Project Information

Bid Title

Wastewater Treatment Chemicals

Issuing Agency

Rockingham County

Location

Virginia

Published Date

Mar 12, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0312-01

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0312-01
Bid Title:	Wastewater Treatment Chemicals
Category:	Water & Sewer Materials
Status:	Open

Description: The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the Invitation to Bid process to establish a contract for the purchase of Wastewater Treatment Chemicals to be used in the Massanutten Wastewater Treatment Plant located at 1550 Resort Drive, McGaheysville, VA 22840. Click here to submit your ITB electronically. Publication Date/Time: 3/12/2026 12:00 AM Closing Date/Time: 4/3/2026 2:30 PM Contact Person: Rebecca Guthrie Director of Finance 20 E. Gay Street Harrisonburg, VA 22802 (540) 564-3010 rguthrie@rockinghamcountyva.gov Related Documents: 26-0312-01 Massanutten Wastewater Treatment Chemicals ITB

Attachment Preview

COUNTY of ROCKINGHAM 20 E. Gay Street

Harrisonburg, VA 22802

Invitation to Bid

INVITATION TO BID #26-0312-01

Wastewater Treatment Chemicals

This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the

Act are hereby adopted and are made a part of this notice.

Contact Information:

Rebecca Guthrie

Director of Finance

20 E. Gay Street

Harrisonburg, VA 22802

(540) 564-3010

rguthrie@rockinghamcountyva.gov

Table of Contents

1.0 PURPOSE ......................................................................................................................................... 4

2.0 BACKGROUND .................................................................................................................................4

3.0 SCOPE OF WORK ............................................................................................................................. 4

4.0 BID PREPARATION AND SUBMISSION .............................................................................................4

5.0 EVALUATION AND CONTRACT AWARD ...........................................................................................5

6.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 6

6.1 APPLICABLE LAWS ...................................................................................................................... 6

6.2 CONTRACTOR’S INSURANCE .......................................................................................................6

6.3 ANTI-DISCRIMINATION ............................................................................................................... 9

6.4 AMERICANS WITH DISABILITIES ACT COMPLIANCE ..................................................................10

6.5 NONVISUAL ACCESS TO TECHNOLOGY .....................................................................................10

6.6 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 11

6.7 IMMIGRATION REFORM AND CONTROL ACT OF 1986 .............................................................11

6.8 ANTITRUST ................................................................................................................................11

6.9 CLARIFICATION OF TERMS ........................................................................................................11

6.10 PAYMENT ..................................................................................................................................11

6.11 QUALIFICATIONS OF BIDDERS .................................................................................................. 12

6.12 TESTING AND INSPECTION ....................................................................................................... 12

6.13 CHANGES TO THE CONTRACT ...................................................................................................12

6.14 DEFAULT ................................................................................................................................... 13

6.15 TAXES ........................................................................................................................................13

6.16 DRUG FREE WORKPLACE .......................................................................................................... 13

6.17 NONDISCRIMINATION OF CONTRACTORS ................................................................................14

6.18 AUDIT ....................................................................................................................................... 14

6.19 NON-APPROPRIATION .............................................................................................................. 14

6.20 COOPERATIVE PURCHASING/USE OF CONTRACT BY THIRD PARTIES .......................................14

6.21 CONTRACT DOCUMENTS .......................................................................................................... 14

6.22 LAWS AND REGULATIONS .......................................................................................................15

6.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 15

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6.24 PREPARATION AND SUBMISSION OF BIDS .............................................................................15

6.25 WITHDRAWAL OR MODIFICATION OF BIDS ...........................................................................16

6.26 RECEIPT AND OPENING OF BIDS .............................................................................................16

6.27 PROPRIETARY INFORMATION .................................................................................................16

6.28 BID ACCEPTANCE PERIOD ......................................................................................................... 16

6.29 TERMINATION BY OWNER FOR CONVENIENCE ........................................................................16

6.30 DEBARMENT STATUS ................................................................................................................17

6.31 TRAINING, OPERATION, AND MAINTENANCE OF EQUIPMENT ................................................17

7.0 SIGNATURE SHEET – ITB #26-0312-01 .......................................................................................... 18

8.0 BID FORM – ITB #26-0312-01 ....................................................................................................... 19

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1.0 PURPOSE

The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the

Invitation to Bid process to establish a contract for the purchase of Wastewater Treatment Chemicals to

be used in the Massanutten Wastewater Treatment Plant located at 1550 Resort Drive, McGaheysville,

VA 22840.

2.0 BACKGROUND

Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled

between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located

along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is the

third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.

The wastewater plant is permitted to treat 1.5 million gallons per day but averages approximately 600,000

gallons per day. It currently serves about 2,275 connections.

3.0 SCOPE OF WORK

Rockingham County is looking to establish a contract to purchase water treatment chemicals for a three-

year period with an option of 2 one-year renewals.

All prices shall be F.O.B. Destination and include all charges that may be imposed in fulfilling the terms of

the contract. The contractor agrees that for unit price contracts, prices shall remain firm for 365 days. If

the price is increased after 365 days, the unit price may be increased only upon approval of a written

request to Rockingham County. Upon receipt of the Contractor’s request, the County shall make a

determination to approve or adjust the requested price increase based upon its investigations and the

information provided by the contractor. Price increases will not exceed the increase in the Consumer Price

Index for the preceding calendar year.

All deliveries will be made to 1550 Resort Drive, McGaheysville, VA 22840 between the hours of 7:00 AM

and 2:00 PM, Monday through Friday. Deliveries will be required to connect via a 2” fill line and

pump/discharge the chemical themselves. The wastewater plant will not provide a pumping system.

4.0 BID PREPARATION AND SUBMISSION

Bidders are required to submit the following items as a complete bid:

1. The completed signature sheet (see 7.0 Signature Sheet).

2. The completed bid form (see 8.0 Bid Form).

Bids shall be submitted in a sealed envelope, clearly marked “ITB-# 26-0312-01 Wastewater Treatment

Chemicals” no later than 2:30p.m., local time, Friday, April 3, 2026 to:

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Rockingham County Finance Department

Attention: Rebecca Guthrie

20 East Gay Street

Harrisonburg, VA 22802

Electronic submissions can also be submitted through the County’s website or using the following link

https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200.

It is the responsibility of the bidder to ensure that their bid reaches the appropriate office prior to the date

and time of closing.

All costs of proposal preparation and presentation shall be borne by each bidder. The County is not liable

for any cost incurred by the bidder prior to issuance of a contract.

Rockingham County reserves the right to reject, on arrival at destination or at delivery, any delivery which

does not conform with the specifications of this ITB. Chemicals offered below the listed specifications will

be considered unacceptable.

For questions, please contact:

Tim Harris- Treatment Operations Manager

(540) 289-6376

tharris@rockinghamcountyva.gov

5.0 EVALUATION AND CONTRACT AWARD

Bids will be opened at the time and place stated in the Invitation to Bid or as modified by subsequent

Addenda, and their contents publicly announced. The Purchasing Agent shall decide when the specified

time for bid opening has arrived. No responsibility will be attached to any officer or agent for the

premature opening of a bid not properly addressed and identified. The provisions of §2.2-4342 of the Code

of Virginia shall be applicable to the inspections of bids received.

The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any,

provided his bid is reasonable and it is in the best interest of the County to accept it and subject to the

County’s right to reject any and all bids and to waive informality in the bids and in the bidding.

Determination of the lowest responsible bidder, if any, will be based on the total bid amount entered on

the Bid Form. Where the sum of the values entered in the multiple parts do not agree with the total bid

amount, the total bid amount entered on the Bid Form, including any properly submitted bid

modifications, shall take precedence. In the event that the total bid from the lowest responsible bidder

exceeds available funds, the County may negotiate the total bid amount with the apparent low bidder to

obtain a contract price within available funds, pursuant to §2.2-4318 of the Code of Virginia.

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 221320Sewage Treatment Facilities
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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