Project Information

Bid Title

RFQ: CCTV Construction Administration

Issuing Agency

Birmingham Airport Authority

Location

Alabama

Published Date

Mar 10, 2026

Closing Date

Apr 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFQ: CCTV Construction Administration (03/09/2026)

The Birmingham Airport Authority (BAA) is soliciting Statements of Qualifications (SOQ) and Project Proposals from qualified firms (firms) to perform Construction Administration for CCTV Installation at Birmingham-Shuttlesworth International Airport (BHM). The selected firm shall be obligated to perform the necessary work from completion of construction and the closeout process for the project. Airport Background BHM is a small hub commercial service airport serving the City of Birmingham and central Alabama region. The Airport served approximately 105,000 total annual operations in 2019 including approximately 54,000 air carrier and air taxi operations. BHM has two intersecting airline transport category runways: Runway 6/24 and Runway 18/36. Runway 6/24, constructed in the 1950’s and extended most recently in 2007 to a total length of 12,007 feet, is the primary runway. Runway 18/36 is the crosswind or secondary runway, with a total length of 7,100 feet.

Attachment Preview

Request for Qualifications (RFQ)

Professional Services for CCTV Construction Administration

Birmingham Airport Authority

Proposals Due April 13, 2026

I. Introduction

A. Project Description

The Birmingham Airport Authority (BAA) is soliciting Statements of Qualifications (SOQ)

and Project Proposals from qualified firms (firms) to perform Construction Administration

for CCTV Installation at Birmingham-Shuttlesworth International Airport (BHM).

The selected firm shall be obligated to perform the necessary work from completion of

construction and the closeout process for the project.

Airport Background

BHM is a small hub commercial service airport serving the City of Birmingham and central

Alabama region. The Airport served approximately 105,000 total annual operations in

2019 including approximately 54,000 air carrier and air taxi operations.

BHM has two intersecting airline transport category runways: Runway 6/24 and Runway

18/36. Runway 6/24, constructed in the 1950’s and extended most recently in 2007 to a

total length of 12,007 feet, is the primary runway. Runway 18/36 is the crosswind or

secondary runway, with a total length of 7,100 feet.

II. Scope of Services

A. Goals

To enter into a contract with the most qualified firm for CCTV Installation Construction

Administration.

B. Background

In January of 2023 the Birmingham Airport Authority contracted The JW Group to

provide security planning, design and consulting services. The JW Group developed

design construction documentation. Because of the cost, the project was broken down

into three phases. Phase one has been completed, and Phase 2 drawing have been

completed. There will be third and final phase in 2027. BHM is looking for Construction

Administration for the second and third phase of the project. Phase 2 drawings are

available to review upon signing a Non-Disclose Agreement with BHM.

C. Anticipated Project Elements

Task 1 Review of Drawings

The selected firm shall review Phase 2 and Phase 3 drawings to become familiar

with the project requirements, goals and expectations. Recommendations to

adjust or change plans and specifications shall be considered.

Task 2 Bidding and Negotiation Phase:

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Prepare RFP, assist with advertisement, administering and attending pre-bid

conference, analyzing bid results, negotiation for services, furnishing

recommendations for award, and preparation of contract documents.

Task 3 Construction Management Plan

The Consultant will define a Construction Management Plan (CMP)

The CMP shall include at a minimum:

• Roles and responsibilities of all individuals involved in the project

• Roles and responsibilities of all organizations involved in the project

• Identify who has authority to take necessary compliance actions on the

project.

Task 4 Pre-Construction Conference

The Consultant Project Manager will attend and conduct one pre-construction

conference at the Airport to review applicable project requirements with the

Contractor, Airport Management and Operations, Terminal Program Manager,

and any other relevant stakeholders. The Consultant will prepare an agenda prior

to the pre-construction conference and prepare meeting minutes for distribution to

attendees.

Task 5 Weekly Construction Progress Meetings

The Consultant’s Project Manager will attend and lead weekly construction

meetings during the construction period. The scope of these meetings will include

at a minimum: project schedule status, contract days expended, outstanding

submittals, outstanding RFI’s, submittals needed based on lead times, safety and

security, project progress since the last meeting, and a two-week look-ahead for

upcoming work. The Consultant will prepare an agenda and meeting minutes for

each progress meeting. The meeting minutes for each progress meeting will be

reviewed and updated or approved in the subsequent project progress meeting.

Weekly construction progress meetings should continue throughout the

construction phase, until Final Completion is reached.

Task 6 Submittal Review

The Consultant will review and approve or take other appropriate actions upon the

shop drawings, samples, and other submissions furnished by the contractor and

submitted to the Consultant. The Consultant will maintain a log of contractor

submittals which will include the submittal date, the action taken, and the date

returned. It is anticipated that there will be approximately 30 submittals reviewed

and responded to by the Consultant during the execution of the project.

Task 7 Change Orders

The Consultant will prepare routine change orders, as required, act as interpreter

of the terms and conditions of the contract documents and judge of the

performance thereunder by the parties thereto and make decisions on claims of

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BAA and Contractor relating to the execution and progress of the work and other

matters and questions related thereto.

The Consultant shall verify and provide guidance on submitted Potential Change

Order (PCO) documents, including back-up documentation, material quotes, and

other related documents, to verify compliance with project goals and

specifications.

Once the PCO is agreed upon by all parties, the Consultant shall prepare a Change

Order package and circulate it for signatures by the required parties.

Task 8 Clarifications

The Consultant will provide design clarification and recommendations to assist

the Airport in resolving field issues relating to construction. The Consultant will

evaluate contractors change and cost proposals, and substitutions and recommend

to BAA to either approve or disapprove of the contractor's proposal or

substitution.

Task 9 RFI Review and Response

The Consultant will review and approve or take other appropriate action upon

Request for Information (RFI’s) and maintain a log of RFI’s and their responses.

All RFI records are to be maintained and provided to the BAA as they come up

through the construction phase.

Task 10 Contractor Pay Request

The Consultant will review contractor applications for payment and supporting

data, review the amount owed to the contractor and recommend approval in

writing of contractor payment applications.

Task 11 Periodic Site Visits

The Consultant’s Project Manager will make periodic construction site visits for

the duration of the project construction. The site visits shall be conducted

approximately once every fourteen (14) calendar days. On these site visits, the

Consultant will observe and familiarize themselves generally with the progress

and quality of the work and determine if the work is generally proceeding in

accordance with the contract documents and the contractor's construction

schedule. The Consultant will make periodic written reports of their observations

made during these site visits. The Consultant will provide immediate verbal

notification to the Airport’s authorized representative(s) if any deviation from the

contract documents or the contractor's construction schedule is observed by or

brought to the attention of the Consultant. The Consultant will not have control or

charge of and will not be responsible for construction means, methods,

techniques, sequences or procedures or for the safety precautions and

programs in connection with the project construction, for the acts or omissions of

the contractor, subcontractors, any of their agents or subcontractor’s employees,

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or any other person performing any of the work or for the failure of such persons

to carry out the work in accordance with the contract documents.

Task 12 Substantial Completion Inspection

The Consultant will perform, together with the Airport’s authorized

representative(s), an inspection of the project after the Contractor has

substantially completed work on the project, and prior to acceptance of work

and/or opening to traffic. The Consultant will provide written documentation of

any items of work found to be out of compliance with the contract documents or

uncompleted from the substantial completion punch-list. The Consultant will

perform, together with the Airport’s authorized representative(s), a final

acceptance inspection after punch-list work has been completed.

Task 13 Record Drawings

The Consultant will prepare reproducible drawings and "record drawings", which

will become the property of BAA, corrected to show significant changes made in

the work during the construction of the project. Such corrections will be based

upon "as-built" prints, drawings, field sketches and other data furnished to the

Consultant by BAA and the Contractor, and upon change orders issued during

construction.

Task 14 Project Closeout Package

The Consultant will provide a closeout package to the BAA to provide adequate

project documentation and assist with closeout. The project closeout package will

include, at a minimum: record drawings, Certificate of Substantial Completion,

Certificate of Final Completion, required material warranties, a record of

approved material submittals, a record of RFI’s and RFI responses, copies of

approved change orders, copies of approved pay applications, and a letter from

the Consultant stating that the work has been completed in accordance with the

design documents to the best of his/her knowledge.

Task 15 Project Management

The Consultant will make monthly progress reports to BAA during the entire

duration of the project and coordinate with stakeholders as needed. The

Consultant will manage the project in a professional manner and will assign

qualified individuals or subconsultants to the project. The monthly progress

reports will include a written description of each task identified within the

contracted scope of services as of the date of the progress report. The progress

reports will also include a monthly invoice for professional services.

DELIVERABLES

The Consultant will provide the following deliverables at project completion:

• Record Drawings

• Final Contract Report

• Closeout Documents identified in Task 14

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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