Project Information

Bid Title

Purchase and Installation of Agri Education Center Standby Generator

Issuing Agency

DeSoto County

Location

Mississippi

Published Date

Jan 9, 2026

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-510-003

Original Source

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Bid Documents

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Project Description

Bid Number:	26-510-003
Bid Title:	Purchase and Installation of Agri Education Center Standby Generator
Category:	Procurement
Status:	Open

Description: "DOWNLOAD THE COMPLETE BID PACKET" DOCUMENT 00 11 13 ADVERTISEMENT FOR BIDS NOTICE TO BIDDERS Standby Generator – Agri Education Center for the Desoto County Board of Supervisors Notice is hereby given that Sealed Bids will be received by the DeSoto County Board of Supervisors by the Director of Procurement, Lynn Ford, at 365 Losher Street, Suite 300, Hernando, MS on Thursday January 8, 2025 at 2:00 p.m., at which time and place Bids will be opened and publicly read.  Contractor's company name and a current Certificate of Responsibility Number (or "bid under $50,000") shall be written on the outside of the sealed envelope. BID FILE: Standby Generator – Agri Education Center BID FILE NUMBER: 26-510-003 Location for the Receipt of Bids: Bid for the “Standby Generator - Agricenter” Director of Procurement (Lynn Ford) 365 Losher Street, Suite 300 Hernando, MS 38632 Office Hours: 8am – 5pm Bid Submittal Options: Bids may be submitted via sealed envelope addressed to the Office of Procurement, 365 Losher Street, Suite 300, Hernando, Mississippi 38632 Electronic bids can be submitted at www.centralbidding.com . For any questions relating to the electronic bid process, please call Central Bidding at 225.810.4814. Plans and Specifications Entitled: “Standby Generator - Agricenter” Bid Documents: Official bid documents may be viewed or downloaded free from the DeSoto County Procurement website at: https://www.desotocountyms.gov/Bids.aspx . Plan Holders: To ensure that general contractors and all subcontractors get issued addenda or any other information issued to the bidder, participants are encouraged to register at either www.desotocountyms.gov/bids.aspx or www.centralbidding.com to be on the official plan holders list. Plans and Specifications are also on file in the Office of Procurement, DeSoto County Administration Building, 365 Losher Street, Suite 300, Hernando, MS 38632, during normal business hours. Information concerning this bid can also be found on the Procurement Page at www.desotocountyms.gov.  All bids must comply with the plans and specifications provided.  DeSoto County reserves the right to amend the plans and specifications, as necessary, and agrees to notify all having requested bid packets from the DeSoto County Office of Procurement and Central Bidding. Bid proposals must be submitted, in duplicate, on copies of the “General Construction Bid Form” included in the specifications and must be accompanied by a Bid Bond, Certified Check, or cash in the amount of 5% of the Base Bid (100%).  The Bid Bond, if used, shall be payable to the Owner. Performance and Payment Bond will be required from the successful bidder. Bids are requested for a Lump Sum Base Bid with any Alternates and/or Unit Costs requested.   In the event that an electronic bid is submitted, a copy of the bid bond must be included with the submission. If submitting electronically, a hard copy of all bid documents must be provided within 3 business days if requested after the bid opening. Bids on the Project must be received on or before the period scheduled for the project and no bid withdrawn after the scheduled closing time for the project for a period of forty-five (45) days. All bids submitted in excess of $50,000.00 by a Prime or Sub-Contractor to do any erection, building, construction, repair, maintenance, or related work must comply with the Mississippi Contractors Act of 1985, by securing a Certificate of Responsibility from the State Board of Public Contracts. If a bidder submits a bid not exceeding $50,000, no Certificate of Responsibility number is required; however, a notation stating that the bid does not exceed $50,000 must appear on the face of the envelope, or a Certificate of Responsibility number.  Each bidder submitting a bid in excess of $50,000 must show its Certificate of Responsibility number on the face of the envelope containing the bid.  If submitting electronically, please include this information on a cover page with your bid submission. Out of state bidders submitting proposals exceeding $50,000 must provide a copy of their state’s preference law. Bond requirements for this project will include Performance and Payment Bonds. The Board of Supervisors reserves the right to reject any and all bids and waive any informalities. PRE-BID CONFERENCE Pre-Bid Conference – December 18, 2025 at 1:00 PM on site. Interested Bidders will be able to visit the project site immediately following the pre-bid conference. WITNESS MY SIGNATURE, this the 1st day of December, 2025. /s/__________________________________ Misty Heffner, CHANCERY CLERK (SEAL)                                                               DeSoto County Board of Supervisors SUBMITTED TO: DESOTO TIMES TRIBUNE FOR PUBLICATION ON:                                   Thursday, December 4, 2025 Thursday, December 11, 2025 PROOF OF PUBLICATION TO:                         DeSoto County Administrator Office DeSoto County Administration Building 365 Losher Street, Suite 300 Hernando, MS 38632 Phone: 662-469-8180 Publication Date/Time: 12/5/2025 8:00 AM Publication Information: DeSoto Times Tribune Closing Date/Time: 1/13/2026 2:00 PM Pre-bid Meeting: 12/18/2025 AT 1:00PM Related Documents: Standby Generator - Agricenter Addendum 1 Addendum 2 - Generator

Attachment Preview

Date: December 19, 2025

Standby Generator - Agricenter

Desoto County Board of Supervisors

SZZ Project Number 2533

Bid File #26-510-003

Addendum No. 1

This addendum forms part of the Contract Documents for the above referenced project. All other requirements

of the original Contract Documents shall remain in effect except as specifically modified in this addendum.

Bidder is to acknowledge receipt of this addendum with their bid. Failure to do so may subject the Bidder to

disqualification.

1. A prebid meeting was held onsite to review the scope of work and discuss the bidding procedure and

considerations of the above referenced project. Attached is a copy of the agenda for that meeting.

2. Project Manual Items: None at this time.

3. Project Drawing Items: None at this time.

Contents: This addendum consists of 1 (8 ½” x 11”) sheets with 2 sheets (8-1/2”x11”) of attachments.

Issued by Justin Zahner, AIA MS License #4568.

End of Addendum No. 1

510 University Drive | Starkville, Mississippi 39759 | 662.323.1628 T | 662.324.8239 F | info@szzarch.com E | szzarch.com W

A PROFESSIONAL LIMITED LIABILITY CORPORATION

PRE-BID CONFERENCE AGENDA

Project:

Standby Generator - Agricenter

Desoto County Board of Supervisors

SZZ #2533

Desoto County Bid File: 26-510-003

Date/Time:

Location:

Tuesday, December 18, 2025 at 2:00 p.m.

DeSoto County Agricenter

1. Project Team:

• Shafer Zahner Zahner: Justin Zahner 662-323-1628, jzahner@szzarch.com

• Corbette Legge – Keith Bryant 662-844-7114

2. Attendees:

• Hunter Kelly Shelby Electric – 901-720-3898 hkelly@shelbyelectric.net

• O’Shea James Copperhead Electric – 662-863-8045 oshea@copperheadec.com

• Lynn Ford – DeSoto County Procurement - lford@desotocountyms.gov

3. Questions for the bid – to be sent to jzahner@szzarch.com and procurement@desotocountyms.gov

4. Bid Date: Thursday January 8, 2026 will be received in 2:00 p.m. at 365 Losher Street, Suite 300, (see Advertisement

for Bids, Section 00 11 13 for official information). Official Time is by the County.

• Construction days: Number of Calendar Days to be Entered on the Bid Form (see Proposal Form)

• Notice to Proceed – by The DC Board of Supervisors. Must hold price per specifications (45 days).

5. Instructions to bidders

• Proposed addendum dates:

i. Addendum 1 – December 19, 2025 (Minutes from this meeting)

ii. Addendum 2 – January 5, 2026

• Interpretations – Notify architect of any discrepancies, if not directly clarified by addendum, the increased cost is

to be included in the bid.

• COR is required on projects over $50,000 per Section 31-3-21 Mississippi Code of 1972.

• Bid Security = 5% in the form of certified check or bid bond.

• Each bidder is to fully inform themselves of conditions relating to construction of the project prior to bid.

• Examination of Site – Bidders, including generals and subcontractors are to visit the site, compare drawings,

specifications, and existing conditions prior to bid.

• Base Bid – Full Project

• Project timeline = Award at or around January 20, 2026, notice to proceed on or around February 15-20 approx.

• Acknowledge Addenda Issued

• Bid Bond of 5%

• Non-Resident Contractor Documentation

• Substitutions: Review section 01010

i. No substitution prior to receipt of bids unless written request received at least FIVE (5) days prior to the

Date of Bid.

6. Scope of work:

Base Bid - All Work of the Project to be base bid. Including but not limited to, Generator, Generator pads, Conduit,

Conductors, Pull box, Automatic Transfer Switch, power feed for block heater, concrete sidewalk patching. Including all

appurtenances, materials, labor, equipment, general requirements, insurance, overhead, profit, contingency (25,000) to

be included in the base bid of the project.

7. Bid Form: Reviewed Bid Form Items see 00 41 00

8. Construction Access and Special Phasing; Discuss:

• Contractor to have access to work area at all times during the contract time.

• We will withhold the “Notice to Proceed” start of the contract time until a week before equipment to arrive onsite to

minimize overhead on the project.

• Planned power outages for the switch over through the transfer switch is to be coordinated with the owner and

scheduled around their facility schedule.

9. Bidding rules: Pay attention to Instructions To Bidders

• Bids must be delivered electronically or physically prior to the date and time stated on the Advertisement for

Bids.

• Certificate of Responsibility number required on a bid in excess of $50,000.

• Bid Security in the amount of 5%, bid bond or certified check

• Preparation of Bid

i. Each bidder must fully inform themselves of the conditions relating to the construction of the project.

ii. Each bidder should visit the site and become familiar with the working conditions prior to the bid.

10. Common mistakes:

• Certificate of Responsibility and Contractor’s License number on envelope.

• Any changes to bid on outside of envelope. Initial and date.

• Acknowledge addenda.

• Out of state contractors to provide a copy of their State’s Bid Preference Law.

11. Questions

12. Walk through of existing facility and site

13. Questions from the Pre-Bid Meeting:

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335312Motor and Generator Manufacturing
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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