @ City Hall Main Lobby,

202 N. Washington St., Salem, MO 65560

Final Selection & Board Approval

February 18, 2026

March 18, 2026

March 18, 2026, at 3:00 P.M.

March 18, 2026, at 3:15 P.M.

April 14, 2026

BID SUBMISSION AND AWARD

Submission

All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem,

Missouri 65560 prior to 3:00 p.m., Central Standard Time, on March 18, 2026.

Proposal opening will be at 3:15 pm on March 18, 2026, at the City Hall Council Chambers, 202 N.

Washington St., Salem, MO.

• Bids shall be submitted on the forms provided and must be manually signed by the

individual authorized to legally bind the company. Additional documentation may be

submitted with the Bid form.

• Bids shall be submitted in a sealed envelope that is clearly marked City Park Camera

Installation on the outside of the mailing envelope.

• Bids received after the opening date and time will be rejected.

• FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.

Cost of Proposal:

1. Provide the price that your company will charge the City for providing services as outlined

in the Specifications.

2. Any additional fees or costs for the services identified in this RFP that are not included in

the fees presented.

Award and Selection

Each proposal will be evaluated based on the following criteria:

1. Proposals shall be awarded to the lowest responsible bidder. Proposals shall not be

accepted from, nor contracts awarded, to a contractor who is in default on the payment of

taxes, license, or other monies due the city. All bids received that are submitted by

individuals or businesses with their principal place of business located in Dent County,

Missouri, shall be multiplied by a preference factor of .95 awarding the contract for goods or

services.

2. The actual bid amount multiplied by the appropriate preference factors shall be termed the

adjusted local bid amount. The adjusted local bid amount shall be used in lieu of the actual

bid amount in comparing competitive bids.

3. In determining “lowest responsible bidder,” in addition to price, the following shall be

considered:

a. The ability, capacity, and skill of the bidder to perform the contract or provide the

service required;

b. Whether the bidder can perform the contract or provide the service promptly, or

within the time specified, without delay or interference;

c. The character, integrity, reputation, judgment, experience, and efficiency of the

bidder;

d. The quality of performance of previous contracts or services;

e. The previous and existing compliance by the bidder with laws and ordinances

relating to the contract or service;

f. The sufficiency of the financial resources and ability of the bidder to perform the

contract or provide the service;

g. The quality, availability and adaptability of the supplies, or contractual services to

the particular use required;

h. The ability of the bidder to provide future maintenance and service for the use of the

subject of the contract;

i. The number and scope of conditions attached to the bid.

4. The City reserves the right to award all or portions of the project to the company whose

proposal best meets the goals of the request dependent upon funding availability.

The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFP

provide fair and equal opportunity for each bidder to submit competitive bids. It is the bidder’s

responsibility to furnish as much detail as possible. All proposals shall be accepted or rejected by

the City of Salem, Missouri, Board of Aldermen.

CITY OF SALEM

VENDOR AND BID LIST INFORMATION

Date: ___________________________________________

Company Name:_______________________________________________________________

Address : _____________________________________________________________________

City:____________________________ S tate:_____________________ Z ip :______________

CONTACT PERSON FOR BID:

Printed Name

__________________________________________________________ ____________________

Email _______________________________________ _ Phone ( ) ____________________

Signature of Owner/Representative

________________________________________________________________

(Signature)

(Print Name)

Please attach detailed manufacturer’s specifications with the

information listed in the bid specifications.

minimum required

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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