Project Information

Bid Title

RFP 2526-6 Emergency Management Consultant Services

Issuing Agency

City of Norman

Location

Oklahoma

Published Date

Mar 2, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 2526-6 Emergency Management Consultant Services

The City of Norman seeks a consultant to provide professional services for the review and update of the City’s Emergency Operations Plan (EOP) and assistance with training and other requisite implementation of the finalized plan.

Responses Due - April 24, 2026, 5:00pm

Request for Proposals

Attachment Preview

REQUEST FOR PROPOSALS

EMERGENCY MANAGEMENT CONSULTANT SERVICES

RFP 2526-6

Responses Due

April 24, 2026

5:00pm

City of Norman

Fire Department

ATTN: David Grizzle

415 E. Main St.

Norman, Oklahoma 73069

RFP 2526-6

TABLE OF CONTENTS

ITEM

PAGE

TABLE OF CONTENTS...............................................................................1

I. OVERVIEW ...............................................................................................2

II. CITY BACKGROUND ............................................................................2

III. REQUIREMENTS...................................................................................2

A. SUBMISSION REQUIREMENTS ....................................................2-4

B. RFP CRITERIA ..................................................................................4-6

IV. EVALUATION AND SELECTION ......................................................6

A. EVALUATION CRITERIA ...............................................................6

B. RANKING CRITERIA .......................................................................6-7

V. AFFIDAVITS ...........................................................................................8

A. CERTIFICATE OF NON-DISCRIMINATION.................................8

B. NON-COLLUSION AFFIDAVIT ......................................................9

1

RFP 2526-6

I. Overview

The City of Norman seeks a consultant to provide professional services for the review and update

of the City’s Emergency Operations Plan (EOP) and assistance with training and other requisite

implementation of the finalized plan. The City’s current EOP was written by the City’s Emergency

Management Coordinator in 2004 following the Master County Concept. Because the Emergency

Management Division and EOP is housed in the City’s Fire Department, the selection of the

consultant and main coordination will be through the Fire Department, with city wide departmental

coordination and collaboration through the development of the updated EOP.

II. City Background

The City of Norman is located directly south of Oklahoma City, is on both the east and west sides

of US Interstate 35 as well as both to the north and south of state numbered Highway 9, and spans

nearly 190 square miles. The City of Norman is the county seat of Cleveland County with a

population of 130,046, pursuant to 2023 Census data, making it the third most populous city in

Oklahoma. The City of Norman is also home to the University of Oklahoma and Lake

Thunderbird. The City of Norman is a full-service municipality operating water, sewer, waste, and

stormwater utility services, emergency response services through the Norman Police Department

and Fire Department, comprised of nine stations, and municipal court services. For additional

information about the City of Norman, visit the City’s website at https://www.normanok.gov/.

III. Requirements

A. Submission Requirements

The selected consultant shall produce a professional document, which will include (but not be

limited to):

1. Project Overview

This project involves a comprehensive review, revision, and update of the current Emergency

Operations Plan (EOP) to ensure alignment with current best practices, legal and regulatory

requirements (e.g., FEMA’s CPG 101 v3, NIMS, ICS), organizational changes, and lessons

learned from recent incidents and exercises.

2. Objectives

 Assess the current EOP’s strengths and weaknesses.

 Ensure compliance with federal, state, and local emergency management guidelines.

 Integrate new threats and hazards, including pandemics, cyber incidents, climate-related

disasters, and active shooter events.

 Improve interoperability and coordination with stakeholders and partner agencies.

 Produce a final, actionable, and accessible EOP that guides effective emergency

response.

2

RFP 2526-6

3. Scope of Services

The contractor/consultant shall perform the following tasks:

Phase 1: Project Initiation (Weeks 1-3)

 Review existing EOP and annexes.

 Conduct a kickoff meeting with stakeholders sharing project scope, goals, and objectives.

 Develop a detailed project plan and timeline.

 Identify key personnel, points of contact, and stakeholder groups.

Deliverables:

 Meeting agenda and notes

 Roster of attendees and planning team

Phase 2: Risk Assessment & Hazard Analysis (Weeks 4-8)

 Conduct a gap analysis comparing current EOP with national standards (e.g., CPG 101

v3, NIMS, HSEEP).

 Conduct a hazard and vulnerability analysis (HVA) including evaluating critical

infrastructure and dependencies as well as community and organizational risks.

 Review after-action reports (AARs) from events and recent drills/exercises.

Deliverables:

 Gap analysis and HVA reports including recommendations

Phase 3: Stakeholder Engagement (Weeks 9-12)

 Develop stakeholder engagement plan to include preliminary data collection activities

with internal and external stakeholders.

 Facilitate a planning team to guide EOP development and define plan format and annex

framework (Basic Plan, Functional Annexes, and Hazard-Specific Annexes) taking into

consideration Emergency Support Functions (ESFs) and Community Lifelines.

Deliverables:

 Stakeholder engagement plan and timeline

 Roster of partners

Phase 4: Plan Development (Weeks 13-20)

 Update/Develop the Basic Plan, Functional Annexes, and Hazard-Specific Annexes,

which include integration of continuity of operations (COOP), communications, logistics,

evacuation, mass care, and recovery elements.

 Align roles and responsibilities with ICS/NIMS structures.

3

RFP 2526-6

 Finalize data collection activities including interviews, workshops, and/or surveys with

emergency services, public health, utilities, schools, and other partners.

Deliverables:

 Stakeholder engagement summary report

 Draft EOP

Phase 5: Review and Revision (Weeks 21-24)

 Circulate draft EOP and conduct stakeholder review sessions.

 Facilitate a review workshop or tabletop exercise with emergency services, public health,

utilities, schools, and other partners to assess cross-functional coordination and validate

assumptions and procedures as defined in the Plan and Annexes.

 Incorporate feedback and finalize updates to the plan.

Deliverables:

 Plan validation materials

 Summary of feedback and changes to draft EOP

Phase 6: Approval and Adoption (Weeks 25-26)

 Submit Final EOP in editable (e.g., Word) and final (PDF) formats.

 Provide an executive summary and quick-reference guide.

 Conduct a briefing/training session on EOP updates for leadership and staff.

Deliverables:

 Final EOP in formats as specified

 Executive summary and quick-reference guide

 Training materials and presentation

4. Assumptions

 Organization will provide access to existing EOPs, AARs, personnel, and data as needed.

 Stakeholders will be available for interviews and review sessions.

 Final approval and adoption will be conducted by the designated authority (e.g.,

Emergency Manager, CEO, or City Council).

Questions regarding the proposals should be directed to David Grizzle, at 405-307-7190 or

david.grizzle@normanok.gov. No inquiries will be received after April 17, 2026. The questions

should cite the section of the RFP needing clarification. Responses to the questions will be posted

by April 21, 2026 at https://www.normanok.gov/businesses/bids-rfps-rfqs.

B. RFP Criteria

4

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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