Project Information

Bid Title

Building Condition Evaluations, RFQ 685982

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Apr 27, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 685982

Original Source

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Project Description

Bid Number:	RFQ 685982
Bid Title:	Building Condition Evaluations, RFQ 685982
Category:	Procurement
Status:	Open

Description: The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia (County) to obtain the services of qualified Consultants to establish one (1) or more fixed fee, open-ended contracts for Building Condition Evaluations services in support of the County’s Capital Improvement Program requirements on an “as needed” basis. The number of contracts will depend on the number and quality of the proposals received with a maximum of three (3) contract awards. Capabilities of the Consultant shall have the following characteristics: A. Ability to provide building condition evaluations to unique and functional County sites. B. Provide detailed and fully comprehensive building condition evaluation assessments. C. Building assessments may address energy efficiency, building envelope design, and survey of various building systems and operation. D. Present approach and descriptions of proposed evaluations to Community and End User groups. E. Provide superior building construction evaluation services. Pre-Proposal Conference: An optional Pre-Proposal Conference will be held virtually using Microsoft Teams on May 7, 2026, at 11:00 a.m. Publication Date/Time: 4/27/2026 2:30 PM Publication Information: Request for Proposal Closing Date/Time: 6/3/2026 4:00 PM Pre-bid Meeting: May 7, 2026 @ 11:00 a.m. Contact Person: Nebila Kurtu, CPPB, NIGP-CPP, VCCO, FMP Please see the attached document RFQ 685982 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 685982 (PDF) View Solicitation Abstract (PDF)

Attachment Preview

Loudoun County, Virginia

REQUEST FOR PROPOSAL

BUILDING CONDITION EVALUATIONS

ACCEPTANCE DATE: Prior to 4:00 p.m. June 3, 2026 “Eastern Atomic Time”

RFP NUMBER:

RFQ 685982

ACCEPTANCE PLACE:

Department of Finance and Procurement

Division of Procurement

1 Harrison Street, S.E., 1st Floor.

Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

PLEASE NOTE:

A. Documents related to this solicitation may be downloaded from the County’s web site:

www.loudoun.gov/procurement.

B. An optional Pre-Proposal Conference will be held virtually using Microsoft Teams on

May 7, 2026, at 11:00 a.m. See the Microsoft Teams log in information provided below.

To participate in the audio portion of this conference, please dial the number provided

below and follow the prompts as designated. To participate by computer, connect to

the link provided and follow the prompts as designated. The purpose of the pre-

proposal conference is to provide a high-level overview of the supplier registration

process and online submission of proposals through iSupplier.

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/212572514451947?p=8ZSSLsfzMQMoVtzqai

Meeting ID: 212 572 514 451 947

Passcode: JZ2XY9JT

Dial in by phone

+1 757-600-4923

Phone conference ID: 356 134 933#

Building Condition Evaluations

RFP RFQ 685982

Page 1 of 43

Requests for information related to this Proposal should be directed to:

Nebila Kurtu, CPPB, NIGP-CPP, VCCO, FMP

Contracting Officer

(571) 627-7455

(703) 771-5097 (Fax)

Nebila.Kurtu@loudoun.gov

Issue Date: April 27, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER TO PARTICIPATE IN

THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS SOON AS POSSIBLE.

Building Condition Evaluations

RFP RFQ 685982

Page 2 of 43

REQUEST FOR PROPOSAL

BUILDING CONDITION EVALUATIONS

SECTION/TITLE

PAGE

1.0 PURPOSE ............................................................................................................ 4

2.0 COMPETITION INTENDED..................................................................................4

3.0 BACKGROUND INFORMATION ......................................................................... 4

4.0 OFFEROR’S MINIMUM QUALIFICATIONS.........................................................5

5.0 SCOPE OF SERVICES/TASKS TO BE PERFORMED ....................................... 5

6.0 EVALUATION OF PROPOSALS & SELECTION PROCEDURES ...................... 7

7.0 INSTRUCTIONS TO OFFERORS ...................................................................... 12

8.0 TERMS AND CONDITIONS ............................................................................... 19

9.0 PROPOSAL SUBMISSION FORM…………………………………………………..37

Attachments:

ATTACHMENT 1: Building Condition Evaluations Detailed Scope of Services

Prepared By: s/Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP

Contracting Officer

Date: April 27, 2026

Building Condition Evaluations

RFP RFQ 685982

Page 3 of 43

BUILDING CONDITION EVALUATIONS

1.0 PURPOSE

The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia

(County) to obtain the services of qualified Consultants to establish one (1) or more fixed

fee, open-ended contracts for Building Condition Evaluations services in support of the

County’s Capital Improvement Program requirements on an “as needed” basis. The

number of contracts will depend on the number and quality of the proposals received with

a maximum of three (3) contract awards. Capabilities of the Consultant shall have the

following characteristics:

A. Ability to provide building condition evaluations to unique and functional County

sites.

B. Provide detailed and fully comprehensive building condition evaluation

assessments.

C. Building assessments may address energy efficiency, building envelope design,

and survey of various building systems and operation.

D. Present approach and descriptions of proposed evaluations to Community and End

User groups.

E. Provide superior building construction evaluation services.

2.0 COMPETITION INTENDED

It is the County's intent that this RFP permits competition. It shall be the Offeror's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this RFP to a single source. Such notification must be received by the

Purchasing Agent not later than fifteen (15) days prior to the date set for acceptance of

proposals.

3.0 BACKGROUND INFORMATION

The County has on-going requirements for professional building condition evaluation

consultation services to support various projects to construct, maintain, improve, or expand

its facilities. It is the intent of this solicitation to obtain professional building condition

evaluation services on an as needed basis to support the County’s Capital Improvement

Program excluding school construction. The County’s Capital Improvements Program is a

component of each fiscal year’s Adopted Loudoun County Budget. The adopted County

Budget can be found at https://www.loudoun.gov/2857/Current-Budget .

The County’s Department of General Services is tasked with maintaining County occupied

Facilities so that occupants have a safe, secure, and appropriate environment in which to

conduct County business. Building components and systems degrade over time due to

age, environmental factors and the amount and type of use. When degradation reaches a

certain point, it is imperative that components or systems be renovated or replaced.

Periodic building condition evaluations are the standard for determining timely renovations

or replacements. This process allows for an orderly work schedule and identifies funding

requirements for future years. Furthermore, it is important for operational reasons that

buildings operate as designed so that County services can be provided without interruption

that might be caused by component or system failures.

Building Condition Evaluations

RFP RFQ 685982

Page 4 of 43

4.0 OFFEROR’S MINIMUM QUALIFICATIONS

4.1. Offerors must demonstrate that they have the resources and capability to provide

the materials and services as described in Section 6.0 herein.

4.2 Debarment: By signing and submitting a proposal, Offerors certify that they are not

currently debarred by any local or state government or the Federal Government.

5.0 SCOPE OF SERVICES/TASKS TO BE PERFORMED

All proposals must be made on the basis of, and either meet or exceed, the requirements

contained herein. All Offerors must be able to provide professional expertise in each of the

service groups for which they desire consideration for selection.

The services to be provided by the Consultant shall include, but not be limited to, the following:

5.1 General Scope of Services:

A. A purchase order must be issued for each task prior to the start of work. The

purchase order shall constitute the notice to proceed, unless otherwise

indicated.

B. Individual tasks may require Consultant to provide the supervision, manpower,

materials, equipment and supplies necessary to complete any of the services

outlined below and/or in Attachment 1, “Building Condition Evaluations Detailed

Scope of Services”.

C. All services shall be performed in compliance with industry standards and all

federal, state, and local laws, ordinances, and regulations including State

Health Department, Virginia Uniform State Building Code (USBC), Virginia

Occupational Safety and Health Agency (VOSHA), and Occupational Safety

and Health Administration (OSHA) rules and regulations.

D. The services to be provided under this Contract shall include, but not be limited

to, the following:

1. Evaluations, investigations, analysis, recommendations, cost and time

estimates, testing, reports, studies, designs, preparation of

construction documents (including drawings in latest Auto Computer

Aided Design (AutoCAD) version and specifications), field inspections,

and investigation.

2. Professional involvement throughout all phases of the Project,

including, but not limited to, development of programs, preparation of

reports, periodic progress reports/meetings, preparation for and

participation in briefings and presentations to staff groups, citizen

groups, the County Board of Supervisors and federal or state agencies,

processing of invoices for services, timely processing of project

correspondence, Consultants’ requests for payment, and material and

equipment submittals.

3. Coordination with other County contractors.

4. Other types of professional and non-professional services of a nature

consistent with the intent of this RFP as directed by the County, such as

Building Condition Evaluations

RFP RFQ 685982

Page 5 of 43

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services

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