Project Information

Bid Title

Home and Community Based Services - Questions and Answers No. 3

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Mar 24, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-001-71

Original Source

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Project Description

Bid Title:

RFP 26-001-71 Questions and Answers No. 3

Category:

Aging Commission

Status:

Open

Publish Date:

Tuesday, March 24, 2026 - 9:15am

Close Date:

03/31/2026 - 4:00pm

Contact Person:

Sonja Worthy

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Bid Title

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Business Hours:

8:00am - 4:30pm

Related Documents:

RFP 26-001-71 Questions and Answers No. 3.pdf

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Shelby County

Tennessee

Lee Harris, Mayor

Questions and Answers No. 3

ISSUED: March 24, 2026

RFP 26-001-71

Home and Community Based Services

(Aging Commission of the Mid South)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by a potential bidder. Our answers are listed

below in red:

1. In the service delivery section of the "Request for Application of Proposal

Application (RFPA) document, item #1 talks about "availability of funds to support

the cost of providing services to ensure service deliver continues throughout the

contract period and continuation of services occurs until reimbursement of

services is made including required match funding."

As a PERS provider, we usually send out monthly invoices for services. What is

meant by until reimbursement of services is made including requires match

funding?

An organization must have funding to support the delivery of the service until

reimbursement of the services is received. For example service is delivered in

July, organization ask for reimbursement of July expenses on or before August 5,

reimbursement may not arrive until September 5. The organization must have

sufficient funds to support the cost of delivering the service. This item request

you talk about your ability to assure continuity of service provision throughout the

contract period. Providers of PERS will not contractually be requested to assist

with match funding.

2. Item #6 is similar, "What is meant by how information on program income and

donations will be provided to program participants and other interested parties?

PER providers don't usually receive donations or provide them to interested

parties.

As stated in the RFP “13. Voluntary Contributions: Service providers shall

provide service recipients with an opportunity to contribute to the cost of their

service. Services shall not be denied because the older individual or family

caregiver will not or cannot make a voluntary contribution. 45 CFR §1321.9 &

DDA Aging and Disability Program & Policy Manual,4-2-.09(2)(b)” This is a

statutory requirement of any organization accepting funding for the Older

Americans Act.

3. How often does training need to be provided?

The frequency of the training is determined by the provider and the

individual/group receiving. The provider is to provide in detail the training it will

provide based on definition of services found in RFP document.

4. How many individuals need to be included in running a training?

Definition says it can be in individual or group setting.

5. How often does a support group need to meet and what are the qualification?

The frequency of the group meeting is for the proposer to propose. (We don’t

understand qualification in context of question)

6. How many individuals are needed to run a support group?

The definition states “trained individual, moderator, or professional, as required

by state/territory policy, to facilitate caregivers to discuss their common

experiences and concerns and develop a mutual support system. Support groups

are typically held on a regularly scheduled basis and may be conducted in

person, over the telephone, or online”.

Sincerely,

Signed Original on File

Sonja Worthy, Buyer

Purchasing Department

Shelby County Government

Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541618Other Management Consulting Services
• NAICS 623110Nursing Care Facilities (Skilled Nursing Facilities)
• NAICS 624120Services for the Elderly and Persons with Disabilities

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