Project Information

Bid Title

Request for Proposals (RFP) for Translation Services

Issuing Agency

Cudahy city

Location

California

Published Date

Dec 16, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals (RFP) for Translation Services
Category:	Posting Bids
Status:	Open

Publication Date/Time: 12/15/2025 2:00 PM Closing Date/Time: 1/8/2026 5:00 PM Contact Person: Email questions to the following contact: Richard Iglesias, City Clerk [email protected] Related Documents: 12-15-2025 RFP - Translation Services

Attachment Preview

Request for Proposals (RFP)

Translation Services

December 15, 2025

Consultants may email questions to the following contact:

Richard Iglesias, City Clerk

cityclerk@cityofcudahyca.gov

City of Cudahy

5220 Santa Ana Street

Cudahy, CA 90201

CITY OF CUDAHY

REQUEST FOR PROPOSALS

Translation Services

I. Introduction

The City of Cudahy is seeking qualified consultants with experience in providing verbal

translation services for public meetings, townhalls, workshops, events, etc. This Request for

Proposals (“RFP”) provides the scope of work, submission format, guidelines, and evaluation

and selection process.

The City’s goal is to provide verbal translation services to Cudahy residents, many of whom are

primarily Spanish-speaking.

Translation services required by the City are generally for short duration and specific in nature.

Through this RFP process, the City seeks to establish a Professional Services Agreement with

the approved consultant with an authorized contract not-to-exceed fifty-five thousand

($55,000.00) for one year, with a maximum of two (2) one-year extension terms.

Depending upon the project's scale and particular needs, the consultant may need to

demonstrate their ability to undertake the job before the project is assigned.

II. Background

Cudahy is located in Southeast Los Angeles County, next to the L.A. River. The City was

incorporated on November 10, 1960, and named after its founder, meat-packing baron Michael

Cudahy, who purchased the land known as Rancho San Antonio in 1908 for development.

Cudahy is 1.1 square miles with a population of 22,811. The City is a general law city and

operates under the council-city manager form of government.

III. Scope of Work

Consultants shall be expected to provide the following services to the City of Cudahy upon request:

A. Public Meetings

The City requires Simultaneous interpretation (English/Spanish and Spanish/English)

services primarily for in-person city council meetings every first and third Tuesday of each

month at 6:30 p.m. and other meetings on an as-needed basis for special city council

meetings, committee meetings, town hall meetings, workshops, events, and other meetings

on Zoom or in person.

B. Emergency Translation

In the event of a catastrophic event or some other emergency, the City may require verbal

translation services.

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IV. Statement of Qualifications Format and Content

The format and sequence of each Consultant Statement of Qualifications (“SOQ”) shall be as

follows:

A. Provide office location, company history, current number of employees, and contact

information.

B. Describe the Consultant in terms of overall capabilities, areas of expertise, certifications,

experience, and training concerning the proposed scope of work in Section III.

C. Identify availability and accessibility for all City meetings, including the availability of other

consultants and alternates; include routine and urgent response times.

D. Please list any current or past comparable contracts or experience. Please indicate:

a. Contracting agency

b. Type of services provided

c. Years of services provided

E. It is anticipated that services will be billed at hourly rates. Please provide a detailed list of

hourly rates or project rates for all services referenced in the scope of work, as well as

equipment rental charges (e.g., transmitters, receivers, etc.). Indicate if equipment rental

charges are included as part of the project rates. Provide rates for Zoom and in-person

meetings, and whether in-person translators can also be used for Zoom translations.

F. Resumes and certifications of all consultants providing service.

G. Provide a minimum of three (3) references. Include names, addresses, telephone numbers,

and a brief project description.

H. Any additional information the Consultant deems appropriate.

V. Submittal Guidelines

Submissions shall be delivered in person or mailed in a sealed envelope or package, including

three hard copies and a flash drive with an electronic copy of the proposal, to the address below.

No facsimiles or emailed proposals will be accepted.

Richard Iglesias

City Clerk

City of Cudahy

5220 Santa Ana Street

Cudahy, CA 90201

Any inquiries related to the RFP should be directed to Richard Iglesias at (323) 773-5143 ext.

227 or emailed to cityclerk@cityofcudahyca.gov.

Please note that late or incomplete submissions will not be considered or evaluated.

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VI. Selection Process Timeline

Distribution of RFP:

December 15, 2025

Submission deadline:

January 8, 2026, at 5:00 p.m.

SOQ are evaluated:

January 12, 2026

City Staff interviews top consultants (If needed): January 13, 2026

City Staff selects consultant(s):

January 14, 2026

Finalize Agreement(s) with approved consultant(s): January 22, 2026

Agreement(s) subject to Council approval:

February 3, 2026

VII. Evaluation and Selection Process

Submissions will be evaluated utilizing the following criteria:

• Background and experience of the Consultant in conducting similar work (20 points)

• Ability to provide translation services, verbal or written, and complete the work in a correct

and timely manner (20 points)

• Accessibility and Availability (20 points)

• Cost (20 points)

• References (10 points)

As part of the evaluation process, the City of Cudahy may conduct interviews with consultants

whose qualifications closely match the requirements of the RFP. Upon completion of the

evaluation process, the most qualified consultant(s) will be contacted to finalize the Scope of

Work and related terms of a professional services agreement. A draft agreement (Attachment

A) is included as part of this RFP.

The City of Cudahy reserves the right to reject any and all proposals received, not necessarily

accept the lowest bid price submitted, should it be deemed in its best interest to do so.

VIII. General Terms and Conditions

Clarification of Information

The City reserves the right to request clarification of information submitted and to request

additional information from any consultant.

Submission Validity

The Consultant pricing shall be valid for a minimum of 90 days.

Submission Acceptance

The City reserves the right to accept all or a portion of the Consultant’s proposal.

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Proposal Preparation Costs

The City shall not be responsible for any costs incurred by the Consultant in preparing,

submitting, or presenting its response to the RFP.

Insurance

Consultant, at all times, while performing work under an awarded City Agreement, shall

maintain general liability insurance coverage applicable to the services being rendered by the

consultant in accordance with California law.

Withdrawal of Proposal Before Closing

Any consultant may request the withdrawal of their submission, either in person, by telephone,

or written request, at any time prior to the scheduled closing date and time. Upon receiving the

written request to withdraw any proposal, City of Cudahy will consider the Consultant’s

submission null and void. Withdrawal of the Consultant's submission will not prejudice the

Consultant's resubmittal for this or any future submissions.

Interpretation of Documents

During the solicitation period should a Consultant find discrepancies or omissions in the

specifications of the RFP, or should the Consultant be in doubt as to their interpretation, the

Consultant shall immediately notify the City contact named in the RFP. Should it be found

necessary, an addendum will be posted on the city website. Any addenda shall form a part of

this solicitation and shall become a part of the submitted proposal.

Public Record

Upon the authorization of consultants, the results will become available. Be advised that all

information contained in submissions in response to this solicitation shall be subject to the

California Public Records Act (Government Code Section 6250 et seq.), and information use

and disclosure are governed by this act.

Liens

The Consultant shall pay all sums of money that become due from any labor, services,

materials, or equipment furnished to consultant on account of said product/services to be

furnished as a result of the RFP and that may be secured by any lien against the City of Cudahy.

The Consultant shall fully discharge such lien no later than the time of performance of the

obligation.

Federal, State, and Local Laws

The Consultant and all subcontractors shall comply with all applicable federal, state, and local

laws, rules, and regulations.

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Commodity Codes

• NAICS 541930Translation and Interpretation Services

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