Project Information

Bid Title

ITB 26-08-214715 Seward Janitorial Services

Issuing Agency

Alaska Railroad

Location

Alaska

Published Date

Feb 19, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ITB 26-08-214715 Seward Janitorial Services

ITB 26-08-214715 Seward Janitorial Services

• Posting Date: February 18, 2026
• Closing Date: March 17, 2026

Attachment Preview

February 18, 2026

ALASKA RAILROAD CORPORATION

327 W. Ship Creek Avenue

Anchorage, AK 99501

Phone 907.265.2218

WALKERR@AKRR.COM

INVITATION TO BID (ITB) #26-08-214175

Seward Janitorial Services

Cover Sheet

Response Required:

This page must be completed and returned to ensure receipt of future addenda or additional

information. Please email this form to: WalkerR@akrr.com. All addenda will be forwarded to

the contact name and number listed below.

Firms that have not returned the cover sheet will not be informed of addendums and will

only be alerted to addendums by checking with the ARRC procurement officer or by

checking ARRC’s internet site: www.akrr.com, select Corporate and then Procurement /

Solicitations. Bidders must acknowledge the receipt of all issued addendums in their

proposal/bid submittal.

Company Name ____________________________________________________

Mailing Address ____________________________________________________

City, State, Zip ____________________________________________________

Contact Name ____________________________________________________

Phone Number _______________________ Fax ________________________

Email Address ____________________________________________________

The Alaska Railroad Corporation web site www.alaskarailroad.com

Seward Janitorial Services 2026

INVITATION TO BID (ITB) NUMBER: 26-08-214175

SEWARD JANITORIAL SERVICES

THIS IS NOT AN ORDER

DATE ITB ISSUED: February 18, 2026

SEALED BIDS WILL BE RECEIVED AT:

Alaska Railroad Corporation

Supply Management Department

327 West Ship Creek Ave.

Anchorage, Alaska 99501

SEALED BIDS MUST BE SUBMITTED TO THE ABOVE ADDRESS PRIOR TO 3:00 PM ON March 17,

2026, AT WHICH TIME THEY WILL BE PUBLICLY OPENED.

The Alaska Railroad Corporation (“ARRC”) is soliciting bids from interested parties to perform passenger

coach janitorial services in Seward, AK as specified herein starting the summer of 2023 and, at ARRC’s

option, continuing for four additional one-year periods. Interested parties are invited to submit a bid to

provide said services to ARRC. Bids must be submitted on the bid forms contained herein and must be

mailed or delivered to the above address. Bids received via facsimile transmission will be considered

non-responsive. The bid shall be in a sealed envelope with the bid number 23-21-210588 clearly printed

on the face of the envelope. Bids must be complete and in U.S. dollars. See instructions and conditions

enclosed herein.

ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept

any bids or any part thereof, waive minor informalities or defects in any bids, and not to award the

proposed contract if it is in the best interest of the ARRC.

ARRC shall not be held responsible for bidder’s lack of understanding of what is required by this bid.

Should a bidder not understand any aspect of this bid, or require further explanation, or clarification

regarding the intent or requirements of this bid, it shall be the responsibility of the bidder to seek

guidance from the ARRC.

ARRC may award a contract resulting from this solicitation to the responsive offeror whose offer

conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any or all

offers if such action is in the best interest of ARRC, and waives informalities and minor irregularities in

offers received. Any resulting contract from this solicitation shall incorporate the Standard Instructions,

and General Terms and Conditions incorporated in this solicitation.

This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to

pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the

execution of a formal contract.

BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO

PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and conditions

which conflict with this Invitation to Bid terms and conditions are considered counter offers and, as

such, will cause the Alaska Railroad Corporation to consider the bid non-responsive.

If a bidder attaches additional terms and conditions as part of the bid, such attachments must be

accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of

Seward Janitorial Services 2026

this Invitation to Bid and the terms and conditions of the bidder/contractor, the terms and conditions of

the Invitation to Bid will prevail.

Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC maintains

an alcohol and drug-free workplace and requires that the Contractor do the same. At all times during the

performance of this contract, the Contractor shall have in place a written drug and alcohol program that

includes, at a minimum, the following:

a. a requirement that all applicants present a negative pre-employment drug screen prior to being

hired by the Contractor;

b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol test when

showing signs and symptoms of drug and/or alcohol influence on duty;

c. a requirement that employees submit to "reasonable cause/post accident" drug and alcohol

tests following certain accidents or incidents (with the threshold level triggering testing to be

determined by the Contractor);

d. a provision defining a positive alcohol test as one that reveals a breath alcohol level of .02 or

greater;

e. a provision defining a positive drug test as one that reveals concentrations at the levels set forth

in 49 C.F.R. § 40.87(b)(screening test) and 49 C.F.R. § 40.87(c)(confirmatory test) or greater;

f. a provision that outlines the consequences of a positive drug or alcohol test and the

consequences of an employee’s refusal to submit to drug/alcohol testing; and

g. a provision that establishes the conditions under which an employee may return to work

following a positive drug and/or alcohol test, which at a minimum include an evaluation by a

substance abuse professional and compliance with a recommended treatment program.

The Contractor agrees that at any time during the performance of this contract, if an ARRC employee

reports to the Contractor that an employee of the Contractor or its subcontractor is showing signs and

symptoms of drug/alcohol influence on duty, the Contractor shall remove the employee from ARRC

property immediately and shall have the employee tested for drug/alcohol influence. If the employee

tests positive, the Contractor shall ensure that the employee is not returned to work on the project until

he/she has met the return to work requirements contained in the Contractor’s written program.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity

corporation that encourages the participation of DBEs as prime contractors and subcontractors on its

contracts funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway

Administration (FHWA). The ARRC has a race neutral DBE Program and does not set DBE goals on

individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE participation of 4.0%

in federal fiscal years 2024-2026 on contracts funded by agencies within the U.S. Department of

Transportation. If this contract is funded in whole or in part by funds from the FTA or the FHWA, it is

imperative that you consult the Federal Terms and Conditions portion of this solicitation.

Seward Janitorial Services 2026

The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC

earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The

Alaska Railroad considers Green Star membership to be a positive business attribute, and

regards a Green Star award as a tangible sign of an organization’s commitment to

environmental stewardship and continual improvement within its operations.

Please direct all responses and/or questions concerning this invitation to bid to Rob Walker, Alaska

Railroad Corporation, 327 W. Ship Creek Avenue, Anchorage, AK 99501, telephone number 907-265-

2218, email address WalkerR@akrr.com. Questions must be submitted in written form prior to March 23rd.

Questions submitted after that date may not be accepted.

Sincerely,

Rob Walker

Logistics Manager

Alaska Railroad Corporation

Seward Janitorial Services 2026

INDEX

APPENDIX A:

APPENDIX B:

APPENDIX C:

APPENDIX D:

APPENDIX E:

APPENDIX F:

APPENDIX G:

APPENDIX H:

REQUIRED DOCUMENTS

MINIMUM QUALIFICATIONS & PREFERENCES

SCOPE OF WORK

BIDDER’S QUESTIONNAIRE

STANDARD INSTRUCTIONS AND CONDITIONS FOR THE SUBMITTION OF BIDS

TO THE ALASKA RAILROAD CORPORATION

GENERAL TERMS AND CONDITIONS

COST SCHEDULE

SERVICE BID FORM

Seward Janitorial Services 2026

Commodity Codes

• NAICS 561720Janitorial Services

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