Project Information

Bid Title

Integrated Solid Waste Management Facility - Professional Engineering Services

Issuing Agency

City of Bristal

Location

Virginia

Published Date

Feb 20, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

SW-26-003

Original Source

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Bid Documents

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Project Description

Bid Number:	SW-26-003
Bid Title:	Integrated Solid Waste Management Facility - Professional Engineering Services
Category:	Request For Proposal (RFP)
Status:	Open

Description: The City of Bristol, Virginia, invites qualified firms to submit proposals for the professional engineering services listed below relative to the City of Bristol’s Integrated Solid Waste Management Facility (ISWMF). The ISWMF located within the City of Bristol, Virginia, consists of various municipal solid waste management units, including three (3) solid waste landfills: SWP 221, SWP 498, and SWP 588. The landfills are equipped with a Landfill Gas (LFG) collection system, which ultimately discharges to a permitted landfill blower flare system. The SWP 588 LFG collection system currently consists of fifty-nine (59) wells, of which approximately half have been equipped with dedicated pumps to keep them dewatered to enhance gas collection. Additional systems include equalization tanks for leachate treatment, a benzene treatment system, a sidewall odor mitigation system (SOMS), and an emergency generator. Proposals will be reviewed and evaluated, and through competitive negotiation, a contract will be established for those professional services. The professional services listed herein will be limited to the Solid Waste Department. SW-26-003 Integrated Solid Waste Management Facility - Professional Engineering Services (PDF) Publication Date/Time: 2/20/2026 2:00 PM Closing Date/Time: 3/26/2026 2:00 PM Contact Person: City of Bristol Virginia Nikki Asher 300 Lee Street Bristol, VA 24201 nikki.asher@bristolva.org Related Documents: SW-26-003 Integrated Solid Waste Management Facility

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CITY OF BRISTOL, VIRGINIA

Request for Proposal (RFP)

Integrated Solid Waste Management Facility

Professional Engineering Services

RFP # SW-26-003

Issue Date: February 20, 2026

Due Date: March 26, 2026

CITY OF BRISTOL, VIRGINIA

300 LEE STREET

BRISTOL, VA 24201

276-645-7328

1

City of Bristol, Virginia

ISWMF Professional Engineering Services

Request for Proposal (RFP)

RFP # SW-26-003

TABLE OF CONTENTS

1. INTRODUCTION ...............................................................................................................3

2. PROPOSED CALENDAR OF EVENTS .............................................................................3

3. SCOPE OF SERVICES .......................................................................................................3

4. CITY’S RESPONSIBILITIES .............................................................................................5

5. OFFEROR’S RESPONSIBILITIES .....................................................................................5

6. SCHEDULE ........................................................................................................................5

7. OFFEROR’S EXPERIENCE ...............................................................................................5

8. PROJECT TEAM ................................................................................................................6

9. REFERENCES ....................................................................................................................6

10. INSURANCE ...................................................................................................................6

11. PROPOSAL .....................................................................................................................6

12. ORAL PRESENTATION.................................................................................................7

13. SELECTION CRITERIA .................................................................................................7

14. SELECTION PROCESS/AWARD OF CONTRACT .......................................................8

15. TERM OF CONTRACT...................................................................................................8

16. QUESTIONS REGARDING PROPOSAL .......................................................................8

17. REJECTION OF PROPOSALS........................................................................................8

GENERAL TERMS AND CONDITIONS ..................................................................................9

SPECIAL TERMS AND CONDITIONS ..................................................................................20

APPENDIX A: FORMS............................................................................................................21

SCC FORM ..............................................................................................................................22

2

City of Bristol, Virginia

ISWMF Professional Engineering Services

Request for Proposal (RFP)

RFP # SW-26-003

1. INTRODUCTION

The City of Bristol, Virginia, invites qualified firms to submit proposals for the

professional engineering services listed below relative to the City of Bristol’s Integrated

Solid Waste Management Facility (ISWMF).

The ISWMF located within the City of Bristol, Virginia, consists of various municipal

solid waste management units, including three (3) solid waste landfills: SWP 221, SWP

498, and SWP 588. The landfills are equipped with a Landfill Gas (LFG) collection

system, which ultimately discharges to a permitted landfill blower flare system.

The SWP 588 LFG collection system currently consists of fifty-nine (59) wells, of which

approximately half have been equipped with dedicated pumps to keep them dewatered to

enhance gas collection.

Additional systems include equalization tanks for leachate treatment, a benzene treatment

system, a sidewall odor mitigation system (SOMS), and an emergency generator.

Proposals will be reviewed and evaluated, and through competitive negotiation, a

contract will be established for those professional services. The professional services

listed herein will be limited to the Solid Waste Department.

2. PROPOSED CALENDAR OF EVENTS

Issuance Date

02/20/2026

Inquiries Deadline

03/06/2026 at 10:00 a.m. (EST)

Addendum Release

03/16/2026

Due Date

03/26/2026 at 2:00 p.m. (EST)

Interviews

TBD

Award Notification

TBD

3. SCOPE OF SERVICES

An outline of the scope of services to be provided is summarized below. Proposals

submitted must include a detailed narrative on how each task will be accomplished.

A. Perform the following activities at the intervals indicated below or within the facility

permits, regulations, or other legal requirements:

• Groundwater Sample Collection

• Annual Groundwater Report – March 1st each year;

• Semi-Annual Groundwater GPS Exceedance notifications

• Semi-Annual Groundwater Monitoring Reports

• Annual Underdrain Monitoring Report

• Annual Groundwater System Evaluation Report

• Annual Column B Notification

• Financial Assurance Update – Annual;

• Semi-Annual EG / Title V / NESHAP Reports

• Annual Compliance Certification (Title V / EG / MACT)

3

City of Bristol, Virginia

ISWMF Professional Engineering Services

Request for Proposal (RFP)

RFP # SW-26-003

• Annual Emissions Statement

• Greenhouse Gas Reporting

• Conduct 24hr, 60/70-day notifications and decommissioning requests

• Weekly and Quarterly SEM (Surface Emissions Monitoring) Reporting

• EPA CEDRI Reporting (Semi-annual monitoring reports)

• Monthly Consent Decree Reporting for SWP 588

• Monthly Topographic Data Collection, including analysis of data for monthly

reporting and bi-annual settlement reports required by the Consent Decree

• Stormwater Compliance

B. Perform the following activities as needed:

• Solid Waste Permit and Permit-by-Rule Amendments;

• Air Permit Amendments;

• Groundwater Alternate Source Determinations

• Groundwater Redevelopment

• Monitoring and Extraction Well Abandonment;

• Design and QA/QC of future landfill construction projects;

• Plan updates, including, but not limited to:

o Landfill Gas Management Plans

o Operations & Maintenance Plans

• Conduct update meetings with the City and with Regulatory Agencies as

needed and as required by permits, regulations

C. Review and evaluate existing data sources and records, permits, plans, consent orders,

or any other order from a regulatory agency as requested by the City.

If existing data sources and records are deemed to be deficient, propose additional data

sources or procedures for obtaining monitoring or testing data.

D. Review operational manuals, documents, etc., and make recommendations to

Management regarding processes, efficiency, etc.

E. Perform other activities necessary to stay compliant with federal, state, or local

regulations or laws related to the operation and reporting requirements of a solid

waste disposal facility. Make recommendations to Management pertaining to

compliance.

F. Review, make recommendations, and draft necessary responses to any regulatory

violations received.

4

City of Bristol, Virginia

ISWMF Professional Engineering Services

Request for Proposal (RFP)

RFP # SW-26-003

G. Advise management of the necessary goods and services needed regarding the

maintenance of the ISWMF, to include the landfill gas system, gradient pump system,

and leachate pump system.

Assist management with procurement of any goods or services advised as necessary.

H. Assist management with the procurement of all necessary services relating to the

maintenance of the entire gas system.

I. Other professional engineering services relating to the ISWMF as necessary.

4. CITY’S RESPONSIBILITIES

The Proposal submitted must contain a listing of responsibilities to be assumed by the

City of Bristol, Virginia, in order to accomplish the optimum relationship between the

owner and offeror. For initial consideration in preparing a proposal, data that the city

maintains includes orthotopography, planimetrics, permitting and construction

documents, monitoring and test data, weather records, and correspondence and inspection

records from the Department of Environmental Quality.

5. OFFEROR’S RESPONSIBILITIES

The proposal submitted should contain a copy of the Offeror’s terms and conditions by

which work will be performed. Particular attention should be given to conditions in this

Request for Proposals that may affect the normal terms and conditions set forth in a form

agreement, if such form agreement is normally employed by the Offeror. If such form is

to be used, a copy is to be submitted with the Proposal submitted.

6. SCHEDULE

Proposals should be based on a schedule that allows for adequate review and familiarity

with each item within the Scope of Services, but with the inherent understanding that

time is of the essence. A reporting schedule will be developed with the Offeror to

maintain consistent communication and provide assurance that the Owner’s expectations

are being met.

7. OFFEROR’S EXPERIENCE

The proposal submitted must contain a detailed narrative explaining the Offeror’s

background and experience with other projects similar to this Request for Proposals.

Comprehensive knowledge of a broad spectrum of solid waste management projects and

expertise in assisting other governmental or private sector units to implement permitting,

design, construction, monitoring, and testing programs is strongly preferred. Preference

will be given to firms with significant experience in providing the requested type of

professional services to local government. Preference will also be given to firms with the

ability to perform all, or the majority of basic services in-house.

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 562111Solid Waste Collection

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