Project Information

Bid Title

HAULING GRIT, SCREENINGS & DEBRIS AT WWTP

Issuing Agency

City of Saginaw

Location

Michigan

Published Date

May 29, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

P2138-27

Original Source

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Bid Documents

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Project Description

Bid Number:	P2138-27
Bid Title:	HAULING GRIT, SCREENINGS & DEBRIS AT WWTP
Category:	General Bids
Status:	Open

Description: The City of Saginaw is soliciting Sealed Bid Proposals for hauling grit, screenings, and debris at Wastewater Treatment Plant with specifications as shown in bid document. Publication Date/Time: 5/29/2026 12:00 AM Closing Date/Time: 6/9/2026 3:00 PM Special Requirements: A pre-bid walk through, including the layout of the plant, container requirement, and Standard Operating Procedures will be provided by the city. Contact Operations at (989) 759-1630 for arrangements. Related Documents: P2138-27 Hauling Grit, Screenings and Debris (PDF)

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DATE: MAY 29, 2026

REQUEST FOR SEALED BID PROPOSAL

CITY OF SAGINAW- CITY HALL

PURCHASING OFFICE

1315 S. WASHINGTON AVENUE, ROOM #105

SAGINAW, MICHIGAN 48601

PHONE: (989) 759-1430

SEALED BID: P2138-27

TITLE: HAULING GRIT, SCREENINGS & DEBRIS

AT WASTEWATER TREATMENT PLANT

DUE BY: JUNE 9, 2026, AT 3:00 PM

The City of Saginaw is soliciting Sealed Bid Proposals for hauling grit, screenings, and debris at Wastewater

Treatment Plant with specifications as shown in bid document. Bids must be received in the Purchasing Office

prior to 3:00 PM on the due date to be considered.

The City reserves the right to split said bid to our best benefit.

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The City of Saginaw does not accept sealed bid proposals via fax or email. Bid documents are available for

download on the City of Saginaw’s web site, www.saginaw-mi.com, under the ‘Commercial Bids’ tab.

‘All or None’ means bidders are required to submit pricing for all years and/or all items requested. Any

proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as ‘All or

None’, the City reserves the right to split said bid to our best benefit.

‘No Substitutions’ means bidders are required to submit pricing for goods/materials as noted in specifications.

If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution

and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may

include supporting documents. The City reserves the right to determine equivalent.

Page 1 of 8

SPECIFICATIONS FOR GRIT, SCREENINGS AND TRASH DISPOSAL

FOR WASTEWATER TREATMENT PLANT

INTENT

The City of Saginaw Wastewater Treatment Plant, at 2406 Veterans Memorial Parkway, annually generates up

to 1,000 cubic yards of grit, screenings, skimming’s, and trash from the Wastewater Treatment Plant, Pumping

Stations, and Regulators on a continuous basis. It is our intent to have all the material hauled and disposed of

in a licensed landfill by contract with a private company.

PRE-BID WALK-THROUGH

A pre-bid walk through, including the layout of the plant, container requirement, and Standard Operating

Procedures will be provided by the city. Contact Operations at (989) 759-1630 for arrangements.

CONTAINER

The Wastewater Treatment Plant requires a container size of 30 cubic yards capacity, which must be available

within 24 hours’ notice, to change out roll offs during wet weather events. The successful bidder shall provide

two or more open-top, roll-off type, watertight drainable containers. Bidders must specify their container

capacity and dimensions when providing pricing and ensure that the specifications accommodate screenings

conveyed from the Bosker Rake System and both grit and screenings chutes. During changeout the successful

bidder will remove the full container and replace it with an empty container, within 30 minutes to limit plant

process interruptions. Periodic testing to meet landfill requirements is the responsibility of the successful bidder

and must be kept up to date to ensure uninterrupted service.

LOADING LOCATION

The container will be placed in the Grit and Screening Building for loading through a roll-up door 12 feet wide

by 14 feet high. Metal tracks for the container wheels are embedded into the concrete floor and extend outside

of the building a sufficient distance to pull the container outside before loading. There are metal stops in the

tracks to ensure that containers cannot be pushed too far into the building. The building is lighted and heated

so material will not freeze in the containers during the winter months. The loading area has been designed to

accommodate 30 yard containers (Dumpsters).

RESPONSE TIME AND PAYMENT

The successful bidder will be notified by Wastewater Treatment Plant staff when a container is ready for

pickup. The container must be hauled within 48 hours of receiving the request. If the bidder’s equipment

cannot safely haul a full container, the bidder is responsible for arranging another contractor to perform the

haul. The grit consists mainly of wet sand and small gravel. The screenings consist of sticks, rags, and

miscellaneous debris removed from the combined sewer system. Because the facility operates 24 hours a

day, 7 days a week, the bidder must provide a contact person, phone number, and/or software portal that can

be used to request container hauling outside of normal business hours.

All containers must be removed within 48 hours of notification

Payment for hauling grit and screenings and other debris will be on a per load basis.

CANCELLATION CLAUSE

The City reserves the right to terminate this contract if the vendor fails to perform according to specifications.

Either party shall have the right to cancel with a thirty (30) day written notice.

ADDITIONAL FEES

All other additional fees must be provided on the bid sheet in the space provided on page 3 of bid sheet.

Page 2 of 8

CONTAINER VOLUME: 30 C.Y. (DUMPSTER) ONLY

JULY 1, 2026, THROUGH JUNE 30, 2027

CONTAINER RENTAL: $_________/MO.

PRICE PER CUBIC YARD: $___________

RELOCATION FEE: $___________/EA.

INACTIVITY FEE: $__________________

JULY 1, 2027, THROUGH JUNE 30, 2028

CONTAINER RENTAL: $_________/MO.

PRICE PER CUBIC YARD: $___________

RELOCATION FEE: $___________/EA.

INACTIVITY FEE: $__________________

NO OTHER FEES OTHER THAN THOSE LISTED ABOVE WILL BE PAID. RELOCATION, INACTIVITY,

AND ADMINISTRATIVE FEES MUST BE INCLUDED IN BID PRICE NOT A SEPARATE CHARGE.

FOB: CITY OF SAGINAW

2406 VETERANS MEMORIAL PKWY

SAGINAW, MI 48601

PAYMENT TERMS: _________________

DELIVERY LEAD TIME: _________________

Page 3 of 8

SHIPPING/HANDLING

All shipping and handling charges and all costs associated with the delivery, installation and/or completion of the

product or service requested must be included in your bid, including but not limited to any titles, fees, and transfer

cost.

VENDOR COMPLIANCE

The City of Saginaw requires bidders to submit documentation furnished by the Purchasing Office indicating

compliance with the Ordinance §14.33. Vendor Compliance Forms must be on file with City of Saginaw

Purchasing Office, 1315 S. Washington Ave, Room #105, Saginaw, Michigan 48601. Forms are available for

download at www.saginaw-mi.com.

EVIDENCE OF BIDDER’S QUALIFICATIONS

Bidders may be required to submit a Statement of Qualification and/or provide satisfactory evidence that they

have been regularly engaged in the business and are reasonably familiar therewith, and that they are fully

prepared with the necessary capital, materials, and machinery to complete the work or to furnish the materials

contracted for to the satisfaction of the City.

CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED

The assignment or transfer of a contract, or of interests in the contract, are prohibited unless approved by the

City of Saginaw Purchasing Office, respective City department and City Council.

THIRD PARTY

In the event the awarded bidder uses a third-party company to provide the goods and/or services requested, the

bidder must notify the Purchasing Office before said goods are shipped and/or services provided. At that time,

the City reserves the right to accept or reject the use of a third-party. The awarded bidder shall be solely

responsible for payment to the third-party company.

AS NEEDED BASIS

The City reserves the right to request items on an ‘as needed’ basis.

CONTRACTOR COMPLIANCE

This Contract shall commence on July 1, 2026, and it shall continue for a period up to two (2) years, unless

terminated prior to June 30, 2028. Earlier termination of this Agreement, with or without cause, may be made

by the City with thirty (30) days written notice to the Contractor. Upon any such early termination, Contractor

shall tender to the City any work in progress and submit an invoice to City for any fees for work performed up

to the date of termination.

It is expressly understood and agreed that Contractor, and its employees and agents, are independent

contractors. Contractor, and its employees and agents, shall in no way be deemed to be and shall not hold

themselves out as the employees, servants or agents of the City. Contractor, and its employees and agents,

shall not be entitled to any fringe benefits of the City. Contractor shall be responsible for the withholding and

payment of all applicable taxes for its employees and agents, including, but not limited to, income and Social

Security taxes, to the proper Federal, state and local governments. Contractor shall carry workers’

compensation coverage for its employees, to the extent required by law, and shall provide the City with proof of

said coverage, if requested.

Contractor shall provide all services to be performed under this Contract in complete compliance with all

applicable federal, state and local laws, ordinances, rules and regulations, including those laws prohibiting

discrimination of any protected class. The laws of the State of Michigan shall control the provisions of this

Contract, and any dispute hereunder shall be in the jurisdiction of the Michigan courts

Page 4 of 8

INDEMNITY

The Contractor shall, at Contractor’s own expense, protect, defend, indemnify and hold harmless the City, and

its officers, employees, agents, or representatives, from and against all claims, damages, liabilities, losses and

expenses, including reasonable attorney’s fees, resulting from the acts, omissions, or negligence of the

Contractor, or any of Contractor’s officers, employees, agents, representatives, or subcontractors, in any way

connected or otherwise related to their performance or nonperformance of this Contract.

INSURANCE

When proof of insurance is required, it is to be carried out within the following parameters:

(A) Limits of liability and types of coverage required will vary depending on the specifications involved in the

project and the indemnification needs of the City as set forth in such individual project specifications.

(B) All certificates of insurance submitted to the Purchasing Officer, or his or her designee, must list the City

as an additional insured, and be delivered, either by facsimile transmission or mail, directly from the

issuing agent.

(C) It is the responsibility of the insured contractor to confirm that such proofs of insurance are on file with,

and their form acceptable to, the City Purchasing Officer, or his or her designee, respective of the

individual project specifications, prior to the issuance of any purchase order, purchase order contract,

written contract, or professional service.

TITLES AND FEES

All vehicles purchased by the City shall be titled to “City of Saginaw”. Contact the Purchasing Office for title and

license plate instructions.

FORM OF BIDS

(1) Bids submitted in response to any notice shall be submitted according to the following instructions, or the

bid may be disqualified.

a. Bids must be submitted on printed forms furnished by the City Purchasing Officer, or his or her

designee. Voluntary alternates may be attached to the bid form, if necessary.

b. Bids must be in ink or typewritten.

c. Bids must contain the bidder’s complete name, address, and telephone number.

d. Bids must be signed in ink and dated.

e. Bids must include delivery or completion time.

f. If an addendum (Form B02) is issued by the City, it must be signed, dated, and returned with bid.

g. An original bid bond, certified check, or cashier’s check in the amount of five percent (5%) of the

total amount bid must be submitted with any bid in excess of $100,000. If the agreement is for

multiple years, each year should be combined to get your total cost. Facsimiles or copies of the

bid bond will not be accepted, and your bid will be disqualified if submitted in that manner.

h. All erasures or corrections to pricing information must be initialed in ink.

i. In case of a discrepancy between a unit price and its extension, the unit price will be considered

correct, and the bid will be recalculated to determine the amount bid. All additional errors will be

corrected, and the total bid will be adjusted to reflect the corrections.

j. All bids must be submitted to the City Purchasing Office by the date and time specified on bid

forms. The Purchasing Office is located at Saginaw City Hall in room #105.

k. Each bid must be enclosed in a sealed envelope with the “bid number” marked on the front.

l. Once a bid has been submitted, the bidder will not be allowed to withdraw, modify, or correct any

information.

m. The original bid and one (1) copy should be submitted.

(2) The City reserves the right to accept or reject any and all bids, or parts thereof, and to waive any

irregularities which do not materially affect the bid document or otherwise conflict with statute or

ordinance. Any rejections of bids shall be made only if there is a sound documented reason for the same.

Page 5 of 8

Commodity Codes

• NAICS 562111Solid Waste Collection

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