Project Information

Bid Title

RFQ 26-273 Annual Contract Roof PMI

Issuing Agency

Polk County Public Schools Facilities and Operations

Location

Florida

Published Date

Mar 6, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-273

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2026

Primary Contact
Lauren Wright

Title
RFQ 26-273 Annual Contract Roof PMI

Secondary Contact
Maureen Lynch

Number
RFQ 26-273

Tertiary Contact
Erin Anderson

Type
Request for Quotation

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
New Smyrna Beach Utilities is seeking a quote from a Licensed Insured Roofing Contractor to perform our Annual Preventative Maintenance & Inspection Services for each our 26 New Smyrna Beach Sites. The list of sites is in the bid package.
The Annual PMI is required to claim the manufacturer warranties, to identify roof deficiencies that requires minor repairs before becoming large no reparable damages and to extend life expectancy of the roof.
The Inspections services cost must include:

•        Gutter system inspection

•        Debris removal

•        Sealant/caulking of simple and small penetrations

•        Annual roof report with photos of all roof system items inspected

•        Report of deficiencies found with photos and proposals for needed repairs
The Continuing Roof Maintenance Services must provide:

•        Dedicated Service Department that can respond on a daily basis to leak inspections and repairs

•        24-hour leak inspections response commitment:

        regular hourly Labor

        emergencies/after-hours labor

•        36-hour disaster response commitment

•        Provide Warranty period for services/repairs
Must provide at least three (3) references of commercial roof jobs performed in the State of Florida.

Preference for local vendors, or with local branch in Volusia County or no further than 40 miles radius from our main site at 200 Canal St. to ensure timely responses


**Mandatory Site Visit is scheduled for Friday, March 13, 2026 at 9 A.M.

Starting Location: 200 Canal Street, New Smyrna Beach, FL 32168 **
Any questions please reach out to me at lwright@nsbufl.com or 386-424-3016.

Dates(All times are listed as EST )

Broadcast Date
3/6/2026 8:00 AM EST

Question End Date

Sample Due Date

Due Date
3/26/2026 2:30 PM EST

Bid Opening Date

Question End Date Reminder Notification
0 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
4 Day(s)

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
3/13/2026	9:00 AM	Yes	New Smyrna Beach Utilities Central Office Building 200 Canal St New Smyrna Beach, FL 32168

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 2

Type	Name	Description	File Type
Request for Quotation	RFQ Roof 26-273.pdf	RFQ 26-273 Annual Contract Roof PMI	PDF
Request for Quotation	Roof Route.pdf	Roof Site Visit Route Sheet	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 30

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1					Annual PMI Cost - COB Central Office Bldg - 200 Canal St.	1	EA	Price	Service
2					Annual PMI Cost - COB - Tunnel/Drive-Thru - 200 Canal St.	1	EA	Price	Service
3					Annual PMI Cost - Fleet - 2495 Boat Ramp Dr.	1	EA	Price	Service
4					Annual PMI Cost- Head End Bldg. - 3129 SR 44	1	EA	Price	Service
5					Annual PMI Cost- Electric Ops (T&D) - 350 Slaton St.	1	EA	Price	Service
6					Annual PMI Cost- Airport Substation - 2029 Turnbull Bay Rd	1	EA	Price	Service
7					Annual PMI Cost- Field St Substation - 1101 Field St.	1	EA	Price	Service
8					Annual PMI Cost- School Way Substation - 4025 Saxon Dr.	1	EA	Price	Service
9					Annual PMI Cost- Smyrna Substation - 3131 SR 44	1	EA	Price	Service
10					Annual PMI Cost- Dechlor Facility - 20 N. Causeway	1	EA	Price	Service
11					Annual PMI Cost- Lift Station 59 - 2051 Pioneer Trl	1	EA	Price	Service
12					Annual PMI Cost- Lift Station 60 - 1555 Canal St.	1	EA	Price	Service
13					Annual PMI Cost- 3rd Ave Pump Station - 728 E. 3rd Ave	1	EA	Price	Service
14					Annual PMI Cost- South Beach Pump Station - 4460 S. Atlantic Ave	1	EA	Price	Service
15					Annual PMI Cost- Smith St Pump Station - 413 Smith St.	1	EA	Price	Service
16					Annual PMI Cost - Field Operations Bldg. - 413 Smith St.	1	EA	Price	Service
17					Annual PMI Cost- WRF Chlorine/North MCC Bldg. - 3119 SR 44	1	EA	Price	Service
18					Annual PMI Cost- WRF South MCC Bldg. - 3119 SR 44	1	EA	Price	Service
19					Annual PMI Cost- WRF Operations Bldg. - 3119 SR 44	1	EA	Price	Service
20					Annual PMI Cost- WRF Lime Feed Bldg. - 3119 SR 44	1	EA	Price	Service
21					Annual PMI Cost- WRF Lift Stations Maintenance Bldg. - 3119 SR 44	1	EA	Price	Service
22					Annual PMI Cost- WTP Operations Building - 2640 Paige Ave	1	EA	Price	Service
23					Annual PMI Cost- WTP Filter Building - 2640 Paige Ave.	1	EA	Price	Service
24					Annual PMI Cost- WTP Fluoride Building - 2640 Paige Ave.	1	EA	Price	Service
25					Annual PMI Cost- WTP High Service Pump Station - 2640 Paige Ave.	1	EA	Price	Service
26					Annual PMI Cost- WTP Record Storage - 2640 Paige Ave.	1	EA	Price	Service
27					Hourly Labor Rate Non-Emergency	1	EA	Price	Service
28					Hourly Labor Rate Emergency	1	EA	Price	Service
29					Hourly Labor Rate Emergency After Hours	1	EA	Price	Service
30					Hourly Labor Rate for Lift Rental for Smith St. Pump House	1	EA	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RF Quote Documentation

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 3

Code	Description
[145-60]	Roofing
[914-73]	Roofing and Siding
[918-91]	Roofing Consultant

Publications

Total: 0

Publication

Date

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