Project Information

Bid Title

Furniture Districtwide

Issuing Agency

Houston Independent School District

Location

Texas

Published Date

Sep 19, 2025

Closing Date

Oct 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-08-09

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Information

Type	RFP
Status	Issued
Number	26-08-09 (Furniture Districtwide)
Issue Date & Time	9/19/2025 02:00:00 PM (CT)
Close Date & Time	10/22/2025 10:00:00 AM (CT)
Question Cut Off Date	10/8/2025 10:30:00 AM (CT)
Notes	REQUEST FOR PROPOSALS (RFP) INVITATION FOR VENDOR RESPONSE Dear Vendor, The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation"). HISD Project Number: 26-08-09 Project Name: Furniture Districtwide In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only.  An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Managers. The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project. The tentative term of this Project is from March 9, 2026, through March 8, 2027, wit h four (4) automatic annual renewals, not to extend beyond March 8, 2031. Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed ninety (90) days for business continuity purposes, if needed. Pre-Proposal Conference: A Pre-Proposal conference will be held virtually via Microsoft Teams at 10:00 AM CST on Wednesday, October 1, 2025. Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below.  Please include the following information in your registration: Vendor company name, attendee first and last name, and email address. Click this link to register for the Pre-Proposal Meeting The HISD Category Specialist assigned to this solicitation is listed below.  Any questions or concerns arising out of this RFP are to be directed to such individual in writing.  Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP.  Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal. Thank you in advance for your participation in this solicitation. Sincerely, Category Specialist Name: Michelle Chevalier Email Address: mchevali@houstonisd.org Office Main Number: 713-556-6515 Direct Line: 713-556 -7682 Purchasing Services Department Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092 Keep up with the latest news from HISD: www.HoustonISD.org

Contact Information

Name	Michelle Chevalier
Address	4400 West 18th Street Route 1 Houston, TX 77092-8501 USA
Phone	(713) 556-6515
Fax
Email	mchevali@houstonisd.org

Bid Attachments

File Name	Description	File Size
13 items in 1 pages
26-08-09 RFP Part 1 Scope of Work and Specific conditions 9.18.2025 3.pdf (please login to view this document)	RFP - AGREEMENT PART I- Scope of Work (SOW) and Specific Conditions: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFP and upload an official proposal in response to this solicitation under the "Response Attachments" tab. PLEASE READ	298 KB	324468	6944642
RFP Part II - HISD Standard Terms and Conditions (10.2.2024).pdf (please login to view this document)	RFP - AGREEMENT PART II - HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases. PLEASE READ	369 KB	324468	6291948
26-08-09 VENDOR FORM Execution of Offer RFP.pdf (please login to view this document)	VENDOR FORM - Execution of Offer (EOO):Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" Tab. Please read, review, complete and sign.  ONLY A WET OR DIGITAL SIGNATURE W/A DATE AND TIME STAMP IS ACCEPTABLE. (No computer generated signatures).	260 KB	324468	6887493
VENDOR FORM Attachment B - MWBE Participation Report 09.01.23.pdf (please login to view this document)	VENDOR FORM - Attachment B - M/WBE Participation Report: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: M/WBE documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of M/WBEs. Failure to provide the required M/WBE documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects. Please read, review, complete and sign. ONLY A WET OR DIGITAL SIGNATURE W/A DATE AND TIME STAMP IS ACCEPTABLE.  If you have questions about the MWBE forms, reach out to the Supplier Diversity Department at SupplierDiversity@Houstonisd.org.	1.38 MB	324468	5549098
26-08-09 VENDOR FORM Reference Survey Furniture Form 9.18.2025.pdf (please login to view this document)	VENDOR FORM - Reference Survey:The Evaluation Committee considers Vendor’s reputation and quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form, Performance Evaluation Survey (Survey) to three (3) valid references. It is Proposer’s sole responsibility to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The district will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline.The District will not accept a Survey returned by Vendor or a survey returned after the assigned deadline. Please read the instructions.	308 KB	324468	6942919
HISD_Data_Privacy_Agreement_2025-02-11.pdf (please login to view this document)	VENDOR FORM - Data Privacy Agreement (TX-SDPA): Vendors who will collect Personally Identifiable Information (PII) and/or student data as a requirement to fulfill their services in connection with this agreement must complete and sign this form and upload it under the 'Response Attachments' tab as part of their proposal.	1.33 MB	324468	6560724
VENDOR FORM Certificate of Insurance.pdf (please login to view this document)	VENDOR FORM - Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab. Please read and comply	824 KB	324468	4501039
VENDOR FORM - HB 1295 - Certificate of Interested Parties_Rev.11.2024.pdf (please login to view this document)	VENDOR FORM (HB 1295) - Certificate of Interested Parties: Vendor must complete the form online at h ttps://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number. Please complete online at the above website.  READ, COMPLETE, & SIGN. NOTE: A wet or digital signature w/a date and time stamp is required (No computer generated signatures).	884 KB	324468	6358328
VENDOR FORM W-9 (Rev. 3-2024).pdf (please login to view this document)	VENDOR FORM - IRS Form W-9 (Rev. 3-2024): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return. Utilize the latest version (Rev. 3-2024)	137 KB	324468	5873126
VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document)	VENDOR FORM - Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7. READ, COMPLETE, & SIGN. NOTE: A wet or digital signature w/a date and time stamp is required (No computer generated signatures) Note: Your company name should be entered in line 1.	733 KB	324468	4533709
VENDOR FORM - Criminal History Background Check v11.16.2021 (FILLABLE).pdf (please login to view this document)	VENDOR FORM - Criminal History Background Certification: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form. READ, COMPLETE, & SIGN. NOTE: A wet or digital signature w/a date and time stamp is required (No computer generated signatures).	233 KB	324468	4395224
VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document)	VENDOR FORM - HISD Fingerprint Appointment Registration: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services.	351 KB	324468	4395218
26-08-09 Furniture Districtwide Pricing for Evaluation Purposes Only.xlsx (please login to view this document)	To be considered an approved vendor for this project, the 26-08-09 Evaluation Pricing Form must be fully completed, signed with either a wet or digital signature (including a date and time stamp), and uploaded in Excel format under the Response Attachments tab. The form can be downloaded from the Attachments tab. This submission is mandatory and will be used solely for evaluation purposes. Please review, complete, sign with a wet or digital signature (date & time stamp) and upload.	21 KB	324468	6944651

Commodity Codes

• NAICS 238390Other Building Finishing Contractors
• NAICS 423210Furniture Merchant Wholesalers
• NAICS 442110Furniture Stores

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.