Project Information

Bid Title

ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES FOR 3600 GATES BOULEVARD

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

Mar 16, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-023

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-023
Bid Title:	ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES FOR 3600 GATES BOULEVARD
Category:	Consultant
Status:	Open

Publication Date/Time: 3/2/2026 5:56 PM Closing Date/Time: 3/25/2026 3:00 PM Submittal Information: City Secretary Office Addendum Date/Time: 03/16/2026 Contact Person: clifton.williams@portarthurtx.gov Download Available: Yes Plan & Spec Available: Purchasing Office Business Hours: 8:00 am - 5:00 pm Fax Number: 409-983-8291 Related Documents: RFQ ENGINEER FOR GATES BUILDING ADDENDUM #1 GATES BUILDING

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

March 2, 2026

REQUEST FOR QUALIFICATIONS

ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES

FOR PLANNING, DESIGN, ENGINEERING AND CONSTRUCTION MANAGEMENT

RELATING TO AN EXITING BUILDING LOCATED AT 3600 GATES BOULEVARD

DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central Standard

Time, Wednesday, March 18, 2026. (The clock located in the City Secretary’s office will be the official

time.) Applicant names will be read aloud beginning at 3:15 p.m. on Wednesday, March 18, 2026 in the

City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.

MARK ENVELOPE: P26-023

DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and USB

of your RFQ to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning this Request for Qualifications and Scope of Work should be directed in writing

to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams,

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR QUALIFICATIONS (RFQ) and accompanying GENERAL

INSTRUCTIONS, CONDITIONS and SPECIFICATIONS are for your convenience in submitting

qualifications for the enclosed referenced services for the City of Port Arthur.

Qualifications must be signed by a person having authority to bind the firm in a contract. Qualifications

shall be placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner of

the envelope.

ALL QUALIFICATIONS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFQ

submittal arrives at the above location by specified deadline regardless of delivery method chosen by the

firm. Faxed or electronically transmitted RFQ submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 21

REQUESTS FOR QUALIFICATIONS

ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES

FOR PLANNING, DESIGN, ENGINEERING AND CONSTRUCTION MANAGEMENT

RELATING TO AN EXITING BUILDING LOCATED AT 3600 GATES BOULEVARD

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN

REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will be reinstated upon

request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with the

enclosed bid would be appreciated.

NO BID is submitted:

this time only

not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 21

REQUEST FOR QUALIFICATIONS

ARCHITECTURAL/CIVIL ENGINEERING/STRUCTURAL ENGINEERING SERVICES

FOR PLANNING, DESIGN, ENGINEERING AND CONSTRUCTION MANAGEMENT

RELATING TO AN EXITING BUILDING LOCATED AT 3600 GATES BOULEVARD

OBJECTIVE

The City of Port Arthur is seeking a response to the Request for Qualifications (RFQ) to acquire the services

of a qualified Architectural/Civil/Structural Engineering firm for preliminary assessments, planning, design,

engineering and construction management relating to the renovations, potential vertical expansion and flood

proofing of an existing building located at 3600 Gates Boulevard, Port Arthur, Texas. The building will be

repurposed for Police Department Operations.

PROPOSED PROJECT

1.0 General

1.1. The City of Port Arthur herein referred to as "Owner", requests qualifications for

Architectural/Civil/Structural Engineering Services necessary to design an existing building located at

3600 Gates Boulevard, Port Arthur, Texas. The Firm herein referred to as "Respondent", shall serve

in the capacity of an Architect/Civil/Structural Engineer for the design and repurposing of the existing

building.

1.2. Respondents should carefully read the information contained herein and submit a complete response

to all requirements and questions as directed.

1.3. Submittals and any other information submitted by Respondents in response to this RFQ shall become

the property of the City.

1.4. The City will not provide compensation to Respondents for any expenses incurred by the

Respondent(s) for submittal preparation or for any demonstrations that may be made unless otherwise

expressly stated or required by law. Respondents submit qualifications at their own risk.

1.5. Each submittal should be prepared simply and economically, providing a straightforward, concise

description of your firm's ability to meet the requirements of this RFQ. Emphasis should be on

completeness, clarity of content, responsiveness to the requirements, and understanding the City's

needs.

1.6. The City makes no guarantee that an award will be made as a result of this RFQ. City reserves the

right to accept or reject any or all submittals, with or without cause, waive any formalities or minor

technical inconsistencies, or delete any item/requirement from this RFQ or contract when deemed to

be in the City's best interest. Representations made within the qualifications submittal and any

subsequent proposal will be binding on responding firms. City will not be bound to act by any previous

communication or submittal submitted by the firms other than this RFQ.

1.7. Failure to comply with the requirements contained in this RFQ may result in the rejection of your

proposal.

Page 4 of 21

1.8. Only individual filing or formal joint ventures may apply. Two firms may not apply jointly unless

they have formed a legal joint venture. (This does not preclude an applicant from having consultants).

2.0 Project Description: the project scope includes the Architectural/Civil/Structural Engineering of an

existing building located at 3600 Gates Boulevard, Port Arthur, Texas. The total project scope is comprised

of the 2 (2) components listed below:

The project consists of the renovation of an existing building with unknown conditions, including interior

demolition, system replacement, site improvements, and evaluation of the feasibility of adding a second

floor. The facility will serve Police Department operations only and may house mission-critical public safety

functions. The existing building is to be designed to include but not be limited to Administrative and

command offices, Patrol and operational support areas, Dispatch, Crime Intelligence Center, Media Room,

Shift Meeting Rooms for FOD and CID Divisions, Training Room, lockers, Interrogation Room, Polygraph

Examination Room, both Interrogation and Polygraph Room should be sound proofed, shower, and gym

facilities, secure restricted access areas, technology-intensive spaces requiring continuous operation. The

current site includes an approximately 22,000-square-foot building constructed in 1981, along with a 40,000-

square-foot concrete parking lot, also constructed in 1981. In planning for the future needs of the Police

Department, the City anticipates long-term expansion to approximately 60,000 square feet for the building

including provisions for an upper-level deck to accommodate future growth and operational planning.

2.1 The building must be designed to be flood proof against 100-year flood events.

3.0 Proposal Concept: The City intends to select one company with Architectural/Civil/Structural Engineering

in-house capabilities to design and engineer the repurposing of the existing building. The City may select

a firm that best meets the City's interest from any combination of criteria presented.

4.0 Scope of Services: The Respondent shall provide the following scope of services.

4.1 Architectural/Civil/Structural Engineering Services.

4.2 Architectural Programming & Concept Design

The scope of the work outlined in this proposal includes the Architectural, Civil and Structural

Engineering design and plans of all major building elements, materials and finishes, construction

documents and specifications to convey the intent of the design to bidders and contractors, and

provisions for construction. Structural evaluation of existing building and foundations, assessment

of prior demolition, remediation or vacancy impacts, Code, ADA, and life-safety analysis. In

addition, this scope outlines all mechanical, electrical, and plumbing (MEP) and landscaping design

by Professional Engineers registered in the State of Texas.

4.3 Structural Evaluation & Vertical Expansion

The proposal should list all specialty consultants such as those used for architects, landscape

architects, structural, MEP, and civil. Analysis of feasibility of adding a second floor. Identification

of required structural reinforcements, and written findings and design recommendations.

4.4 Engineering Design Services

Page 5 of 21

Commodity Codes

• NAICS 541330Engineering Services

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