Project Information

Bid Title

Potassium Hydroxide

Issuing Agency

Town of Westerly

Location

Rhode Island

Published Date

Apr 14, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-04

Original Source

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Bid Documents

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Project Description

Bid Number:	27-04
Bid Title:	Potassium Hydroxide
Category:	Special Industries Equipment, Supplies and Accessories
Status:	Open

Publication Date/Time: 4/14/2026 9:30 AM Closing Date/Time: 5/5/2026 2:00 PM Related Documents: 27-04 RFQ Potassium Hydroxide

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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

REQUEST FOR QUOTATION

POTASSIUM HYDROXIDE

RFQ Number: 27-04

April 14, 2026

The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing

Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby

invited to submit a Lump Sum Proposal for the Scope of Work described in this Request for

Quotation, in strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER THAN

2:00 p.m., May 5, 2026. A Bid submitted on other than the attached BID BREAKDOWN FORM may

be rejected. Envelopes containing bids must be sealed and addressed to the undersigned, at the

Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and

must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time, and RFQ

Number and Title. Bidders must include one original and one DIGITAL copy on a Flash Drive of

the Bid as defined in the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions r e g a r d i n g this solicitation must be emailed and received by the Purchasing

Agent at ecardillo@westerlyri.gov no later than 12:00 p.m. on April 27, 2026, in a Microsoft

Word attachment with the corresponding solicitation number. Questions, if any, and

responses will be posted on the Town of Westerly website at www.westerlyri.gov as an

addendum to this solicitation

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

2. Quotes must be firm for a minimum of 120 days from date of submission.

3. Bid Completeness - Pricing submitted on this project must be an all-inclusive price.

The intent of an all-inclusive Price is such that no Adds or Change Orders will be

necessary.

4. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

RFQ BID DOCUMENTS

Attachment A – Scope of Work/ Project Schedule, Page 3

Attachment B – Bid Form, Pages 4 - 5

Attachment C – Instruction to Bidders, Pages 6 – 8

Appendix A – Bidder Certification Pages 9-13

BIDDER CERTIFICATION FORM (APPENDIX A): Bidders must include, complete,

and submit a Bidder Certification Form with each bid proposal.

1

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

This solicitation i s a v a i l a b l e a t www.westerlyri.gov.

The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any

informalities in the bids received and to accept and award the bid to the lowest qualified bid deemed

most favorable to the interest of the Town/School.

The Town/School does not discriminate based on age, color, gender, national origin, race, religion,

sexual orientation, or disability in accordance with applicable laws and regulations

Regards,

Eileen Cardillo

Purchasing Agent

Town of Westerly/ Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ecardillo@westerlyri.gov

www.WesterlyRI.gov

CC: MS

2

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

ATTACHMENT "A"

SCOPE OF WORK/ SPECIFICATIONS

POTASSIUM HYDROXIDE

RFQ 27-04

Description of Scope & Quantity

This Supplier will be responsible to furnish and deliver the following:

a) All deliveries will be to Westerly, Rhode Island at various pump stations/normally

three to four drop sites.

b) Bulk deliveries will be 1,000 gallons minimum.

c) Product to be delivered – Potassium Hydroxide 45% solution.

d) Trucks shall have a minimum of four lengths of hose to complete deliveries.

e) All delivery trucks will be received around 8:00 a.m. at the Main Pump Station, 28

White Rock Road, Westerly, Rhode Island 02891, in coordination with Mr. Glen

Simone, Pump Room Manager, Telephone #401-348-2294.

f) All bidders should visit the drop-off sites prior to submitting their bid to verify

accessibility.

g) The quoted price shall run from July 1, 2026 to June 30, 2027.

3

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

ATTACHMENT "B"

Bid Form

“THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID”

RFQ NUMBER: 27-04

RFQ NAME: POTASSIUM HYDROXIDE

The Bidder stated below agrees to furnish and delivery, as defined in the above

referenced Request for Quotation, for the Lump Sum amount shown below.

For the Town/Schools to properly evaluate the Proposals, please supply the following

information.

BID BREAKDOWN

Potassium Hydroxide 45% solution from July 1, 2026

– June 30, 2027, Estimated Quantity: 1,073,890

pounds

Total Cost

Did you completed and submit Appendix A: YES______ NO ______?

Delivery: _____________ calendar days after receipt of order.

UNIT PRICES

Unit Prices shall include all costs such as delivery, profit, overhead, handling, insurance,

etc., associated with the described in the unit price.

1. Potassium Hydroxide 45% solution, Delivered

2.

NOT APPLICABLE

Cost

The below stated Supplier agrees to provide all materials, equipment, supervision and all activities

required to provide a complete scope of work as defined in this Request for Quotation, including, but

not limited to, agree to all terms and conditions, all as shown or by reference, unless as excluded

below:

EXCLUSIONS:

______________________________________________________________________________________

______________________________________________________________________________________

Did you deviate from the specifications in any way: YES____ NO ____?

(If yes, you must explain below and submit a detailed description of all deviations so that your

product or service can be properly evaluated.)

_______________________________________________________________________________________

_______________________________________________________________________________________

The above price includes all stipulations and requirements of Addendum No.

, which have been received and accepted by the

undersigned.

4

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

This Request for Quotation, together with all documents, specifications, drawings and

documents/attachments/Addendums, are included and constitute the entire proposal from the bidder.

There are no terms, conditions, or provisions, either oral or written, between the parties hereto, other

than those contained herein. The Request for Quotation supersedes all written representation,

inducements, or understandings of any kind or nature between the parties hereto, relating to the

project involved herein. Payment Terms are net 30 days, for this scope of work.

The lump sum bid price above, excludes applicable sales and or use taxes; includes all insurance

premiums; and includes all shipping/transportation costs, if applicable.

The submitted pricing for this scope of work shall remain firm for 120 days from date of submission.

Company Representative

Print Name: _________________________________

Authorized Signature: ______________________________________

______________________________________ ________________________________________

Telephone

Street

City

State

Zip

Email: __________________________________________

Date: __________

Company Name: _______________________________________________

5

Commodity Codes

• NAICS 325180Other Basic Inorganic Chemical Manufacturing

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