Project Information

Bid Title

2026 Roadway Lighting Design On-Call

Issuing Agency

State Government of Iowa DOT

Location

Iowa

Published Date

Feb 25, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

354

Original Source

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Project Description

Brief Description

The Traffic Operations and Safety Bureau of the Iowa Department of Transportation (Department) is interested in entering into a new three-year professional service agreement contract with roadway lighting consulting firms to provide roadway lighting design services for work statewide.

SERVICES REQUESTED: 2026 Roadway Lighting Design On-Call

COUNTY: Statewide

ROUTE: Multiple

LOCATION: Various

CLOSING DATE: 3/25/2026

CONTACT PERSON: Adam Haar

CONTRACT DURATION: 3 years

• 2026 Lighting Design On-Call RFP.pdf

Attachment Preview

Roadway Lighting Design Statewide On-Call

Request For Proposal

Iowa Department of Transportation

Introduction

The Traffic Operations and Safety Bureau of the Iowa Department of Transportation

(Department) is interested in entering into a new three-year professional service agreement

contract with roadway lighting consulting firms to provide roadway lighting design services

for work statewide. If your firm is interested in providing the described services, please submit

a proposal stating your ability and availability to complete this work.

Project Background

Due to the expiration of the existing on-call lighting contract, the Department is seeking to

negotiate and enter into a new three-year, on-call service agreement contract with four

consulting firms capable of performing the design of roadway lighting projects. The projects

are located statewide. A majority of the projects are associated with a roadway project. Others

are standalone projects.

Project Scope

The services performed by the consulting firm shall encompass and include all detail work,

materials, equipment, and supplies necessary to provide Roadway Lighting Design services.

This includes, but is not limited to:

1. Planning for roadway lighting projects

2. Preparing project concept statements

3. Developing and submitting plans, specifications, and estimates for various

interchange lighting, intersection lighting, and continuous roadway lighting projects

4. Conducting other roadway lighting design activities, including lighting foundation

design

5. Responding to contractor questions before and after project letting

6. Performing construction observation

Contract Information

Negotiations with the top selected consultants will commence upon notice that the selection

process is completed. The selected consultants will perform on-call agreements for three

years.

The following fee payment methods may be used:

• Cost plus Fixed Fee with annually adjusted overhead payment method will be used

for larger-scale projects with durations longer than one year.

• Lump Sum for smaller-scale projects with a shorter duration.

The Department will not guarantee a set amount of work or contract value for these contracts.

General Requirements

The consultant and their subconsultants are required to meet the requirements of specified work

categories as defined in the Iowa DOT’s Policy and Procedure Manual, Policy No. 300.04, at the

time of contract execution, and for the duration of the contract. Qualifications will be assessed

during review of proposals; no prequalification submissions are necessary. Work under this

contract will require the consultant team to meet the minimum qualifications standards of work

category 462 – Lighting Design. Failure to meet the requirements during the contract will result

in cancellation of any remaining portion of the contract.

It is the policy of the Iowa DOT that Disadvantaged Business Enterprises (DBEs) and Targeted

Small Businesses (TSBs) shall have the maximum practicable opportunity to participate in the

performance of Iowa DOT contracts. Funding of the work under this contract is not expected to

involve federal-aid highway funds. No DBE goal (0%) is established at this time. Although a

DBE / TSB goal is not established, the Department still encourages the spirit of the program to

be incorporated in the proposed contract whenever possible. In the event DBE participation is

required on a particular contract, the goal will be established as part of the negotiation.

Selection Information

Emphasis should be placed upon providing information concerning your proposed project

approach, similar projects your firm has recently performed and the availability and

qualifications of your key staff. The proposal may include additional information, as deemed

appropriate, subject to the overall length restriction established in Proposal Requirements.

The selection committee will review and evaluate the proposals submitted based on the

following criteria and the weighted value assigned to each. Include a detailed statement for each

evaluation criteria.

1. Past experience with various types of roadway lighting work, including project planning.

40%

2. Staffing expertise related to roadway lighting design, including involvement and/or

leadership roles on national lighting committees. 30%

3. Specific qualifications of key staff that will be on the project. 20%

4. Commitment of key staff to the project. 10%

The Selection Team will review the proposals to ascertain information requested in the RFP

has been completely addressed and the proposal is accurate.

The selection committee does not anticipate the need for oral interviews.

Contacting any selection team member other than the RFP contact person is inappropriate.

Marketing meetings with the Iowa DOT while this RFP is active is also considered

inappropriate.

Proposal Requirements

Please provide the following information in the order listed:

1. All responders must provide adequate information on the response’s cover page to

clearly identify the submittal is for the Roadway Lighting Design Statewide On-Call

along with the replying firm and an email for the point of contact for the firm.

2. Include your firm’s approach to addressing the identified tasks, your eligibility to meet

the requirements of the “Required Work Categories” for the work you intend to perform,

your understanding of the project’s scope, key issues and relevancy to Iowa’s

transportation system. Briefly discuss similar projects the members on your team have

completed in the past five years. This listing should be limited to the three most

applicable projects.

3. Include the name, qualifications, experience, office address and availability of the

contract manager as well as the manager in charge of each major work task. This

information should include the identification of similar projects managed or participated

in by these individuals. The selection of a contract manager and work task managers by a

firm will constitute a commitment by that firm and NO substitute managers will be

allowed without prior written approval by the Iowa DOT.

4. Include experience and qualifications as related to the “Required Work Categories” for

any sub-consultants to be used and work they will perform.

5. Include a detailed resume, summary of current workload and a time commitment for

each professional or technical person to be assigned to the project. Identify the principal

or manager who will serve as the project manager.

6. The location of the office where the majority of work will be performed or from which a

majority of resources will be dispatched.

7. A disclosure of all work for other clients that may be affected by work on the proposed

contract to avoid a potential conflict of interest.

The proposal may include additional information, as deemed appropriate, subject to the overall

length restriction established in Proposal Requirements.

Cost information should not be submitted as part of the proposal, and if submitted, will not be

considered. Inclusion of promotional literature of a general nature will also not be considered in

the selection process.

The proposal must be submitted as a single electronic PDF and be formatted to print on 8.5” x

11” pages. The proposal must be limited to 15 single-sided pages. All pages will be counted

including: proposal covers, cover letter, dividers, appendices, etc. The maximum size limit of a

proposal is 25 megabytes.

The electronic proposal must be submitted via email to DOT.ConsultantProposals@iowadot.us.

An email will be sent confirming receipt of the proposal by 3:30 p.m. on the submittal deadline

date.

Proposals are due by 3:00 pm on March 25, 2026.

Any technical questions or questions regarding this RFP shall be submitted via email to

DOT.ConsultantProposals@iowadot.us. Any questions about this RFP must be received by

noon on March 11, 2026. Questions and answers regarding this RFP will be posted with the RFP

on the Consultant Utilization website, https://apps.iowadot.gov/rfp.

Any proposal not complying with all requirements stated in the RFP may not be accepted.

Public Records Law

The Iowa DOT will treat all information submitted by a consultant as open records following the

conclusion of the selection process. Open records are public records that are open for public

examination and copying. The Iowa DOT's release of records is governed by Iowa Code

Chapter 22 and 761 IAC Chapter 4. Consultants are encouraged to familiarize themselves with

these laws before submitting a proposal.

Statement of Non-Discrimination

Federal and state laws prohibit employment and/or public accommodation. If you believe you

have been discriminated against, please contact the Iowa Civil Rights Commission at 800-457-

4416 or Iowa DOT's affirmative action officer at 800-262-0003. If you need accommodations

because of a disability to access the Iowa DOT’s services, contact the agency's civil rights/ADA

coordinator at 515-239-1427. TTY/TDD: 515-239-1514

References

PPM 300.04 – Prequalification of Architectural, Engineering and Related Professional and

Technical Firms (https://iowadot.gov/projectdev/300.04.PDF)

PPM 300.12 – Negotiated Contracts for Architectural, Engineering, and Related Professional and

Technical Services (https://iowadot.gov/projectdev/300.12.pdf)

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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