Project Information

Bid Title

Request for Statements of Proposal - City Hall Stabilization Project Addendum No. 1

Issuing Agency

City of Paducah

Location

Kentucky

Published Date

Mar 5, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Statements of Proposal - City Hall Stabilization Project

The City of Paducah, Kentucky, seeks sealed Statements of Proposal (“Proposal”) from qualified professional design services firms (Firm) to prepare and provide appropriate architectural and engineering contract documents (Project Documents) for permitting, investigative studies, design, historic preservation, bidding, and construction administration, observation, and inspection. The firm will assign a project manager to oversee the project and provide regular updates to the city project team. These services are for the City Hall Stabilization Project” (Project). The Project consists of the rehabilitation/replacement of the canopy and support columns in a manner consistent with the building's historic designation, including National Historic Register requirements, and the replacement/rehabilitation of the building's external drainage system.

Submitting firms will ideally have extensive experience in the rehabilitation of historic buildings and in addressing structural issues in large buildings. Firms should have expertise in replacing or retrofitting in-ground building drainage systems. Firms should be able to demonstrate and discuss previous projects that achieved very high levels of customer satisfaction with the design and construction services. Principals of interested firms must be appropriately licensed and/or registered in the Commonwealth of Kentucky to provide the requested services.

City Hall Stabilization Project - Statements of Proposal Packet

Addendum No. 1 - City Hall Stabilization Project

A MANDATORY pre-bid meeting will be conducted on Thursday, February 19, 2026, at 10:30 a.m. CST at Paducah City Hall, 300 South 5th Street, Paducah, KY 42003. All interested firms must attend this meeting.

Your completed Proposal is due to the City of Paducah by 4:30 p.m. CST on Friday, March 13, 2026. Please submit five (5) hard copies of your submittal for our review. Please mail or hand deliver your submittal to

City of Paducah

Attn: RFQ 2026-CITY HALL STABILIZATION PROJECT

City Clerk’s Office

300 South 5th Street

P.O. Box 2267

Paducah, KY 42002

Attachment Preview

CITY OF PADUCAH, KENTUCKY

Public Works Department

2026 – City Hall Stabilization Project

300 S. 5th Street

ADDENDUM #1

March 5, 2026

This document is an Amendment of the Plans and Specifications for the 2026 City Hall Stabilization Project that is located

at 300 South 5th Street and shall be a part of and included in the Contract. When the Addendum conflicts with the

original Specifications and/or Drawings, this Addendum shall govern.

RFQ 2026-CITY HALL STABILIZATION PROJECT INǪUIRY

1. Pre-Bid Meeting: The sign-in sheet of the attendees at the Mandatory Pre-Bid Meeting

held on February 19, 2026, is attached.

2. Questions Received: The following are answers addressing questions received from

bidders

Question 1: Page 1, 1st Paragraph. We assume Statement of Proposal and other

references to RFǪ should be understood to all mean Request for A/E Proposal.

Correct?

Answer: Yes

Question 2: Page 1, 1st Paragraph. We assume that historic preservation requires

our services to provide an Architectural Historic Preservationist for consultation.

Correct?

Answer: Yes

Question 3: Page 1, 1st Paragraph. We assume that construction administration

should be understood to mean typical A/E Construction Administration in support of

the Contract Documents and not taking on the roll of Owner Agent. Correct?

Answer: No, Sec 4, No. 7 states a project manager to oversee the entire project life

cycle from planning & design to construction & closeout will be provided by the

awarded firm.

Question 4: Page 1, 1st Paragraph. We assume that inspection should be understood

to mean Special Inspections that will be required as part of the project and meeting

Chapter 17 of Kentucky Building Code requirements for very specific structural

inspections. Correct?

Answer: Yes

Question 5: Page 1, Last Paragraph. Per the Pre-Bid Meeting, we understand external

water drainage system should also include water infiltration at the podium and vehicle

ramp retraining walls. Correct?

Answer: Yes

Question 6: Page 2, Section 4, No 2. The documents note it is expected to “meet

regularly for design”. What frequency is considered “regularly”?

Answer: Minimum monthly

Question 7: Page 2, subsection 8. We assume that a Resident Observer is not being

requested but that there shall be daily visits by the A/E with reports. Correct?

Answer: Yes

Question 8: Page 2, subsection 8. We assume that a Construction Manager is not

requested nor is it the A/E to function as Owner’s Agent. However, that the

Contractor will have daily project supervision and management of the site. Correct?

Answer: Sec 4 No 7 – project manager will maintain regular communication with

construction contractor

Question 9: Page 3, subsection 6. We assume that the Board of Commissioners

Presentation and Project Award is to cover our statement of qualifications and our

proposal basis as it is not possible to present an action plan before Project Award.

Correct?

Answer: Yes

Question 10: Page 4 - Submittal of Cover Letter. (2) pages of financial information?

Clarification of “financial information”

requested.

Answer: Statement of financial stability can be general or profit and loss statement for

most recent quarter.

Question 11: Page 6 Section No 7-Finalists. Why was KRS 45A.370 Competitive

negotiation deemed the appropriate statute to base proposal review upon?

Answer: Proposal includes construction administration and inspection and therefore

doesn't qualify for non-competitive procurement under KRS 45A.380(3)

Question 12: Page 6, Tab D: Cost Proposals. We assume that the proposal shall be a

lump sum for each project component with a written basis of proposal. In addition,

the A/E Hour Rate Schedule shall be provided. Correct?

Answer: Yes

Question 13: Based on observations during the pre-bid meeting, we believe that

structural repair of the degraded concrete podium joists should be added to the

project scope. Is this acceptable?

Answer: Yes

Question 14: There is no mention of assessment of existing conditions of either the

canopy of the external drainage services as part of the scope of services. Have these

systems already been assessed? If so, are those reports available.

Answer: Yes, additional assessment will be needed to determine appropriate design, PH 1

docs & latest assessment reports will be provided.

Question 15: As the City desires that city Hall remain occupied during construction, is

it the Owner’s desire that loud,

disruptive demolitions take place in the evenings after visitors and staff have left for

the day?

Answer: This will need to be addressed on an individual process basis. At times,

evening/weekend work may be necessary.

Question 16: Because the project involves work on the historic City Hall building,

which is listed on the National Register of Historic Places, please describe the

source(s) and structure of the funding being used to support this undertaking.

Specifically, identify whether any portion of the project is being financed with federal

or state funds, federal grants, or federal approvals that may trigger Section 106

review under the National Historic Preservation Act. If federal funding is involved,

please outline the anticipated federal agency involvement and the City’s plan for

complying with Section 106 requirements.”

Answer: Funding will be all City Funding. No federal or state funds will be used.

3. Confirmation: Bidders shall Acknowledge Receipt of this Addendum by signing the last

sheet of this Addendum and returning to this office via e-mail at cyarber@paducahky.gov

City of Paducah

Chris Yarber

Chris Yarber

Director of Public Works

CONFIRMATION

BIDDERS shall Acknowledge Receipt of This Addendum by Signing below and returning to this office via e-mail

cyarber@paducahky.gov

BIDDER: _______________________________________________________

BY: ___________________________________ DATE: __________________

TITLE: _________________________________________________________

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services

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