Project Information

Bid Title

FOPD Fencing

Issuing Agency

City of Fort Oglethorpe

Location

Georgia

Published Date

Oct 21, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

#007-25

Original Source

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Bid Documents

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Project Description

RFP #	Title	Closing	Status	File
#007-25	FOPD Fencing	11-24-25 02:00 PM	Open	View

Attachment Preview

INVITATION TO BID

City of Fort Oglethorpe

POLICE DEPARTMENT

900 City Hall Drive

Fort Oglethorpe, Georgia 30742

Phone: 706-866-2512 Fax: 706-866-2532

Invitation to Bid (ITB) No. 007-25

POLICE DEPARTMENT – Fencing

1.0 Bid Requirements and Project Specifications

The City of Fort Oglethorpe hereby solicits and requests sealed bids from qualified contractors for fencing,

including installation for use by the Fort Oglethorpe Police Department. The project consists of furnishing

all materials, labor, tools, equipment, and services required for installation as described in the

specifications.

Bids for this project must be sealed and delivered in person, by mail, or overnight delivery service to:

City of Fort Oglethorpe

500 City Hall Drive

Fort Oglethorpe, Georgia, 30742

Attention: Kathy Bradley, Assistant Finance Director

All bids must be delivered to the City no later than Monday, November 24, 2025, at 2 p.m. Any bid

received after this time will not be considered. The envelope shall state “SEALED BID – ITB #007-25: FOPD

Fencing” to prevent accidental opening. Bids will be read aloud at that time. An award will be made based

on the lowest responsive and responsible bid that has met the requirements of this ITB. Bids may be split

or awarded in entirety. Bid price shall stand for 90 days from the due date of the bid.

Written inquiries should be made to Kathy Bradley, Assistant Finance Director, at

kbradley@fortoglethorpega.gov. All questions must be submitted in writing by Friday, November 14,

2025, at 2 p.m. A Pre-Bid meeting will be held on Thursday, October 30, 2025, at 2 p.m. at 500 City Hall

Drive, Fort Oglethorpe, Georgia, 30742.

For complete details regarding this bid and to view the scope of work summary for ITB # 007-25, please

view the project details at www.fortogov.com under the Bids and Proposals tab https://fortogov.com/bids-

proposals/.

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1.1 ITB #007-25: FOPD Fencing – Specifications

The purpose of this specification is to describe materials, dimensions, and workmanship desired to

complete the project as specified below.

1.1.1

Scope of Work

o The scope of work consists of furnishing labor, equipment, materials, and services required to completely

install 570 Linear Feet of 10’ black vinyl chain link fencing and two (2) 24’ opening cantilever gates and

remove 60 linear feet of existing fencing, two (2) 16’ double drive gates to reuse and one (1) gate for

reuse as walk gate in the parking lot area and evidence room area around the Police Department as well

as install wireless receiver, keypad, remotes and two (2) high speed gate controllers for the gates and

install Black Bottom Lock Privacy Slats to 570 linear feet of new fence and 243 linear feet of existing

fence and install barb wire/razor ribbon on the fencing around the evidence room area.

o All work shall be performed in a neat and craftsman-like quality, in accordance with acceptable practices

and industry standards. Care shall be exercised in installing material and equipment, not to unnecessarily

mark or deface property. All unused materials, scrap, and debris shall be removed.

o All work shall be performed in coordination with other contractors that are performing work in the same

area during the same time.

2.0 Bid Submittal and Required Documents

2.1 The bid response must include the following documents in this order:

• Bid Proposal Form (as a cover sheet)

• Bid Fee Form

• Execution of Bid Form

• Exception Sheet

• W-9

• Affidavit of Non-Collusion

• Certificate of Insurance as described in Section 6.0 ‘Insurance Requirements’

• E-Verify Compliance – Georgia Security and Immigration Compliance Act Affidavit

• All other submittals as required per the specifications.

2.2 All referenced documents must be complete and returned in their entirety to constitute a

complete bid. All manually submitted bids must be submitted on the bid proposal and bid fee forms

contained in these specifications to be considered.

2.3 Partial bids will not be accepted. The contractor must bid on all items listed above under Section 1.1

FOPD Fencing – Specifications and the accompanying Bid Fee Form.

2.4 Respondent understands that the City reserves the right to reject any or all bids. Award will be made

based upon the most responsive and responsible bid that has met the requirements of this ITB criteria.

The respondent agrees that its bid shall be good and may not be withdrawn for a period of 90 days

after the scheduled closing time for receiving bids.

2.5 The contractor is responsible for determining and acknowledging any addenda issued in connection with

this bid solicitation in order for their bid to be considered. Addenda will be published on the City’s

website (www.fortogov.com) under the Bids and Proposals tab https://fortogov.com/bids-proposals/

3.0 Quality Assurance Requirements

3.1

Project Safety: The contractor is solely responsible for maintaining a safe work environment for the

duration of the project.

3.2

The contractor is urged to use care on this project and leave the City property in pre-project

condition.

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3.3

The contractor shall be responsible for taking corrective actions for any notices of violations issued

as a result of the contractor’s or any subcontractor’s actions or performances during this scope of

work.

4.0 Terms and Conditions

4.1

All bids and supporting materials as well as correspondence relating to this ITB become property of

the City of Fort Oglethorpe when received. Any proprietary information contained in the submittal

should be so indicated. However, a general indication that the entire contents, or a major portion,

of the bid is proprietary will not be honored.

4.2

All applicable State of Georgia and Federal Laws, City ordinances, licenses, and regulations of all

agencies having jurisdiction shall apply to the respondent, the Contractor and project throughout

and are herein incorporated. The Agreement with the contractor, and all questions concerning

the execution, validity, or invalidity, capability of the parties, and the performance of the

Agreement, shall be interpreted in all respects in accordance with the laws of the State of

Georgia.

4.3

Professionals requiring special licenses must be licensed in the State of Georgia and shall

be responsible for those portions of the work as may be required by law.

4.4

Subcontractors as part of the project team must be licensed in the State of Georgia and shall

be responsible for obtaining E-Verify Affidavits from his subs.

4.5

From the date the City of Fort Oglethorpe receives a respondent’s bid through the date a contract

is awarded to a contractor, no respondent may make substitutions, deletions, additions, or other

changes in the configuration of respondent’s bid.

4.6

All materials submitted in connection with this ITB will be public documents and subject to the

Open Records Act and all other laws of the State of Georgia, the United States of America, and the

open records policies of the City of Fort Oglethorpe. All such materials shall remain the property of

the City of Fort Oglethorpe and will not be returned to the respondent.

4.7

Failure to submit all the mandatory forms for this ITB package shall be just cause for the rejection of

the qualification package. However, the City of Fort Oglethorpe reserves the right to decide, on a

case-by-case basis, its sole discretion, whether or not to reject such a bid as non-responsive.

4.8

In case of failure to deliver goods in accordance with the contract terms and conditions, the City

of Fort Oglethorpe, after due oral or written notice, may procure substitute goods or services

from other sources and hold the contractor responsible for any resulting additional purchasing

and administrative costs. This remedy shall be in addition to any other remedies the City of Fort

Oglethorpe may have.

4.9

By submitting a bid package, the Contractor is certifying that they are not currently debarred

from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any

person or entity this is currently debarred from submitting bids on contracts by any agency of the

State of Georgia.

4.10 Any contract resulting from this ITB shall be governed in all respects by the laws of the State of

Georgia and any litigation with respect thereto shall be brought in the courts of the City of Fort

Oglethorpe in the state of Georgia. The Contractor shall comply with all applicable federal,

state, and local laws and regulations.

4.11 It is understood and agreed between the parties herein that the City of Fort Oglethorpe shall be

bound hereunder only to the extent of the funds available, or which may hereafter become

available from the purpose of this agreement.

4.12 Following review of all qualified bids, and selection of a suitable Contractor, a recommendation

will be made to the City of Fort Oglethorpe Mayor and City Council by the project representative.

4.13 If awarded the bid, Contractor must have minimum Worker’s Comp and General Liability

Insurance in full force and effect prior to beginning work. Contractor will not be allowed to begin

work unless Contractor is able to present satisfactory evidence that the Contractor holds any and

all necessary or required Federal, State or local licenses and/or permits. Pursuant to O.C.G.A. §

13-10-91, all contractors and subcontractors performing work within the State of Georgia under

contract with a public employer must register and participate in the federal work authorization

system (i.e. E-Verify). More information can be found at www.e-verify.gov. Each respondent

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shall submit with its bid a copy of their current Occupational Tax Certificate issued in the State of

Georgia. If Contractor cannot provide this document, it will be required to obtain such document

from the City of Fort Oglethorpe if it is the awarded respondent.

4.14 If awarded the bid, Contractor must attest compliance with the requirements of O.C.G.A 13-10-91

and Rule 300-10-1-.02 by the execution of the contractor affidavit as shown in Rule 300-10-1-.07 or

a substantially similar contractor affidavit. Contractor agrees that in the event Contractor employs

or contracts with any subcontractor(s) in connection with the contract, Contractor will secure from

such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. 13-10-91 and

Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit shown in Rule

300-10-1-.08 or a substantially similar affidavit and maintain said records of such attestation for

inspection by the City at any time.

4.15 The City of Fort Oglethorpe reserves the right to accept the lowest responsive & responsible bid

that is determined to be in the best interest of the City of Fort Oglethorpe. The City of Fort

Oglethorpe reserves the right to accept or reject any and all bids, to waive formalities, technicalities

or irregularities and to re-advertise if necessary.

5.0 Indemnification

5.1

The City of Fort Oglethorpe shall be held harmless against any and all claims for bodily injury,

sickness, disease, death or personal injury, or damage to property or loss of use of any property

or assets resulting therefrom, arising out of resulting from the performance of the products or

from services, of which, the City of Fort Oglethorpe is contracting hereunder, provided such is

caused in whole or in part by any negligent act or omission of the Contractor, or any

subcontractor or any of their agents or employees, or arises from any job-related injury.

5.2

The Contractor agrees to indemnify the City of Fort Oglethorpe and pay the cost of the City of Fort

Oglethorpe legal defenses, including the fees of attorneys as may be selected by the City of Fort

Oglethorpe, for all claims described in the hold harmless clause herein. Such payment on behalf

of the City of Fort Oglethorpe shall be in addition to any and all other legal remedies available to

the City of Fort Oglethorpe and shall not be considered to be the City of Fort Oglethorpe

exclusive remedy. It is agreed by the parties hereto that specific consideration has been received

by the Contractor under this agreement for this hold harmless/indemnification provision.

6.0 Insurance Requirements

6.1

Contractor providing services under this agreement will be required to produce and maintain, at

their own expense and without cost the City of Fort Oglethorpe, until final acceptance by the City of

Fort Oglethorpe of all products or services covered by the contract, the following types of insurance.

Contractor must have as a minimum, the following insurance limits: a) Worker’s Compensation and

Employer’s Liability Insurance, statutory limits: b) Comprehensive General Liability Insurance, a

total of $1,000,000 for each occurrence and $2,000,000 in aggregate: c) Comprehensive

Automobile Liability Insurance, $1,000,000 Combined Single limit: d) $1,000,000 Commercial

Umbrella policy.

6.2

The Contractor shall provide certificates of insurance to the City of Fort Oglethorpe

demonstrating that the aforementioned insurance requirements have been met prior to the

commencement of work under this contract. The General Liability and Auto Liability certificates

of insurance shall indicate that the policies have been endorsed to cover the City of Fort

Oglethorpe as an additional insured and that these policies may not be canceled or modified

without thirty (30) days prior written notice to the City of Fort Oglethorpe.

6.3

This insurance coverage enumerated above constitutes the minimum requirements and shall in no

way lessen or limit the liability of the Contractor under the terms of the contract. Sub-Contractor’s

insurance shall be the responsibility of the Contractor.

6.4

Surety and insurance companies must have an AM Best rating of A-10 or greater, be listed in the

Federal Registry of Companies holding Certificates of Authority and Acceptable Sureties on

Federal Bonds, be licensed by the Georgia Insurance Department and the Georgia Secretary of

State to do business in the State of Georgia.

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7.0 Georgia Immigration & Compliance Act

7.1

Pursuant to O.C.G.A. § 13-10-91, all contractors or subcontractors who enter into a contract with

the City of Fort Oglethorpe Government or a contractor of the City of Fort Oglethorpe Government

in connection with the physical performance of services within this state, shall register and

participate in the federal work authorization program to verify information of all employees. Any

employee, contractor, or subcontractor of such contractor or subcontractor shall also be required

to satisfy these requirements.

7.2

Access to the authorization program to obtain an E-Verify number can be found at

e-verify.uscis.gov/enroll, the website operated by the U.S. Department of Homeland Security

(USDHS). FOR A BID TO BE CONSIDERED, SUCH CERTIFICATION SHALL BE INCLUDED IN THE

CONTRACTOR RESPONSE TO ALL SOLICITATIONS ISSUED BY THE CITY OF FORT OGLETHORPE.

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Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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