Project Information

Bid Title

Request For Proposals – For Cultural Resource Mitigation

Issuing Agency

Washington County Water Conservancy District

Location

Utah

Published Date

Mar 6, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Request For Proposals - For Cultural Resource Mitigation

Public Notice Request For Proposals For Cultural Resource Mitigation The Washington County Water Conservancy District (district) is seeking proposals for Cultural Resource Mitigation. A copy of the Request for Proposals is available at wcwcd.gov/procurement / . Proposals must be received by the district no later than Friday, April 3, 2026, 5:00 pm. The district will manage this solicitation through the Kahua Online Bid Room application (Kahua). The district strongly prefers that submissions and questions be made through Kahua. Please see the Request for Proposals for instructions on accessing Kahua. Vendors who are unable to use Kahua may submit responses to the solicitation via email. Questions regarding this solicitation should be addressed to Dinah Neumann by phone at (435) 673-3617 (office) or email at dinah@wcwcd.gov .

Project Information
Project Type	Request for Proposals
Project Manager	Dinah Neumann (Dinah@wcwcd.gov) Send Email
Project Description	Public Request For Proposals For Cultural Resource Mitigation The Washington County Water Conservancy District (district) is seeking proposals for Cultural Resource Mitigation. A copy of the Request for Proposals is available at wcwcd.gov/procurement / . Proposals must be received by the district no later than Friday, April 3, 2026, 5:00 pm. The district will manage this solicitation through the Kahua Online Bid Room application (Kahua). The district strongly prefers that submissions and questions be made through Kahua. Please see the Request for Proposals for instructions on accessing Kahua. Vendors who are unable to use Kahua may submit responses to the solicitation via email. Questions regarding this solicitation should be addressed to Dinah Neumann by phone at (435) 673-3617 (office) or email at dinah@wcwcd.gov .
Consultant(s)	n/a
Open	March 6, 2026
Close	April 3, 2026 5:00 pm
Vendor(s)	n/a

Attachment Preview

REQUEST FOR PROPOSALS

CULTURAL RESOURCE

MITIGATION

INTRODUCTION

Washington County Water Conservancy District (district) is a water conservancy district

organized and existing under the Utah Water Conservancy District Act. The district is

seeking proposals from qualified vendors to provide cultural resource mitigation

(procurement item). The following contains information relating to the procurement item

required and describes the criteria and selection process the district will use to select a

vendor. The scope of work is attached and incorporated as Exhibit A.

PROPOSAL SUBMISSION

Proposals must be received by the district no later than Friday, April 3, 2026, 5:00

pm. The Cost Proposal must be separate from the Service Proposal.

Service Proposals are limited to a total of 10 pages, excluding one cover page, a table of

contents, letters of recommendation, and resumes. One page is considered the equivalent of

a single side of an 8.5”x11” piece of paper. One side of an 11”x17” page counts as two pages.

Proposals must have 1” margins and a minimum font size of eleven.

The district’s strong preference is that vendors submit proposals digitally via the district’s

online project management system software platform Kahua (Kahua). Kahua is a third-party

software platform that has a Bid Room application that manages procurement solicitations

and meets federal security requirements.

Submitting via Kahua Bid Room

To obtain access to the Kahua Bid Room, email the district’s procurement manager Dinah

Neumann at dinah@wcwcd.gov and include the solicitation title in the subject line. Include

the name and contact information of the individual who will be entering data in Kahua on

behalf of your organization. IMPORTANT: Carefully select the person who will perform the

administrative task of entering data and responses, because Kahua limits each organization

to a single authorized representative for security purposes.

The individual you designate will receive an email invitation from Kahua that will allow

access to Kahua’s Bid Room by either registering as a new user or logging in if you already

have an existing Kahua account.

Information regarding how to use Kahua’s Bid Room application to respond to solicitations

and ask questions can be found in the Guide for Vendors: Using the Kahua Bid Room to

Respond to Solicitations and Ask Procurement Questions at wcwcd.gov/procurement.

For technical help regarding Kahua, email kahua@wcwcd.gov.

Submitting via Email

The proposal should be submitted in the Kahua Bid Room. However, if you are unable to

submit your proposal through the Kahua Bid Room, you may submit it in portable document

format (PDF) via email to dinah@wcwcd.gov. The Cost Proposal must be attached in a

separate PDF from the Service Proposal. The email must clearly identify: 1) Name of

vendor, 2) Contact information of vendor, 3) that it contains a PROPOSAL FOR CULTURAL

RESOURCE MITIGATION, and 4) why the submittal had to be done by email rather than

through Kahua.

Vendors are encouraged to submit early to allow time for potential technical delays. Late

submissions, including those delayed by technical issues, will not be accepted. Vendors are

solely responsible for ensuring their proposals are submitted on time. The district assumes

no responsibility for delays or other failures, whether caused by internet

disruption, system failure, or any other event.

QUESTIONS REGARDING THE SOLICITATION

The due date for questions regarding the solicitation is March 25, 2026. The district strongly

prefers that vendors submit questions through the Q&A section of the Kahua Bid Room,

because the software keeps a record of each question and answer and shares them with all

vendors in a timely and uniform basis. Although vendors may submit multiple questions,

Kahua processes each question and answer individually.

If you are unable to submit questions through the Kahua Bid Room, you may submit

questions via email to dinah@wcwcd.gov.

For technical help regarding Kahua, email kahua@wcwcd.gov.

RFP ANTICIPATED TIMELINE

ITEM

Published Date:

Questions Due Date (if applicable):

Submissions Due Date:

DUE DATE

March 6, 2026

March 25, 2026

April 3, 2026

Page 2 of 7

Evaluation Phase:

Contracting Phase:

Board Approval (if applicable):

Notice to Proceed:

April 10, 2026

April 24, 2026

May 4, 2026

May 5, 2026

AGREEMENT

The district’s Agreement, which includes its standard terms and conditions, is attached and

incorporated as Exhibit B. Any exceptions to the terms, conditions, or requirements found in

the Agreement must be submitted with the vendor’s proposal. Such exceptions will be

considered in the evaluation and award process. Excessive exceptions or exceptions that

materially change the district’s standard terms and conditions may result in the proposal

being deemed non-responsive. The district shall be the sole determiner of the acceptability of

any exception. The district reserves the right to modify the Agreement prior to execution.

Renewal Conditions

The Agreement may not continue or be renewed for any year after the first year of the

contract if adequate funds are not appropriated or otherwise available to continue or renew

the Agreement.

UTAH GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT

The district is subject to the Utah Government Records Access and Management Act, Utah

Code Ann. § 63G-2-101, et. seq. (GRAMA). All proposals are ordinarily public documents once

an award is made. A vendor who desires to request protected status of any information

submitted in the proposal is responsible to understand and implement any protection

provided by GRAMA. The district will not be bound by any instructions contained in the

proposal, but rather, will only be governed by GRAMA and district GRAMA policies. Below

is the information and processes regarding how to submit a request for Business

Confidentiality with your RFP submission.

BUSINESS CONFIDENTIALITY

In accordance with State Law, all files submitted in response to a procurement (Bids, SOQs,

RFPs, etc..) are a public record and are subject to public review upon request. However, a

vendor may request that portions of their submission containing trade secrets or certain

commercial or financial information identified in Utah Code §63G-2-305(1)–( 2) be

classified as a protected record by complying with Utah Code §63G-2-309(1). Protected

records are not generally available to the public except under certain circumstances.

To request the protected classification, the firm must provide the District with a written

claim of business confidentiality indicating what parts of their submission it would like to be

classified as protected, along with a concise statement of reasons supporting the claim of

business confidentiality. The district provides the WCWCD Claim of Business

Confidentiality form for this purpose.

Page 3 of 7

If making a claim of business confidentiality, submission should include a set of unredacted

files and a set of redacted files, with the confidentiality form (attached). Please note that the

submission cannot be fully redacted. Washington County Water Conservancy District will

not redact a proposal on behalf of a claimant if they fail to upload a redacted copy of their

proposal.

Continue following the directions in the procurement notice to submit your files in response

to the procurement.

CERTIFICATION

By submitting a proposal, the vendor certifies and represents that it has:

• read and understands the Request for Proposals and its associated documents;

• become familiar with the conditions which might directly or indirectly affect the

delivery of the services outlined in the Scope of Work;

• identified any questions or concerns regarding the services outlined in the Scope of

Work and ensured that all questions are fully clarified to its satisfaction;

• the ability and qualifications to provide the services outlined in the Scope of Work;

and

• determined that the Request for Proposals and its associated documents are sufficient

to determine the cost for the services outlined in the Scope of Work, enter into the

Agreement, and provide the services outlined in the Scope of Work.

CONTACT INFORMATION:

Washington County Water Conservancy District

ATTN: Dinah Neumann

533 E. Waterworks Drive

St. George, Utah 84770

(435) 673-3617 (office)

dinah@wcwcd.gov

www.wcwcd.gov

PROPOSAL MINIMUM REQUIRED CONTENT

This Request for Proposals is designed to provide vendors with sufficient basic information

to submit proposals meeting minimum requirements. It is not intended to limit a proposal’s

content or exclude any relevant or essential data. Vendors are at liberty to expand upon the

specifications to show relevant capability. Additional information to clarify responses may be

requested before selecting the vendor. At minimum, the proposal must contain a Service

Proposal and Cost Proposal as outlined below.

Vendors must demonstrate the following:

• Meet Secretary of the Interior professional qualifications

• Hold state (PLPCO) and federal (BLM) archaeology permits, including permits in

Utah in the Virgin Permit Area or statewide

Page 4 of 7

• Experience in Virgin Branch Ancestral Puebloan and Southern Paiute archaeology,

OHV-area safety, and NAGPRA POA implementation

• Competency in testing, excavation, mechanical trenching, and rockshelter-safe

methods

• Full lab analysis services (lithics, ceramics, faunal, botanical, AMS dating, XRF)

• Capacity for geophysics (GPR), photogrammetry, XRF analysis coordination, and 36

CFR 79-compliant curation

• Capable of producing UASFs, GIS mapping, technical reports, and curated collections

to 36 CFR 79 standards

• Experience facilitating Tribal monitors and integrating ethnographic interpretation

into technical reports and public products

Service Proposal

The Service Proposal shall include the following information and any other information the

vendor deems relevant or essential to demonstrate its:

1. Qualifications:

a. Identify the key personnel expected to provide the procurement item. Include

resumes for these personnel.

b. Summarize prior engagements in which key personnel have participated that

demonstrate their expertise and experience in providing the procurement item.

c. Demonstrate availability and ability of key personnel for counseling with

officers and staff.

2. Knowledge and Experience:

a. Demonstrate experience and proven ability providing the procurement item on

similar projects in the Southwest/Great Basin.

b. Demonstrate good working knowledge, capability of providing professional

services and capability of preparing various analyses, reports, and other

deliverables in connection with the procurement item.

3. Management Plan:

a. Describe approach to providing the procurement item. Include a schedule.

b. Describe communication plan.

c. Describe vendor’s strengths and how they will be used to provide the

procurement item.

The district reserves the right to request clarification of any item in a proposal or to request

additional information necessary to properly evaluate proposals. All requests for clarification

and responses will be via email.

Cost Proposal

The Cost Proposal shall include a line-item cost breakdown for the time, materials, and

equipment as they will be charged to the district, including:

d. The hourly cost for each staff member who may be assigned to the contract

e. The cost of any materials needed to provide the Service

f. The hourly cost of any equipment needed to provide the Service

Page 5 of 7

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541720Research and Development in the Social Sciences and Humanities
• NAICS 541990All Other Professional, Scientific, and Technical Services

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