Project Information

Bid Title

LAWN CARE AND LANDSCAPING

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 14, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

40023-S27002

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40023-S27002	LAWN CARE AND LANDSCAPING Original: 40023-S27002	05/14/2026	06/04/2026 11:00:00 AM CT

Contact Information for Bid # 40023-S27002

Department	+- Comm/Tech College - Northshore Technical Community College
Section	PURCHASING DEPT OF FISCAL AFFAIRS
Dept Code	40023
Contact	Sharon Charrier
Address	65556 Centerpoint Blvd. Lacombe, LA 70445
Phone	985-545-1225
Fax	985-214-4404
Email	PURCHASING@NORTHSHORECOLLEGE.EDU
URL	https://www.NorthshoreCollege.edu/

Attachment Preview

INVITATION TO BID

BID CLOSING DATE AND TIME:

JUNE 4, 2026 @ 11:00 AM

SOLICITATION NO: 40023-S27002

ISSUE DATE: 5/12/2026

VENDOR NAME AND ADDRESS:

* FILL IN VENDOR NAME AND

ADDRESS ABOVE BEFORE SUBMITTING

72102900 GROUNDS MAINTENANCE SERVICES

RETURN BID VIA POST, IN PERSON, OR

EMAIL:

NORTHSHORE TECHNICAL

COMMUNITY COLLEGE

LACOMBE – MAIN CAMPUS

65556 CENTERPOINT BLVD ROOM# 148

LACOMBE, LA 70445

Purchasing Manager: RICHARD BUTLER

EMAIL: RichardButler@NorthshoreCollege.edu

PHONE: 985-545-1243

FAX: 985-545-1281

FISCAL YEAR: 27

State General Funds

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. FILL IN ALL BLANK SPACES

3. ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF

ALTERATION TO UNIT PRICES SHOULD BE INITIALIZED BY THE BIDDER.

4. BIDS CONTAINING “PAYMENT IN ADVANCE” AND “C.O.D.” REQUIREMENTS MAY BE REJECTED. PAYMENT

IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY,

WHICHEVER IS LATER.

5. SPECIFY YOUR PAYMENT TERMS:

. CASH DISCOUNTS FOR LESS

THAN 30 DAYS OR LESS THAN 1% WILL BE ACCEPTED, BUT WILL NOT BE CONSIDERED IN DETERMINING

AWARDS.

THE BIDDER CERTIFIES:

• COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.

• THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.

• THAT IF MY BID IS ACCEPTED WITHIN

DAYS FROM BID CLOSING TIME, MY FIRM WILL

FURNISH ANY OR ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)

• DELIVERY WILL BE MADE WITHIN

DAYS AFTER RECEIPT OF ORDER.

• BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA

INCLUDING BUT NOT LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS;

EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL CONDITIONS; AND

SPECIFICATIONS LISTED IN THIS SOLICITATION.

• IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO

BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS

MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON

AUTHORIZED TO BIND THE VENDOR. ALL BID INFORMATION SHALL BE MADE WITH INK OR

TYPEWRITTEN.

VENDOR TELEPHONE NUMBER:

DATE:

FAX NUMBER:

TITLE:

EMAIL:

SIGNATURE:

Page 2 of 10

1

ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND

ADDRESS SHOWN ON PAGE 1.

2

BID FORMS: ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED

ON AND IN ACCORDANCE WITH THE BID FORMS PROVIDED AND PROPERLY SIGNED.

3

BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID

OPENING DATE AND TIME IN ORDER TO BE CONSIDERED. LATE BIDS WILL NOT BE

ACCEPTED UNDER ANY CIRCUMSTANCES.

4

BID OPENING: BIDDERS MAY ATTEND THE BID OPENING, BUT NO INFORMATION OR

OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN AT THE BID

OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED WITHIN 72

HOURS AFTER BID OPENING.

5

AWARDS: NTCC RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN

ALL-OR-NONE BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES.

NTCC RESERVES THE RIGHT TO REMOVE LINE ITEMS FROM THE AWARD WITH 30 DAY

NOTICE WHEN IT IS DEEMED TO BE TO THE BEST INTEREST OF THE STATE.

6

PRICES: UNLESS OTHERWISE SPECIFIED BY NTCC IN THE SOLICITATION, BID PRICES MUST BE

COMPLETE, INCLUDING TRANSPORATION PREPAID BY BIDDER TO DESTINATION AND FIRM

FOR ACCEPTANCE FOR A MINIMUM OF 30 DAYS. PRICES SHOULD BE QUOTED IN THE UNIT

(EACH, BOX, CASE, ETC) AS SPECIFIED IN THE BID. CONDITIONAL BIDS ARE SUBJECT TO

REJECTION IN WHOLE OR IN PART.

7

DESCRIPTIVE INFORMATION: BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL

SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS ILLUSTRATIONS, DESCRIPTIVE

LITERATURE, AND TECHNICAL DATA) SUFFICIENT FOR NTCC TO EVALUATE QUALITY,

SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE

TO SUBMIT DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED.

8

SAMPLES MAY BE REQUIRED TO SHOW THE CHARACTERISTICS OF THE ITEMS OFFERED IN

THE BID. WHEN REQUIRED, SAMPLES MUST BE RECEIVED FOR BID OPENING, FREE OF

EXPENSE TO THE STATE. UPON REQUEST, SAMPLES MAY BE RETURNED AT THE BIDDER’S

RISK AND EXPENSE.

9

CONTRACT RENEWALS: UPON AGREEMENT OF NTCC AND THE CONTRACTOR, A TERM

CONTRACT MAY BE EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME

PRICE, TERMS AND CONDITIONS. THE TOTAL CONTRACT TERM CANNOT EXCEED 36

MONTHS.

10 NTCC RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH A THIRTY (30) DAY WRITTEN

NOTICE.

PREFERENCES: IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39:1595, A PREFERENCE MAY BE

ALLOWED FOR PRODUCTS MANUFACTURED, PRODUCED, GROWN, OR ASSEMBLED IN LOUISIANA OF

EQUAL QUALITY.

DO YOU CLAIM THIS PREFERENCE? YES

NO

SPECIFY THE LINE NUMBERS:

SPECIFY LOCATION WITHIN LOUISIANA WHERE THIS PRODUCT IS MANUFACTURED, PRODUCED, GROWN

OR ASSEMBLED:

DO YOU HAVE A LOUISIANA BUSINESS WORKFORCE? YES:

NO

IF SO, DO YOU CERTIFY THAT AT LEAST 50% OF YOUR LOUISIANA WORKFORCE IS

COMPRISED OF RESIDENTS OF LOUISIANA? YES:

NO:

Page 3 of 10

FAILURE TO SPECIFY ABOVE INFORMATION MAY CAUSE ELIMINATION FROM PREFERENCES

BIDDERS REPRESENTATION:

IN MAKING YOUR BID, EACH BIDDER REPRESENTS THAT: YOU HAVE READ AND UNDERSTOOD THE BID

DOUCMENTS AND YOU BID HAS BEEN MADE IN ACCORDANCE HEREWITH: YOU HAVE VISITED THE SITE,

IF REQUIRED, AND HAVE FAMILIARIZED YOURSELF WITH THE LOCAL CONDITIONS UNDER WHICH THE

WORK IS TO BE PERFORMED.

BY SIGNING AND SUBMITTING ANY BID FOR $25,000 OR MORE, THE BIDDER CERTIFIES THAT THEIR

COMPANY, ANY SUBCONTRACTORS, OR PRINCIPALS ARE NOT SUSPENDED OR DEBARRED BY THE

GENERAL SERVICES ADMINISTRATION (GSA) IN ACCORDANCE WITH THE REQUIREMENTS IN “AUDIT

REQUIREMENTS IN SUBPART F OF THE OFFICE OF MANAGEMENT AND BUDGET’S UNIFORM

ADMIINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL

AWARDS” (FORMERLY OMB CIRCULAR A-133). A LIST OF PARTIES WHO HAVE BEEN SUSPENDED OR

DEBARRED CAN BE VIEWED AT WWW.SAM.GOV .

ANY ORDERS RESULTING FROM THIS SOLICITATION WILL BE PAID WITH FY 27 FUNDS, IF APPROPRIATED

BY THE LEGISLATURE. DELIVERY CANNOT BE MADE PRIOR TO JULY 1, 2026 AND YOUR BID PRICES MUST

BE FIRM FOR ACCEPTANCE AT DELIVERY ACCORDINGLY.

THE QUANTITIES ARE ESTIMATED TO BE THE AMOUNT NEEDED. IN THE EVENT A GREATER OF LESSER

QUANTITY IS NEEDED, THE RIGHT IS RESERVED BY THE STATE OF LOUISIANA TO INCREASE OR DECREASE

THE AMOUNT, AT THE UNIT PRICE STATED IN THE BID.

IN AN EFFORT TO INCREASE EFFICIENCIES AND EFFECTIVENESS, AS WELL AS BE STRATEGIC IN UTILIZING

TECHNOLOGY AND RESOURCES FOR THE STATE AND VENDORS, THE STATE INTENDS TO MAKE ALL

PAYMENTS TO VENDORS ELECTRONICALLY. VENDORS WILL HAVE A CHOICE OF RECEIVING ELECTRONIC

PAYMENT FOR ALL OTHER PAYMENTS BY SELECTING ELECTRONIC FUNDS TRANSFER (EFT), LaCARTE Card

or CHECK. IF YOU RECEIVE AN AWARD AND DO NOT CURRENTLY ACCEPT THE LaCARTE CARD OR HAVE

NOT ALREADY ENROLLED IN EFT, YOU WILL BE ASKED TO COMPLY WITH THIS REQUEST BY CHOOSING

ONE OF THE FOLLOWING THREE OPTIONS. YOU MAY INDICATE YOUR ACCEPTANCE BELOW.

THE LaCARTE PROCUREMENT CARD USES A VISA CARD PLATFORM. VENDORS RECEIVE PAYMENT FROM

STATE AGENCIES USING THE CARD IN THE SAME MANNER AS OTHER VISA CARD PURCHASES. VENDORS

CANNOT PROCESS PAYMENT TRANSACTIONS THROUGH THE CREDIT CARD CLEARINGHOUSE UNTIL THE

PURCHASED PRODUCTS HAVE BEEN SHIPPED AND RECEIVED, OR THE SERVICES PERFORMED.

EFT PAYMENTS ARE SENT FROM THE STATE’S BANK DIRECTLY TO THE PAYEE’S BANK EACH WEEKDAY.

THE ONLY REQUIREMENT IS THAT YOU HAVE AN ACTIVE CHECKING OR SAVINGS ACCOUNT AT A

FINANCIAL INSTITUTION THAT CAN ACCEPT AUTOMATED CLEARING HOUSE (ACH) CREDIT FILES AND

REMITTANCE INFORMATION ELECTRONICALLY. ADDITIONAL INFORMATION IS AVAILABLE AT:

Page 4 of 10

IF AN AWARD IS MADE TO YOUR COMPANY, PLEASE CHECK

WHICH OPTION YOU WILL ACCEPT OR INDICATE IF YOU ARE

ALREADY ENROLLED

Printed Name of Individual Authorized

Payment Type Will Accept Already Enrolled

LaCarte

EFT/ACH

ACH

CHECK

Authorized Signature for payment type chosen

Date

Email address and phone number of authorized individual

Page 5 of 10

PRICE SHEET:

COMMODITY DESCRIPTION

INVITATION TO BID # 40023-S27002

QUANTITY UNIT UNIT PRICE EXTENDED PRICE

1.

LAWNCARE SERVICES –

STEM/ATC BUILDING

 MOW, EDGE AND TRIM ALL GRASS AREAS

ON CAMPUS AS REQUESTED. SIDEWALKS

CLEANED OF MOWER AND WEED EATING

DEBRIS. TRASH REMOVED FROM LAWN

AREAS.

1

PER

______________

2.

LANDSCAPING

 HAND WEED BEDS ON ALL SIDES OF THE

ATC AND STEM BUIKLDINGS. HERBACIDE

ALL AREAS OF LAWN AS NEEDED FOR

WEEDS AND ANTS.

1

PER ___________ ____________

3.

AERATION

1

PER

____________________________

• TWICE A YEAR. ONCE IN THE FALL AN

ONCE IN THE SPRING UPON REQUEST. THIS

WILL ONLY BE IN THE FRONT AND REAR OF

THE ATC AND THE STEM BUILDING.NOTE: THIS

EXCLUDES REAR OF CAMPUS BY POND AND

OUTDOOR CLASS ROOM AND BREEZEWAY BETWEEN

ATC AND STEM BUILDINGS. ALSO, EXCLUDE

NORTH SIDE OF ATC BUILDING USED BY HEAVY

EQUIPMENT DEPARTMENT.

4.

WEED EATING

1

PER

____________________________

• TRIM AND MOW AREA AROUND RETENTION POND

AND IN BETWEEN THE RENTION POND AND HEAVY

EQUIPMENT WORK AREA AS NEEDED.

5.

TRIMMING OF HEDGES

• TRIMMING OF HEDGES AND TREES AS NEEDED.

1

PER

_________________ __________________

6.

FUEL SURCHARGE/TRAVEL FEE

PER SERVICE TO:

NTCC – LACOMBE CAMPUS

65556 CENTERPOINT BLVD

LACOMBE, LA 70445

NOTES:

1

PER

TOTAL

** This bid may be awarded separately if it is in the best interest of the State.

**All supplies must be included in your pricing.

**All fees and surcharges must be listed out and priced.

**Additional work performed caused by damages due to Acts of God or Nature will be

negotiated and considered as an extra charge. This type of work will be proposed at time of

services needed.

** For 2026 we estimated 30 mows and 12 landscaping’s. You are bidding on 1 of each as these

numbers are dependent on needs. Make your bid for 1 knowing that the actual service will

depend on weather and needs.

**SITE VISITATION IS REQUIRED FOR ACCURATE PRICING. MANDATORY SITE VISIT BY APPOINTMENT

ONLY. SITE VISIT FORM MUST BE COMPLETED AND SIGNED BY NTCC DESIGNATED PERSONNEL AND

VENDOR REPRESENTATIVE AND RETURNED WITH YOUR BID RESPONSE TO BE CONSIDERED FOR AWARD.

PLEASE SCHEDULE SITE VISIT WITH:

Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.