Project Information

Bid Title

Fresh Eggs - Request for Quote

Issuing Agency

State Government of Colorado

Location

Colorado

Published Date

Jul 23, 2026

Closing Date

Jul 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

DQ1-CAAA-2027000017-2

Original Source

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Bid Documents

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Project Description

General Information
Document ID	DQ1-CAAA-2027000017-2
Status	Amended
Description	Fresh Eggs - Request for Quote
Department	DOC - Corrections Administration
Type	Documented Quote (DQ1)
Issue Date	07/17/2026 12:00 AM MDT
Closing Date	07/24/2026 01:00 PM MDT
Last Amended	07/23/2026 12:00 AM MDT
Buyer Name	Amanda Murray
Buyer Email	amanda.murray@state.co.us
Buyer Phone	719-269-4312
Location	COLO DEPARTMENT OF CORRECTIONS, P. O. BOX 1010, CANON CITY, CO, 81215-1010, US

Commodity Codes
Code	Description	Extended Description
39021	Eggs, Fresh	Please follow all bid submission instructions located in section 9 of the solicitation document attachments. Be sure to submit all required items on or before the close date of 7/24/2026 by 1:00 pm MT. Please use updated Exhibit D - Egg Price Order Form - MOD #1.

Solicitation Instructions

1. General
1.1 Applicability. Except to the extent modified, supplemented, or replaced in any solicitation by the Procuring Agency, these provisions and terms and conditions apply to a request for documented quotes, invitation for bids, or request for proposals issued by State agencies and State institutions of higher education on the Bid Information and Distribution System (BIDS) for supplies and services. These instructions are intended to summarize the State's procurement process and provide instructions to offerors, but they are not intended to modify procurement statutes and implementing rules.

Solicitation Instructions

1.2. Applicability of Current Version; Significant Changes. This version of these provisions applies to any solicitation published on or after the effective date above. This version adds an Environmental Purchasing Preference section to IFB's.

Solicitation Instructions

1.3 Definitions.
"BIDS" is the Bid Information and Distribution System used by State Agencies for publication of their solicitations.
"Contract" includes a State contract executed pursuant to State Fiscal Rules, any PO by a State Agency, and any other informal agreement permitted by State Fiscal Rules, unless the context clearly requires another meaning.
"Procuring Agency" is the State Agency that issues the solicitation on BIDS or, in the case of the executed contract or purchase order, the State Agency executing or issuing the purchase order or contract.
"Solicitation" refers to a request for documented quotes, invitation for bids, or request for proposals unless the context requires another meaning.
"State" refers to the State of Colorado.
"State Agency" refers to agencies, departments, and institutions of higher education of the State of Colorado.
"Unless otherwise specified" and "unless otherwise agreed" refers to the Procuring Agency's terms in the solicitation or other instructions to offerors that are inconsistent with these terms and conditions and, when the context requires, the resulting purchase order or contract that are inconsistent with or otherwise modify these terms and conditions.
"Vendor" refers to any person or entity responding to a solicitation, and has the same meaning as "contractor" or "offeror."

Solicitation Instructions

1.4 Telephone, E-mail, Facsimile and Electronic Quotes. If permitted by the Procuring Agency, telephone, e-mail, facsimile or other electronic quotations may be submitted in response to requests for documented quotes.

Solicitation Instructions

1.5 Late Quotes, Bids, and Proposals.
1.5.1. Vendors submitting quotes, bids, and proposals bear the risk that quotes, bids, and proposals may not arrive within the time required in the solicitation.
1.5.2. Quotes by registered vendors received prior to the time of award may be considered, at the discretion of the Procuring Agency. Vendors are cautioned, however, that State Procurement Rules restrict the authority of the Procuring Agency to consider bids and proposals received after the time specified in the solicitation.

Solicitation Instructions

1.6 Present/Former Employee Standards of Conduct -- Disclosures. Pursuant to sections 24-18-101 and 201, et. seq., C.R.S., and section 24-50-507, C.R.S., former and present public employees and officials may not "be interested" in some State Agency contracts and are prohibited from engaging in certain activities in relation to State contracts. The State reserves the right to void or terminate contracts entered into in contravention of those provisions, or contracts in which a current State employee performs any contract administration function involving the use of State time or resources or that is otherwise contrary to State law. Notwithstanding the disclosure provisions in section 24-18-201, C.R.S., the State reserves the right to disqualify any quote, bid, or proposal, or void or terminate any contract involving the participation or use of a present or former employee within the meaning of that section where such disqualification or termination is deemed to be in the best interest of the State. At the time of the submission of any quote, bid, or proposal, the contractor shall disclose to the Procuring Agency the identity, organization, and nature of participation of any present or former employee (who terminated State employment within six months prior to the date of receipt of quotes, bids, or proposals) participating in development of the quote, bid, or proposal.

Solicitation Instructions

Further, the contractor shall disclose during contract performance the identity, organization, and nature of participation of any present or former employee (who terminated State employment within six months prior to the date of any resulting contract or purchase order).

Solicitation Instructions

1.7 Alternative Bids or Offers/Affiliated Vendors. Unless otherwise permitted by the Procuring Agency, alternative bids or proposals by any vendor are not permitted. Unless otherwise permitted by the Procuring Agency, quotes, proposals or bids by affiliated vendors are not permitted except in accordance with this paragraph. An affiliated vendor is one who is controlled or owned by another vendor responding to this solicitation, or owned or controlled by a third person or other entity who controls or owns two vendors responding to this solicitation. "Affiliation" includes one person's having a substantial role in the preparation of offers by two vendors responding to this solicitation. A submission of a quote, bid or proposal in connection with any solicitation represents a certification that the quoter, bidder, or offeror is not affiliated with any known vendor also submitting a quote, bid, or proposal in response to the solicitation, except to the extent the nature of such affiliation is described with particularity. The State reserves the right to disqualify any quote, bid, or proposal by, or void any resulting purchase order or contract with, any vendor responding to a solicitation in violation of this provision or the following certificate of independent price determination.

Solicitation Instructions

1.8 Certificate of Independent Price Determination. Except as otherwise disclosed with particularity, through its submission of a quote, bid, or offer, the vendor certifies that the prices and other terms in the quote, bid, or offer have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the quote, bid, or offer by, any other competing vendor. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing vendor.

Solicitation Instructions

1.9. Submission of Quotes, Bids and Proposals. Unless otherwise specified in the solicitation, any written bid or proposal must be signed by an individual authorized to bind the vendor. Vendors are requested to use any signature/cover sheet included as an attachment to the solicitation by the Procuring Agency. Otherwise, include with the signature page at least the name of vendor, federal employer identification number (FEIN/tax ID), address, point-of-contact, and telephone number. In IFBs and RFPs, comply also with the requirements in section 3.3, Bid Return Format. The vendor's signature represents vendor's acknowledgment that it has received all attachments referred to on the BIDS solicitation pages, and all solicitation modifications posted on BIDS through the date established for receipt of quotes, bids, or proposals.

Solicitation Instructions

1.10. Specifications; Samples; Brand Name or Equal. Specifications are provided to identify the product/service required and to establish an acceptable quality level. Bids on products of equal quality and usability will normally be considered unless otherwise stated. The State will be the sole judge in determining "equals" in regard to quality and performance.
1.10.1. Failure to furnish brochures, specifications, and/or samples as requested may be sufficient cause to consider a quote unacceptable or a bid non-responsive.

Solicitation Instructions

1.10.2. Samples of product(s), when required, must be furnished free of expense to the State Agency, and if not destroyed by tests may, upon request made at the time the sample is furnished, be returned at the bidder's expense.
1.10.3. A brand name or equal specification means that the brand name is for the purpose of describing the standard of quality, performance, and characteristics desired. Unless otherwise specified, information to address equivalent substitutes in brand name or equal descriptions must include published information -- such as brochures, descriptions, or other information made available in the general course of the vendor's business -- that demonstrates: equivalent functionality in terms of significant (or other specified, e.g. form, fit, or function) performance characteristics; similar duration and scope of warranty protections; comparable experience with the same, similar, or predecessor product line; and an adequate period (or minimum period specified in the solicitation) of customer support experience to demonstrate a comparable acceptable level and availability of customer support. The determination of whether a proposed substitute is acceptable is totally within the discretion of the Procuring Agency.

Solicitation Instructions

1.11. Number of Awards. Unless otherwise specified in the solicitation, the Procuring Agency may award individual line items to different vendors or otherwise make multiple awards to vendors who, in the Procuring Agency's judgment, best satisfy the requirements consistent with the award criteria in the solicitation.

Solicitation Instructions

1.12. Vendor Inquiries. Vendors may make written or, if permitted by the Procuring Agency, e-mail or fax inquiries concerning this solicitation before the date and time indicated for receipt of quotes, bids, or offers. Send all inquiries to the point-of-contact indicated on the BIDS solicitation. Responses to vendor's inquiries amending or clarifying invitations for bids or requests for proposals will be made in writing by the Procuring Agency and posted on BIDS. Vendors may not rely on any other statements, written or oral, that alter any specification or other term or condition of the solicitation. It is incumbent upon offerors to carefully and regularly monitor BIDS notifications for any such postings.

Solicitation Instructions

1.13 BIDS Registration. Unless a limited competition procedure is used by the State Agency in accordance with the Procurement Rules, a vendor must be currently registered on BIDS at the time specified by a Procuring Agency for receipt of quotes, bids or proposals for its bid or proposal to be considered responsive. BIDS registration is not required for responding to requests for information or solicitations not required by the Procurement Rules to be placed on BIDS, e.g. discretionary use of documented quotes for acquisition of services less than $25,000 and commodities less than $10,000.

Solicitation Instructions

1.14. Protest. A protest of any portion of a State Agency solicitation must be submitted in writing to the Procuring Agency, in accordance with Title 24, Article 109, C.R.S., as amended. Vendors must protest within seven (7) working days after becoming aware of the facts giving rise to the protest. The requirement for timely (seven working days) submission of any protest relating to award will begin on the first working day following posting of the award notice on BIDS, or on receipt of any other award notice issued by the Procuring Agency, whichever is earlier.

Solicitation Instructions

1.15. Cancellation of Solicitation. Pursuant to Procurement Rule R-24-103-301, State Agency solicitations may be canceled or any or all quotes, bids or proposals rejected when it is in the best interests of the State.

Solicitation Instructions

2. Documented Quotes
2.1 Applicability. Except as replaced, modified or supplemented by the Procuring Agency in the solicitation, these procedures apply to any solicitation identified on the solicitation as a request for documented quotes or a "documented quote" issued by a State Agency.

Solicitation Instructions

2.2 Description. The documented quote process is a State small purchase procedure that is informal but results in awards that are most advantageous to the State.

Solicitation Instructions

2.3 Responsiveness of Quotations.
2.3.1. Vendors must furnish the samples (if required) and other information necessary to provide the Procuring Agency with information sufficient to evaluate the price, acceptability of the supply or service, equivalency of substitutes in brand name or equal descriptions, or other factors being considered in the evaluation of quotations.
2.3.2. Unless otherwise specified, information to address delivery terms must describe the time for delivery, terms for transportation (e.g. F.O.B. terms), any unusual or unique packing and handling provisions, or any other delivery and shipping terms.
2.3.3. The Procuring Agency may, but is not required to, contact quoting vendors to obtain additional or missing information and to clarify aspects of the quote as deemed necessary to determine the acceptability of the quote. The Procuring Agency may reject as unacceptable quotes from vendors not registered on BIDS at the time set for receipt of quotes, quotes that do not provide sufficient information to permit their evaluation, or quotes that do not meet the minimum requirements in the solicitation.

Commodity Codes

• NAICS 112310Chicken Egg Production
• NAICS 424480Fresh Fruit and Vegetable Merchant Wholesalers

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