Project Information

Bid Title

2026-06 Vegetation Spray

Issuing Agency

Cole County

Location

Missouri

Published Date

Jan 25, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-06 Vegetation Spray

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2026-06 Vegetation Spray
Bid Title:	2026-06 Vegetation Spray
Category:	Road and Bridge Supplies, Equipment, Materials and Services
Status:	Open

Publication Date/Time: 1/25/2026 8:00 AM Closing Date/Time: 2/26/2026 3:00 PM Bid Opening Information: 02/26/2026 at 3pm Contact Person: Lexi Buechter abuechter@colecounty.org (573) 634-9168 Related Documents: 2026-06 Vegetation Spray Bid Docs

Attachment Preview

COUNTY OF COLE – MISSOURI

REQUEST FOR BID

2026-06: VEGETATION SPRAY MATERIALS

SUBMISSIONS SHALL BE ACCEPTED THROUGH

THURSDAY, FEBRUARY 26, 2026 AT 3:00 P.M. CENTRAL

AND RECEIVED AT:

COLE COUNTY COMMISSION

311 EAST HIGH STREET, ROOM 200

JEFFERSON CITY, MO 65101

______________________________________ ______________________________________

Company Name

Direct Contact Name (Typed/Printed)

__________________________________________ __________________________________________

Mailing Address

Title

__________________________________________ __________________________________________

City/State/Zip

Email

__________________________________________ __________________________________________

Office Telephone Number

Direct Line or Extension

I hereby certify that I am submitting the following information on behalf of the above-listed company and understand that by virtue

of executing and returning with this response this REQUIRED RESPONSE FORM, I further certify full, complete and unconditional

acceptance of the terms and conditions set forth herein, all attachments and the contents of any addendum or amendment released

hereto. (Submission must be signed by an officer or employee having authority to legally bind the respondent.)

______________________________________ _______________________________________

Authorized Signature

Authorized Name (Typed/Printed)

______________________________________ _______________________________________

Title

Date

REQUEST FOR BID

Sealed offers will be accepted by the Cole County Commission for consideration in provision of the following:

2026-06

VEGETATION SPRAY MATERIALS

Submissions will be received at the office of the Cole County Commission, 311 East High Street, Room 200,

Jefferson City, Missouri until 3:00 p.m. on Thursday, February 26th, at which time they will be publicly opened

and taken under advisement. Bidders should be aware that submissions are public record under state

law. Specifications are available at www.colecounty.org or by contacting Lexi Buechter at (573) 634-9168 or

abuechter@colecounty.org.

NEWS TRIBUNE: Jan 25, Feb 1 & 8

Legal Notices

Cole County Commission

311 East High Street

Jefferson City MO 65101

2

COLE COUNTY COMMISSION

PURCHASING

311 EAST HIGH STREET, ROOM 200

JEFFERSON CITY, MISSOURI 65101

REQUEST FOR BID

1.0 OVERVIEW

1.1 NOTIFICATION. This document constitutes a request for competitive, sealed offers per the Terms and

Conditions of bidding and any special conditions set forth herein for the provision of vegetation spray

materials for use by the Cole County Department of Public Works.

Respondents are responsible for being thoroughly familiar with all specifications and requirements of this

solicitation. Failure to examine any relevant document or provision thereof will not relieve the successful

respondent from any obligation under this bid. Qualified organizations are invited to prepare an offer in

response to this document and in doing so, concur with all terms, conditions, specifications and addenda

to this bid unless specifically noted otherwise in a separate section within their response titled

“EXCEPTIONS”.

1.2 QUESTIONS, REQUESTS FOR CLARIFICATION OR INTERPRETATION. Respondents are advised that all

questions concerning the meaning or intent of these specifications must be submitted IN WRITING and

received at least five (5) business days prior to the date scheduled for bid opening. All inquiries shall be

directed to:

Lexi Buechter, Purchasing Agent

abuechter@colecounty.org

As of the issuance date of this solicitation and continuing until the final date for acceptance of

submissions, all respondents are specifically directed not to discuss, hold meetings, conferences, or

technical discussions with any County employee for the purpose of responding to this solicitation except

as otherwise permitted by this bid document. Respondents should not otherwise ask any County officials

or employees questions about the bid or related issues, either orally or by written communication.

Respondents directly contacting other County employees risk elimination from further consideration.

1.3 ISSUANCE OF ADDENDA. Every attempt shall be made to ensure that all written questions receive an

adequate and prompt response. However, in order to maintain a fair and equitable bid process, all

respondents will be advised of any questions submitted, the County’s response, and any other pertinent

information related to this solicitation via the issuance of addenda, which will be posted at

www.colecounty.org. All issued addenda are incorporated by reference as if fully set out herein. An

addendum may contain information that could affect bid responses. Respondents are cautioned that the

only official position of Cole County is that which is issued by Cole County in these specifications or by

addendum thereto; no other means of communication, whether written or oral, shall be construed as a

formal or official response or statement. It shall be the responsibility of the respondent to verify whether

or not any addenda have been issued prior to submitting a bid response to Cole County.

The County assumes no liability if a respondent fails to incorporate addenda into their bid. Failure to

have requested an addendum covering any questions affecting the interpretation of these specifications

shall not relieve the awarded party from delivering the completed project, product and/or service in

accordance with the intent of these specifications.

3

1.4 SUBMISSION REQUIREMENTS. A fully executed response, including the specification pages comprising

this invitation and any related illustrative documentation and/or issued addenda shall:

▪ Be submitted in a sealed envelope identified by bid number, bid title, and bid opening date/time;

▪ Be complete and signed by an official authorized to obligate company submitting the bid;

▪ Include (1) complete original bid and two (2) exact duplicates.

It is the responsibility of each respondent to deliver its submission to the office of the Cole County

Commission, 311 East High Street, Room 200, Jefferson City, Missouri on or before the date and exact

time indicated for public bid opening. Fax and email submissions will not be accepted or considered.

Responses will be time and date stamped; those received late will be determined non-responsive without

exception. Late bids may be returned unopened to the respondent upon request within ten (10) business

days after the bid opening. All returns will be made at the respondent’s expense.

1.5 BID OPENING. Submissions will be publicly opened in the Cole County Commission Chambers on

Thursday, February 26th at 3:00 p.m. Central. Respondents and the public are invited but not required to

attend the formal bid opening. All documents will be made available for public inspection, but no decision

relating to the award of the contract or agreement will be made at the bid opening.

1.6 ADVICE OF AWARD. Upon bid award by the Cole County Commission, award notification letters,

including a bid tabulation summarizing responses received, will be sent via email to all parties submitting

a response.

2.0 TERMS AND CONDITIONS

2.1 INCURRING COSTS. Cole County shall not pay for any information requested herein nor be obligated or

liable for any cost incurred by any respondent in submitting a response.

2.2 RESERVATIONS. The right is hereby reserved to reject any or all submissions for any reason, in part or

in whole, received in response to this solicitation; to waive or not waive informalities or irregularities in

any response or the bidding procedures; to request supplementary information from respondents as

determined necessary to effectively evaluate responses; to cancel this solicitation, advertise for new and/or

purchase off of cooperative purchasing contracts; and to accept, request clarification or further negotiate

the terms, conditions and/or methodology of any response if, in Cole County’s sole judgment, the best

interests of Cole County will be so served.

2.3 MODIFICATION/WITHDRAWAL. Receipt of written notice or an in-person request from a properly

identified individual prior to the official date and time set for bid opening must occur in order to modify

or withdraw a submission which has been delivered to the office of the Cole County Commission.

2.4 VALIDITY. Respondents agree that submissions will remain valid for consideration by Cole County for

a minimum period of ninety (90) calendar days after the date specified for bid opening.

2.5 RESPONSE MATERIAL OWNERSHIP. All material submitted in response to this solicitation becomes the

property of Cole County and may be disclosed upon proper Sunshine Law request per 610.021(12) RSMo.

2.6 EXCEPTIONS. The wording of this solicitation may not be changed or altered in any manner by a

respondent. Changes, additions or limiting provisions made on the invitation will render the bid informal

and may cause its rejection. Taking exception to any clause in part or in whole does not necessarily

disqualify a respondent; any such exception shall be clearly identified and described in full detail in the

respondent’s submission on a separate page clearly titled “EXCEPTIONS.” Any exception will be

4

evaluated and accepted or rejected by Cole County, whose decision shall be final and conclusive. In the

absence of such declaration(s), the response shall be accepted as in strict compliance with all terms,

conditions, and specifications and the awarded party shall be held responsible for providing the product

or service accordingly.

2.7 RESTRICTIVE LANGUAGE. It shall be the responsibility of potential respondents to ask questions, request

changes or clarification, or otherwise advise Cole County if any language, specification or requirement of

this solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict

or limit responses to a single source. Such notification must be directed to the Purchasing Agent and

received at least five (5) business days prior to the date set for bid opening.

2.8 INTERPRETATION. If a respondent has any questions which arise concerning the true meaning or intent

of these bid documents, plans or any part thereof which affect the cost, quality, quantity, or character of

the project or service, respondent shall request in writing that an interpretation be made and an addendum

be issued which shall then be posted at www.colecounty.org. Failure to have requested an addendum

covering any questions affecting the interpretations of the bid documents shall not relieve the successful

respondent from delivering the product, service or completed project in accordance with the intent of the

bid documents. Should any differences arise as to the meaning or intent of these specifications, Cole

County’s interpretation shall be final and conclusive.

2.9 EQUIVALENT MATERIAL/EQUIPMENT. Any listed manufacturer/model number(s) or a definite

reference to a particular item or piece of equipment is intended to establish a minimally acceptable design,

type, quality, functional capacity, and/or desired performance level. It is to be understood that any

equivalent alternate which will perform adequately the duties imposed by the general design may be

proposed and bid so long as sufficient details necessary to establish equivalency are included in the

submission. Acceptance is subject to approval of the County which may request further information,

sample(s) and/or a demonstration prior to bid award. Cole County shall be the sole judge of equivalency.

2.10 LIKE OR SIMILAR PRODUCT. Cole County reserves the right, at its sole discretion, to obtain like or

similar product to that which has been specified herein when use of such product is deemed in the best

interest of the County.

2.11 QUALIFICATIONS OF RESPONDENTS. Cole County may make such investigations as deemed necessary

to determine the ability of any respondent to provide the product and/or service described herein.

Respondent shall furnish to the County all such information and data for this purpose that the County may

request. The County reserves the right to reject any submission if the evidence submitted by the

respondent or investigation of such respondent fails to satisfy the County that such respondent is properly

qualified to carry out the obligations of the contract and/or to complete the work contemplated herein.

2.12 EVALUATION & BASIS OF AWARD. The County’s sole purpose in the evaluation process is to determine

from among the responses received which one is best suited to meet the County’s needs at the lowest

possible cost. Any final analysis or weighted point score does not imply that one bidder is superior to

another, but simply that in our judgment the contractor selected appears to offer the best overall solution

for our current and anticipated needs at the lowest possible cost. Award shall be made to the lowest

responsible bidder(s) whose offer best responds to the quality, capacity, and service requirements of Cole

County, as determined by the County. Award may be made on an item-by-item basis to the lowest and

best bids or award may be made to the lowest and best bid overall, whichever the County determines is

in its best interest.

2.13 PRICES. Prices must be stated in units of quantity specified and must be firm. Price submitted for each

item shall include all cost, of whatever nature, that is involved in achieving the good or service per the

bid documents. Bids qualified by escalator clauses may not be considered.

5

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 541620Environmental Consulting Services
• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.