Project Information

Bid Title

Parcel Locker System

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Apr 24, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#125-17-26

Original Source

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Bid Documents

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Project Description

Parcel Locker System

RFP/RFQ#125-17-26

OPEN

The Housing Authority of the city of Pittsburgh is issuing this Request for Proposal (“RFP”) for qualified and interested business firms to submit sealed proposals to provide Parcel Locker System.  Services will be authorized through individual task orders and may vary in scope, size, location, and source of funding.

Issue Date:

Mar 30, 2026 08:00 am

Meeting Date:

Apr 15, 2026 11:00 am

Deadline Date:

May 6, 2026 11:00 am

Procurement Documents

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Mar 27, 2026

Mar 27, 2026

RFP #125-17-26 Parcel Locker Systems (2)final

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Apr 15, 2026

Apr 15, 2026

PRE BID SIGN IN SHEET RFP #125-17-26 Parcel Locker System

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Apr 24, 2026

Apr 24, 2026

Addendum No 1 - RFP #125-17-26 Parcel Locker Systems

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Housing Authority of the City of Pittsburgh

RFP #125-17-26

Parcel Locker System

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Parcel Locker System

RFP #125-17-26

Due:

April 30, 2026

11:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

1

Housing Authority of the City of Pittsburgh

SECTION I

INTRODUCTION

RFP #125-17-26

Parcel Locker System

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The Authority,

its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its

Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. day to day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide parcel locker.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of three (3) years with two (2), one (1) year extension options, for a total of five

(5) years, in the form of the Contract (Attachment A) through this solicitation process. If

submitting alterations to the HACP contract for review and acceptance by HACP, please submit

an electronic version in MS Word format with your proposal. If submitting your company contract

for review and acceptance by HACP, please submit an electronic version in MS Word format with

your proposal. If your contract is not included with your proposal, it is assumed that HACP’s

contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

2

Housing Authority of the City of Pittsburgh

RFP #125-17-26

Parcel Locker System

Following are the Key Dates associated with this Request for Proposals:

April 30, 2026

11:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

April 15, 2026

11:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-org.zoom.us/j/861

90297252?pwd=33a5bRIO4EqSwSjZeyaKmX

eZHfR9FI.1

Meeting ID: 861 9029 7252

Passcode: 398082

Dial by your location:

+1 301 715 8592(Washington, DC)

April 16, 2026

11:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/CrGZGHc2GPyldK5Uhksw

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #125-17-26__Technical

[Full Company Name]_RFP #125-17-26__Fee Proposal

3

Housing Authority of the City of Pittsburgh

RFP #125-17-26

Parcel Locker System

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 11:00 a.m. on April 30, 2026, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 11:00 a.m. on April 30, 2026, regardless of the

selected delivery mechanism.

4

Housing Authority of the City of Pittsburgh

RFP #125-17-26

Parcel Locker System

SECTION II

SCOPE OF SERVICES

The Housing Authority of the City of Pittsburgh (HACP) is requesting proposals from qualified

providers for a parcel locker system at up to 10 HACP residential properties. The selected

provider shall oversee the monitoring, supply, installation, maintenance, and continued operation

of the parcel locker system, including but not limited to, ongoing repairs, software support,

preventative maintenance, and troubleshooting.

Scope of Work

A. Software Services

1. Annual Software Subscription Licensing for locker system software, including user

access, backend management tools, and remote monitoring features.

2. Software Updates and Security Patches/Hotfixes Regular updates to ensure software

remains secure, compliant, and up to date with new features or required patches.

B. Support Services

1. Phone Support – Property Management - Dedicated phone support for on-site staff for

troubleshooting, guidance, and issue resolution.

2. Phone Support – Residents Tiered phone support for locker end-users (residents) for

access, usage, and incident Resolution

3. 24/7 Online Self-Help – Pre-Recorded Guides Access to an online portal with pre-

recorded user tutorials, setup instructions, and FAQs.

4. Annual Remote Live Training - One (1) live remote training session per year for property

staff to cover system operations, troubleshooting, and updates.

C. Hardware Services

1. Annual Preventative Hardware Inspection -One (1) scheduled annual on-site inspection

of locker hardware to check for wear, system functionality, and compliance with safety

standards.

2. Replacement Parts/Equipment - Supply and replacement of defective or worn

components, including locks, sensors, or control units, as needed.

3. Service Calls - On-site technician visits for system repairs or urgent service requests

beyond the preventative inspection.

4. In-Person Labor - Labor costs for all on-site service work, including inspections, repairs,

part replacements, and new locker installations.

D. Hardware Provision

1. Locker Hardware - All locker units and system components will be provided, including

necessary integration tools, mounting equipment, and system control panels.

5

Commodity Codes

• NAICS 337215Showcase, Partition, Shelving, and Locker Manufacturing

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